Office Administrator Job in Kenya

Office Administrator

Our client is driving a re-evaluation of the assumptions underlying international philanthropy with a provocative model; "We deliver donations directly to the extreme poor and let them decide what to do with them".

This approach builds on two converging trends: the rapid spread of electronic last-mile payments solutions in the emerging markets, and the large body of evidence showing that direct transfers are as or more cost-effective at reducing poverty than more traditional, top-down approaches.

The organization's field operations utilize state-of-the-art technology and business processes to deliver transfers securely, efficiently, and transparently.

Its unorthodox approach – allowing the poor, and not the donor, to choose where they invest – has prompted debate in the popular press and among policy makers.

Overview: The Office Administrator will be responsible for managing core office and administrative functions. The Office Administrator will play an important role in scaling up the capacity of the country office by helping to implement systems for streamlining operations, as well as providing administrative leverage to the management team.

The role will reward exceptional organizational skills, rapid problem-solving for a range of logistical challenges, and a deep interest in building the company’s culture and organizational reach.

Job Description:

Procurement

Assist management team with implementation of procurement policy
Coordinate with vendors on delivery, repair, and maintenance of procured supplies (including equipment used by our field officers and mobile phones used by our recipients)

Inventory management

Maintain a record of all company property, and make replacement recommendations
Enforce protocols on staff handling/tracking of company property and overall adherence to safe-storage policies
Maintain insurance coverage for phones and other valuable inventory

Office security and maintenance

Supervise Office Assistant to ensure an orderly and comfortable office environment
Oversee steady-state office upkeep, including liaising with the landlord for maintenance fixes and grounds keeping

Misc. logistics/admin support

Manage mobile-money / petty-cash accounts and track expenditures in an organized, detailed, and verifiable manner
Remit miscellaneous payments to vendors and staff as necessary
Assist with ad hoc logistical tasks to ensure smooth running of office functions and team events (retreat set-up, internet breaks, etc.)
Oversee coordination for high-priority visitors
Provide management team with personal travel and admin support

Desired Qualifications:

Bachelors of Degree in Administration, Human Resource Management or other related fields
Exceptional organizational skills and attention to detail
3 years’ of professional experience
Strong communication skills
Proficiency with MS Excel and Word
Strong ownership mindset and ability to work in a self-directed manner
Fluent in English
Should be willing to relocate in Kisumu or should be currently working in Kisumu