The
Agile and Harmonized Assistance for Devolved Institutions (AHADI) is a five
year USAID program implemented by the State University of New York’s (SUNY)
Center for International Development (CID).
AHADI
is designed to support Kenya’s vision and agenda for achieving the promise of
devolution.
AHADI
has three main objectives;
1.
Targeted counties provide higher quality services through
improved governance
2.
Improved representation of citizen interests and oversight of
targeted county government performance
3.
Functionality and effectiveness of the devolved system increased
through intra-government engagement and cooperation.
Though AHADI is primarily a DRG project focused on improving the
governance of Kenya’s new decentralized, system, it is also designed to have
substantial impact on other sectors, as well.
AHADI
therefore takes a sectorial approach in achieving its overall governance
objectives. These sectors include but are not limited to good governance,
resilience and economic growth, education, health and WASH.
Procurement
and Logistics Assistant Manager (1
position),
Position
Summary: The
Procurement and Logistics Assistant Manager will work closely with the
Procurement and Logistics Manager and the entire Procurement/Logistics team in
the AHADI Nairobi Office to ensure program activities and operational needs are
supported to achieve the above noted program objectives.
The work of the Procurement and Logistics Assistant Manager requires highly developed collaboration and networking skills, exercise of discretion, judgment, and personal responsibility.
Reports to: Procurement and logistics Manager
Supervisory
Responsibilities: None
Interrelationships: The incumbent liaises with the other
members if the procurement department, Director of Programs, Senior Program
Officer / Program Officer / Regional Coordinators / Senior Grants Manger /
Grants Manger as appropriate in the course of his/her duties.
Qualifications:
Education
- University
degree in Business Administration or appropriate field.
Work Experience
- Five
years’ experience working in a complex and challenging procurement or
related environment.
- Experience
in logistics and coordination with travel agencies for flights.
- Fluency
in written and spoken English.
- Previous
experience working on USAID funded project.
- In
addition, must be flexible, willing to perform assigned and additional
duties and work irregular hours under unpredictable conditions.
Languages: English
language fluency required.
Location and Duration: The location for the Procurement / Logistics Assistant Manager is in the Nairobi head office.
The
job description will be valid for one year and upon the end of the contract
period (of one year) can be revised and renewed by the Chief of Party and by
SUNY/CID.
Grants Manager
(1 Position)
Position Summary: Responsible for all aspects of the grants
management process, including setting up grants management systems, drafting
the Grants Under Contract Manual, drafting solicitations, managing proposal
review, designing grant templates, drafting grants, ensuring grantee compliance
with relevant rules, flow down clauses, grant requirements, and close-out.
The grants manager (GM) ensures that
all AHADI grants are managed, implemented, reported and closed rapidly and
effectively, in full compliance with USAID and SUNY/RF regulations and policies.
Reports to: Senior
Grants Manager
Interrelationships: The GM must coordinate with all other AHADI team
members including the senior GM, and the program team (Program Director and the
Senior Devolution Advisors).
The GM is the key liaison between the
grantee, the program staff, and the procurement, finance, reporting and M&E
teams.
Qualifications:
The position requires 4 years’
experience in managing multiple grants, a Bachelor’s degree in Business,
Management, International Affairs or related field relevant to the position and
a minimum of 3 years working in international development.
The Grants Manager will be familiar
with USAID financial systems and regulations have a demonstrated ability to
work as a member of a results oriented team, demonstrate good management
skills, and be able to perform quality work under tight deadlines.
S/he shall be shall be fluent in oral
and written English, and possess good IT and MS Office skills (proficiency in
Excel required).
Experience with finance, procurement,
or accounting are desirable.
Location and Duration: The location for the Nairobi Grants Manager is in the Nairobi head office.
The job description will be valid for
one year and upon the end of the contract period (of one year) can be revised
and renewed by the Chief of Party and by SUNY/CID.
Finance Assistant (1 position),
Position Summary: To
provide the Finance Manager with financial and administrative support
including: processing and tracking all income and expenditure, enforcing compliance,
inputting transactions onto the accounting system, maintaining books and
records, and reporting.
Qualifications:
Education
- Bachelor’s Degree in Business Administration/
Accounting
- A minimum of CPA Part 2
- At least three years’ accounting experience in
for profit or non-profit organization.
- Good communication and inter-personal skills
- Problem analysis and problem-solving skills.
Work Experience
- Three years’ experience in financial
accounting or bookkeeping;
- Experience working using Oracle as a financial
management system preferred;
- Previous auditing experience highly sought;
- Previous experience working in Kenya highly
sought;
- Knowledge of local tax laws;
- USAID experience a plus;
- In addition, must be flexible, willing to
perform assigned and additional duties and work irregular hours under
challenging conditions;
Skills
- Attention to detail and accuracy,
- Planning and organizing,
- Ability to take initiative
- Ability to work in a team.
Supervisory Responsibilities: None
Base of Operations: Nairobi.
Kenya
Reporting: Reports
directly to the Finance Manager in Nairobi, Kenya.
IT / Database Manager (1 Position).
Position Summary: The Database/IT Manager will support AHADI
achievement of its objectives in Kenya’s devolution process by producing and disseminating
information in the AHADI Activity Database.
The Database/IT manager is
responsible for maintaining the integrity of the AHADI Activity Database as
well as uploading the database to a web-based sharing platform, or any other
acceptable platform and downloading database updates on a weekly basis, or as
necessary.
At the request of the DCOP and the
Senior Grants Manager, s/he will ensure that database update protocols are
created, revised, compiled and disseminated on a regular basis.
As an IT manager, the person will
work closely with all the staff members to ensure the necessary IT support for
the smooth implementation of the project.
The work of requires a good working
knowledge of data security and the exercise of discretion, judgment, and
personal responsibility.
Qualifications:
Education
- University degree in Information Technology,
Computer Science or relevant field.
Work Experience
- Two to three years’ experience working in
Information technology, in a computer support position;
- Experience working in a complex and
challenging field environment;
- PC and server support experience, especially
with Windows Server and Windows Client operating systems;
Skills
- Computer skills including Microsoft Office
applications (Access), Windows operating systems; Experience in data
security;
- In addition, must be flexible, willing to
perform assigned and additional duties, and work irregular hours under
unpredictable conditions;
- Excellent interpersonal skills and an ability
to manage a diverse range of professional relationships essential.
Supervisory Responsibilities: None.
Base of Operations: Nairobi, Kenya
Reporting: Directly
to DCOP
Assistant Procurement & Logistics
Officer
(2 Positions)
Position Summary: Assists Procurement and logistics manager with
procurement-related matters; assists program team with logistical duties; is
responsible for providing professional and efficient support for visitors and
other stakeholders, as well as for performing a variety of logistical duties
that support program operations.
Carries out other related logistics
and procurement duties as required by the Procurement / Logistics Manager.
Reports to: Procurement and logistics Manager
Supervises: None
Interrelationships: The Assistant Procurement and Logistics Officer liaises with the Procurement / Logistics Manager, Procurement and Logistics Assistant Manager, Deputy Chief of Party, Finance team, Grants team as appropriate in the course of his/her duties.
Qualifications:
- University degree in Business Administration
or appropriate field.
- Three - Five years’ experience working in a
complex and challenging environment
- Experience in supporting logistics for
donor-funded projects (preferably USAID-funded)
- High degree of organization and ability to
multi-task
- Ability to work independently, with minimal
supervision, and in a team
- Cross-cultural sensitivity and emotional
intelligence
- Excellent computer skills (MS Word, Excel, and
Outlook)
- Pleasant personality; courteous; with an
outgoing approach and a demonstrated ability to work effectively with a
broad range of Kenyan and international VIPs as well as elected officials,
technocrats and leaders from civil society.
Location and Duration: The location for the Assistant Procurement and
Logistics Officer is in the Nairobi head office.
This job description will be valid
for one year and upon the end of the contract period (of one year) can be
revised and renewed by the Chief of Party and by SUNY/CID.
Program Assistant
(3 positions)
Position Summary: In collaboration with AHADI staff, county government staff, and civil society partners, Program Assistant will manage the technical programmatic and grant activities in execution, administration and reporting.
Reports to: Senior Program Officer/Program Officer
Supervises: None
Interrelationships: The Program Assistant liaises with the Director of
Programs, Senior Program Officer / Program Officer / Regional Coordinators /
Senior Grants Manger / Grants Manger as appropriate in the course of his/her
duties.
The essential qualification, skills and attributes required for this post:
- Degree in economics, political science, arts,
international relations or governance related studies
- At least 3 years work experience in a
government, civil society organization, international organization, donor
organization, think tank in the context of governance, democracy,
humanitarian, international development.
- Good research, diplomacy and communication –
oral and written skills.
- Strong research experience and have
demonstrated ability to competently produce sound and intelligible
reports.
- Good communication and interpersonal skills;
- Good knowledge of computer applications,
especially MS Word, MS PowerPoint, MS Access and MS Excel.
Competencies
- Good management skills
- Good communication skills
- Sound knowledge and practical experience in
decentralization, parliamentary strengthening and policy &
institutional reform
- Analytical thinking
- Attention to detail and accuracy
- Excellent Planning and organizing
- Ability to multi-task and coordinate
- Self-discipline and highly motivated
- Ability to cope with the unique pressures of a
political work environment
- A team player.
Location and Duration: The
Program Assistant will be based in the AHADI Nairobi office. This job
description will be valid for one year and upon the end of the contract period
(of one year) may be revised and/or renewed by SUNY/CID.
Travel: Travel in country is expected. Transportation, accommodations and per diem will be provided by the project in accordance with AHADI and USAID regulations. It is anticipated that in the travel will be between 30%-40%.
M & E Assistant
(1 Position)
Position Summary: The Assistant will be in charge of: activity data
collection; keying in the post training data; updating the trainet data and
excel coordinates mapping data; storing both soft copies (SPSS files, activity
reports etc. and hard copies (reports, county laws, county policies, training
materials etc.); and assisting the grants office in populating the AHADI
database.
Reports to: M&E
Specialist
Supervises: None
Interrelationships: The M&E Assistant liaises with the Monitoring
and Evaluation Specialist, Monitoring, Evaluation, Research and Learning
Officer (MERLO), Program Officers, the communications specialist and other
AHADI Program staff as appropriate in the course of his/her duties.
The essential qualification, skills
and attributes required for this post:
- A degree-level qualification or equivalent in
a relevant discipline, i.e. research; project management; community
development; social studies; development studies; grant management; etc.
- Experience working in the development sector
- Experience in utilizing both qualitative and
quantitative methodologies
- Experience in information analysis and report
writing
- A high degree of self-sufficiency and
initiative
- The ability to work well in a team;
- Willingness to travel to project areas
- Good writing skills
- Good communication and interpersonal skills;
- Good knowledge of computer applications,
especially MS Word, MS PowerPoint, MS Access and MS Excel.
Location and Duration: The Monitoring and Evaluation Assistant will be
based in the AHADI Nairobi office.
This job description will be valid
for one year and upon the end of the contract period (of one year) may be
revised and/or renewed by SUNY/CID.
Travel: Travel in country is expected. Transportation, accommodations and per diem will be provided by the project in accordance with AHADI and USAID regulations.
It is anticipated that in the travel
will be between 30% - 40%.
How to Apply
Do you have the above qualifications
and skills?
Please send
(1) a Cover letter
(2) CV and
(3) References from three past
supervisors
to hr@ahadi-devolution.org
Closing date: 1st April 2016.
Please note only short listed
candidates will be contacted.
Kindly put the subject line for the
position you are interested in.
Applications without the subject line
will not be evaluated.
