Job Title: Audit Assistant
Location: Various
Reporting to: Internal Auditor
Probationary Period: 3 months
The Audit Assistants works in a
liaison with the Internal Auditor, Programmes and Finance teams and reports to
the Country Director.
The Audit Assistant is responsible for confirming and recording money received
by MSK’s Centers in the form of cash or credit card from clients in exchange
for services.
Verify change given to clients, petty
cash balance and transaction processes.
The primary responsibility of this
role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission
of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Summary of Responsibilities
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Summary of Responsibilities
1.
Ensure compliance to internal
controls.
2.
Ensure financial and stock
reconciliation in the Centers
3.
Offer customer care to clients
Key Responsibilities and Measures
Ensure compliance to internal
controls
The activities include:
- Establish or identify prices of drugs and
services and verify against client bills.
- Ensure there is proper management of daily
cash account, conduct random cash counts and note any discrepancy.
- Ensure all income has been duly recorded in
the CLIC system and Clients issued with a receipt for all payments made.
- Count money in cash drawers (tills) at the
beginning of shifts to ensure that amounts are correct and that there is
adequate change.
- Be cognizant of MSK objectives and be alert to
any financial or administrative malpractice by staff at the Centers.
Measures
- Signed Cash Certificates
- Signed End of Shift Reconciliation.
- Discrepancy Reports
Ensure financial and stock
reconciliation in the Centers
The activities include;
- Calculate total payments received during a
time period and reconcile with total sales (receipts).
- Maintain detailed transaction daily report for
all income received.
- Reconcile income recorded against income
banked.
Measures
- Discrepancy Reports.
- Daily Income Schedules.
- Signed End of Shift reconciliation and copy of
bank deposit slip.
Offer customer care to clients
The activities include:
- Offer customers carry-out service at the
completion of transactions (where appropriate).
- Welcome clients entering establishments (where
appropriate).
- Assist in resolving customer complaints which
are financially related.
Measure
- Incidence/ occurrence report.
Knowledge, skills and attitudes
Qualifications:
Qualifications:
- Bachelor Degree in finance or related fields
from a recognised institution of higher learning
- Professional certification - CPA
(desirable)
Experience:
- Minimum one year work experience
Skills:
- Possess excellent IT skills
- Good organisational skills
- Ability to influence and communicate
effectively.
- Ability to work with minimum supervision.
- Attention to detail
- Ability to work with laid down controls -
financial and administrative
- Ability to remain attentive in a busy
environment
- Ability to work with numbers
- Customer oriented
- Ability to prioritise tasks
- Ability to be versatile.
Attitude / Motivation:
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
There are 13 key behaviours that MSI
encourages in all employees and they are defined below:
Initiative
Initiative
- Thinking ahead and taking action to make the
most of opportunities by finding the optimum solution
Innovative
- Thinking creatively and outside of the box so
that ideas generated create a positive outcome
Effective Communication
- Communicating through active listening and
good questioning techniques, using appropriate body language, ensuring
information is clear and concise.
Responsive
- Being responsive to changing priorities and
demands
Working Efficiently
- Planning, prioritising and organising work to
ensure work is accurate and deadlines are met
Sharing Information
- Sharing information and knowledge whilst
maintaining confidentiality
Focus on Learning
- Taking responsibility for keeping knowledge
and skills updated and for seeking opportunities to develop further
Commitment
- Awareness and understanding of goals, vision
and values and how your role impacts on this and going the extra mile to
meet role requirements
Driven
- Drive and determination to deliver results
Accountable
- Taking responsibility for appropriate
decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
- Openness to embracing change within the
organisation and being able to adjust plans/activities accordingly
Motivated
- Motivation towards achieving quality results
to maximise potential
Team Player
- Working as part of a team by being supportive,
flexible and showing respect for each other
Job Title: Product Development Manager
Location: Nairobi
Reporting to: Pharmaceutical
Services Manager
Probationary Period: 3
months
This post reports to the Pharmaceutical Services Manager within the social marketing department.
S/he is held accountable to a clear
set of KPIs on which s/he reports to Pharmaceutical Services Manager regularly.
Marie Stopes Social Marketing (SM)
department is tasked with increasing access to safe reproductive health
services by tackling stigma and increasing choices.
SM department oversees the marketing,
distribution and sale of key reproductive health products to ensure ultimate
reduction in maternal mortality while attaining sustainability
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values:
mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Key Responsibilities and KPIs
Marketing & activation of new SRH
products:
- Develop an aligned product launch strategy
- Conduct market segmentation for new SRH
products with insights on behavioral changes and affordability
- Develop and coordinate end user/Client demand
generation strategies to increase customer awareness and increase product
uptake
- Lead in the development of innovative and
effective IEC marketing materials required to improve brand
administration, awareness & uptake
- Develop and coordinate supply side demand
generation strategies such training of health care providers on new SRH
products (in consultation with QAM department) and development of an
effective in country supply chain
Measures
- Product Introduction strategy aligned with
global marketing & Kenyan Leadership team (within 2months of joining)
- Innovative and impactful marketing activation
& IEC materials that meet client and provider needs
Stakeholder engagement & budget
management & evaluation
- Coordinate stakeholder engagements on the new
SRH products
- Oversee budget development and utilization
- Participate in technical working group (TWG)
meetings at MOH level to influence policy on improved product mix e.g.
Maternal mortality and Family planning TWGs
- Prepare monthly reports on new SRH product
uptake, competitor landscape, pharmacovigilance, commercial implications
etc
- Take lead in coordinating operational research
to evaluate product performance, customer awareness, market impact and
market share
- Prepare a post launch strategy to evaluate
impact and monitor product performance among health care providers and the
clients
Measures
- Stakeholder meeting minutes
- Deliver within marketing budget
- Monthly Performance and competitor reports
Additional responsibilities
- Review MSI’s existing SRH product and service
offering within the market context and against consumer and programme
needs.
- Identify strengths, gaps and opportunities and
develop product activation strategies for existing brands within the MSK
social marketing program
Measures
- Product Reactivation strategy
- Increased market share for all MSK Social
Marketing products
Knowledge, Skills and Attitudes
Qualifications:
Qualifications:
- Bachelors of Degree in Pharmacy or Diploma in
Pharmacy from a recognised institution
- Postgraduate training in marketing will be an
added advantage.
Skills / Experience:
- Significant proven experience in end to end
new brand-product development and marketing strategies (product
development, marketing planning, marketing mix, launch and activation) in
consumer/ healthcare categories
- Experience working with brands/product that
require market making and with limited above the line spend and strong
experience in working across different marketing media – can develop
creative marketing solutions
- Experience in generating and development of
IEC materials
- High level of strategic thinking showing
ability to encourage thinking beyond narrow brand/category parameters
- Strong analytical skills, the ability to
interpret trends including market research, consumer insight and market
trends
- Demonstrable commercial acumen and ability to
manage budgets successfully
- Strong client/customer focus and ability to
“walk in the shoes” of our clients
- Very well developed interpersonal skills and
ability to work well with internal and global marketing teams
- Excellent written and presentation skills and
can craft “selling stories” to be highly compelling for internal and
external audiences
- Ability to mobilize key opinion leaders within
the health and policy sector
- Ability to work independently and is a
self-starter (responsive, diligent, reliable, proactive and responsible),
and is very comfortable with being held accountable for a successful
launch
Attitude / Motivation:
Successful performance at MSK is not
simply defined in terms of ‘what’ people achieve, but equally is about ‘how’
people go about their jobs and the impact that they have on others.
There are 13 key behaviours that MSI
encourages in all employees and they are defined below:
Initiative
Initiative
- Thinking and taking action to make the most of
opportunities by finding the optimum solution
Innovative
- Thinking creatively and outside of the box so
that ideas generated create a positive outcome
Effective Communication
- Communicating through active listening and
good questioning techniques, using appropriate body language, ensuring
information is clear and concise.
- Demonstrating diplomacy and maintaining
confidentiality.
Responsive
- Being responsive to changing priorities and
demands
Working Efficiently
- Planning, prioritising and organising work to
ensure work is accurate and deadlines are met
Sharing Information
- Sharing information and knowledge whilst
maintaining confidentiality
Focus on Learning
- Taking responsibility for keeping knowledge
and skills updated and for seeking opportunities to develop further
Commitment
- Awareness and understanding of MSK’s goals, vision
and values and how your role impacts on this and going the extra mile to
meet role requirements
Driven
- Drive and determination to deliver results
Accountable
- Taking responsibility for appropriate
decisions that you make, and the actions and behaviour you
demonstrate.
- Demonstrating integrity in all aspects of your
work including financial integrity.
Embracing Change
- Openness to embracing change within the
organisation and being able to adjust plans/activities accordingly
Motivated
- Motivation towards achieving quality results
to maximise potential
Team Player
- Working as part of a team by being supportive,
flexible and showing respect for each other
Job Title: Internal Auditor
Location: Nairobi
Reporting to: Director, Internal Audit ( DIA)
Probationary Period: 3
months
The purpose of this role is to provide an independent, objective assurance and consulting activity designed to add value and improve MSK’s operations.
It helps MSK accomplish its
objectives by bringing a systematic, disciplined approach to evaluate and
improve the effectiveness of risk management, control, and governance
processes.
The key responsibilities of the role
are the management of the risk register reporting regularly on mitigation
actions taken against agreed indicators; the review of policies and systems
required to support the management of risk; the independent investigation of
key areas of concern that arise; and review of Board compliance.
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Key Responsibilities and Measures
1. Management of the Risk Register
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Key Responsibilities and Measures
1. Management of the Risk Register
Activities to include:
- Establishment and review of the MSK Risk
Register to be reviewed by DIA and approved by the Board
- Identification of data and indicators to be
monitored by directors monthly and reported to Board quarterly in relation
to Finance, Human Resources, Procurement and Logistics, Commercial
activities, Clinical Quality, and Programme Operations
- Revision of risk assessments and introduction
of new ones as need arises
- Updating and maintaining risk register
- Updating and maintaining the fraud and gift
register
Measures
- Risk Register agreed
- Data sets agreed
- Reports and action plans
2. Review of Policies and Systems
Activities to include:
- Review of all policies and systems and
recommendations for amendment
- Agreement of minimum standards against each
policy area
- Monitoring of review timetable
- Testing of effectiveness through regular
visits and checks
- Recommendations for amendments arising from
review of implementation
- Follow up reviews for implementation of
agreed recommendation
Measures
- Roster of all policies, status and revision
schedules
- Minimum standards agreed and monitored across
all -directorates
- Timetable of visits and reports
- Collation of reports against minimum standards
monitoring
3. Independent investigation of key
areas of concern that arise.
Activities to include:
- Discreet investigations into issues of concern
identified by Directors
- Responses to whistle blowing
- Prompt reports and recommended actions
Measure
- Independent investigation reports
4. Reporting & External audit
Activities to include:
- Timely Quarterly and activity reports
and Internal audit findings to DIA & EMT
- Annual summary IA reports on status of
all recommendations
- Support external MSK audit
process
Measures
- Quarterly Reports
- Activity report
- Annual reports
5. People and administration
- To supervise, appraise, coach and manage
in MSK Internal Audit assistants and roving cashiers
- Review team’s field expenses and
accountabilities
- Perform other related roles as requested by
management
Measure
- Completion of OGSM
6. General IA audit work
- Develop team audit plans and present
them to DIA for review
- Develop audit and maintain programmes
for different processes and controls
- Support management in making value for money
audits
- Develop and maintain work papers
- Review Audit assistant’s work papers and field
reports
Skills and Experience
Qualifications:
Qualifications:
- Bachelors degree in Commerce, Finance, or any
other relevant discipline
- Hold a recognised professional accounting
qualification (e.g. ACMA, CGMA, ACA, ACCA, CIPFA, IIA)
(Desirable)
- Be a registered with a professional body.
- Thorough knowledge of the principles,
procedures and practises of accounting, auditing, financial records and
transactions.
- Ability to write clear concise and accurate
audit reports in English essential
- Familiar with integrated accounting systems
- Familiar with computer aided audit techniques
Skills and Experience:
- Experience of using and implementing audit
procedures, including planning, techniques, test and sampling methods.
- Experience of using computerised accounting
and auditing record keeping systems.
- Experience of establishing and retaining
effective working relationships with staff and ability to communicate
clearly and effectively, both orally and in writing.
- Ability to gather, analyse and evaluate facts
and to prepare and present high quality, high value added concise oral and
written reports in English.
- Ability to maintain current knowledge of
developments related to business matters of interest to internal audit,
particularly legislation changes and developments as they affect
charities, and new auditing techniques and practises.
- Experience of working in audit in Kenya
- Experience of utilizing computer aided audit
techniques
- Experience of auditing compliance with complex
& high impact donor Agreements
- Experience of influencing colleagues at all
levels of a major international organisation
- A skilled negotiator
- A clear attention to detail
- Self-sufficient and able to set and meet own
work plan timetables
Attitude / Motivation:
Successful performance at MSI/MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
Successful performance at MSI/MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
There are 13 key behaviours that MSK
encourages in all employees and they are defined below:
Initiative
Initiative
- Thinking ahead and taking action to make the
most of opportunities by finding the optimum solution
Innovative
- Thinking creatively and outside of the box so
that ideas generated create a positive outcome
Effective Communication
- Communicating through active listening and
good questioning techniques, using appropriate body language, ensuring
information is clear and concise.
Responsive
- Being responsive to changing priorities and
demands
Working Efficiently
- Planning, prioritising and organising work to
ensure work is accurate and deadlines are met
Sharing Information
- Sharing information and knowledge whilst
maintaining confidentiality
Focus on Learning
- Taking responsibility for keeping knowledge
and skills updated and for seeking opportunities to develop further
Commitment
- Awareness and understanding of goals, vision
and values and how your role impacts on this and going the extra mile to
meet role requirements
Driven
- Drive and determination to deliver results
Accountable
- Taking responsibility for appropriate
decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
- Openness to embracing change within the
organisation and being able to adjust plans/activities accordingly
Motivated
- Motivation towards achieving quality results
to maximise potential
Team Player
- Working as part of a team by being supportive, flexible and showing respect for each other
How to Apply
Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to: info@sheerlogic.co.ke on or before 8th March 2016.
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Internal Auditor”
Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to: info@sheerlogic.co.ke on or before 8th March 2016.
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Internal Auditor”
