Job Title: Internal Auditor
Location: Nairobi
Reporting to: Director, Internal Audit ( DIA)
Probationary Period: 3
months
The purpose of this role is to provide an independent, objective assurance and consulting activity designed to add value and improve MSK’s operations.
The key responsibilities of the role
are the management of the risk register reporting regularly on mitigation
actions taken against agreed indicators; the review of policies and systems
required to support the management of risk; the independent investigation of
key areas of concern that arise; and review of Board compliance.
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Key Responsibilities and Measures
1. Management of the Risk Register
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Key Responsibilities and Measures
1. Management of the Risk Register
Activities to include:
- Establishment and review of the MSK Risk
Register to be reviewed by DIA and approved by the Board
- Identification of data and indicators to be
monitored by directors monthly and reported to Board quarterly in relation
to Finance, Human Resources, Procurement and Logistics, Commercial
activities, Clinical Quality, and Programme Operations
- Revision of risk assessments and introduction
of new ones as need arises
- Updating and maintaining risk register
- Updating and maintaining the fraud and gift
register
Measures
- Risk Register agreed
- Data sets agreed
- Reports and action plans
2. Review of Policies and Systems
Activities to include:
- Review of all policies and systems and
recommendations for amendment
- Agreement of minimum standards against each
policy area
- Monitoring of review timetable
- Testing of effectiveness through regular
visits and checks
- Recommendations for amendments arising from
review of implementation
- Follow up reviews for implementation of
agreed recommendation
Measures
- Roster of all policies, status and revision
schedules
- Minimum standards agreed and monitored across
all -directorates
- Timetable of visits and reports
- Collation of reports against minimum standards
monitoring
3. Independent investigation of key
areas of concern that arise.
Activities to include:
- Discreet investigations into issues of concern
identified by Directors
- Responses to whistle blowing
- Prompt reports and recommended actions
Measure
- Independent investigation reports
4. Reporting & External audit
Activities to include:
- Timely Quarterly and activity reports
and Internal audit findings to DIA & EMT
- Annual summary IA reports on status of
all recommendations
- Support external MSK audit
process
Measures
- Quarterly Reports
- Activity report
- Annual reports
5. People and administration
- To supervise, appraise, coach and manage
in MSK Internal Audit assistants and roving cashiers
- Review team’s field expenses and
accountabilities
- Perform other related roles as requested by
management
Measure
- Completion of OGSM
6. General IA audit work
- Develop team audit plans and present
them to DIA for review
- Develop audit and maintain programmes
for different processes and controls
- Support management in making value for money
audits
- Develop and maintain work papers
- Review Audit assistant’s work papers and field
reports
Skills and Experience
Qualifications:
Qualifications:
- Bachelors degree in Commerce, Finance, or any
other relevant discipline
- Hold a recognised professional accounting
qualification (e.g. ACMA, CGMA, ACA, ACCA, CIPFA, IIA)
(Desirable)
- Be a registered with a professional body.
- Thorough knowledge of the principles,
procedures and practises of accounting, auditing, financial records and
transactions.
- Ability to write clear concise and accurate
audit reports in English essential
- Familiar with integrated accounting systems
- Familiar with computer aided audit techniques
Skills and Experience:
- Experience of using and implementing audit
procedures, including planning, techniques, test and sampling methods.
- Experience of using computerised accounting
and auditing record keeping systems.
- Experience of establishing and retaining
effective working relationships with staff and ability to communicate
clearly and effectively, both orally and in writing.
- Ability to gather, analyse and evaluate facts
and to prepare and present high quality, high value added concise oral and
written reports in English.
- Ability to maintain current knowledge of
developments related to business matters of interest to internal audit,
particularly legislation changes and developments as they affect
charities, and new auditing techniques and practises.
- Experience of working in audit in Kenya
- Experience of utilizing computer aided audit
techniques
- Experience of auditing compliance with complex
& high impact donor Agreements
- Experience of influencing colleagues at all
levels of a major international organisation
- A skilled negotiator
- A clear attention to detail
- Self-sufficient and able to set and meet own
work plan timetables
Attitude / Motivation:
Successful performance at MSI/MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
Successful performance at MSI/MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
There are 13 key behaviours that MSK
encourages in all employees and they are defined below:
Initiative
Initiative
- Thinking ahead and taking action to make the
most of opportunities by finding the optimum solution
Innovative
- Thinking creatively and outside of the box so
that ideas generated create a positive outcome
Effective Communication
- Communicating through active listening and
good questioning techniques, using appropriate body language, ensuring
information is clear and concise.
Responsive
- Being responsive to changing priorities and
demands
Working Efficiently
- Planning, prioritising and organising work to
ensure work is accurate and deadlines are met
Sharing Information
- Sharing information and knowledge whilst
maintaining confidentiality
Focus on Learning
- Taking responsibility for keeping knowledge
and skills updated and for seeking opportunities to develop further
Commitment
- Awareness and understanding of goals, vision
and values and how your role impacts on this and going the extra mile to
meet role requirements
Driven
- Drive and determination to deliver results
Accountable
- Taking responsibility for appropriate
decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
- Openness to embracing change within the
organisation and being able to adjust plans/activities accordingly
Motivated
- Motivation towards achieving quality results
to maximise potential
Team Player
- Working as part of a team by being supportive, flexible and showing respect for each other
How to Apply
Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to: info@sheerlogic.co.ke on or before 8th March 2016.
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Internal Auditor”
Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to: info@sheerlogic.co.ke on or before 8th March 2016.
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Internal Auditor”