Institute
of Certified Public Accountants of Kenya (ICPAK)
Vacancy: Human Resource and
Administration Officer
Job
Ref: ICPAK
002/2016
The
Institute of Certified Public Accountants of Kenya (ICPAK) is the professional
organization for Certified Public Accountants in Kenya established in 1978 and
draws its mandate from the Accountants Act No. 15 of 2008.
In its
endeavor on institutional strengthening, ICPAK is seeking to recruit dynamic,
self-driven and results oriented individual to fit in a team that will propel
it to a World Class Professional Accountancy Institute.
Job
Summary: The
Human Resource and Administration Officer is responsible for providing support
in the various human resource functions, which include recruitment, staffing,
training and development, performance monitoring, administration support,
employee welfare, workplace health & safety, and employee counseling.
Job Profile: The Human Resource and Administration Officer shall report to the Manager, Human Resource and Administration through the Assistant Manager, Human Resource and Administration and shall perform the following duties and responsibilities:
1.
Administration of Employee Data & HRIMS
- Maintain
and regularly update all employee records to ensure that all pertinent
information is captured in the database as well as their personal files
- Implement
HR module on ERP by ensuring HR processes are done through the Navision
ERP
2. Administration of Internship and Short Term Recruitments
- Connect
with learning institutions to get C.V’s that will aid in getting the
interns and casuals that fit the line managers specifications
- Coordinating
interviews for the interns and casuals between the line managers
- Placement
of interns and casuals and ensure they have appropriate working tools and
also follow up to ensure they acquire necessary skills
3. Work Environment, Health and Safety
- Coordinate
employee satisfaction and work environment surveys
- Coordinate
all health and safety meetings and continuously update members of the
committee on the progress
- Keep
health and safety records which include accident and incident summary
reports, minutes of health and safety, and all health and safety regulation
policies
- Conduct
at least one fire drill annually to check on proper evacuation procedure,
- Ensure
Training of first aiders and fire marshals is done and refresher courses
4. Administration of Insurance
- Initiate
procurement process for timely renewal of insurance covers Regularly
communicate with the insurance providers to update the records and the
scope of cover
- Update
the insurer of any accident or incident for their relevant action
- Working
closely with insurers and service providers on staff medical scheme
5. Other Human Resource Functions
- Assist
in the HR team in the administration of recruitment exercises
- Assist
in the HR team in the Coordination of staff social functions Assist the HR
team in organizing for staff induction and staff orientation programmes.
Person Profile:
Qualifications
and experience
- Academic
Qualifications: A Bachelor’s Degree in relevant social science area
- Professional
qualifications: Diploma in Human Resource Management or Certification
Courses in Human Resource Management
- Additional
qualifications will be an added advantage
- Membership
to IHRM will be an added advantage Key Competencies
- Minimum
2 years relevant experience
- Must
be able to demonstrate good planning, organizing and coordinating skills
- Must
be computer literate
- Excellent
interpersonal, communication and report writing skills
- Should
be a self starter and go getter
- The
ability to work effectively under time pressure and constraints without
close supervision
- Drive for results and achievement
How to Apply:
Interested candidates should submit their application letter and CV in MS word or pdf format clearly indicating the position applied for, current and expected salary to the following: hradminofficer@icpak.com
Applications should be received on or before close of business on Friday 11th March, 2016.
Interested candidates should submit their application letter and CV in MS word or pdf format clearly indicating the position applied for, current and expected salary to the following: hradminofficer@icpak.com
Applications should be received on or before close of business on Friday 11th March, 2016.