Duma
Works is recruiting an Executive
Assistant for
one of our clients, a grower and exporter of over 100 varieties of spray and
single head roses with farms located in Northern Kenya on the slopes of the
Great Rift Valley.
Position
Overview: The
Executive Assistant will be tasked to provide administrative and executive
assistance to the CEO / Founder of the organization while maintaining high
levels of confidentiality and integrity.
- A
Degree in a Business related field – Business Management / Business
Administration / Commerce / Communication etc
Experience
- At
least 5 years’ experience working in a similar position.
Desired Competencies
- 3+
years in high-performing professional environments, ideally within high
growth businesses
- Outstanding
attention to detail and exceptional organizational skills
- Previous
demonstration of persistence and utilizing networks to get tasks done
- Ability
to adapt to a fast-moving, challenging environment and to learn rapidly
- A
team player with outstanding integrity.
- Strong
leadership and management skills,
- Sound
problem solving abilities, creativity and innovation
- High
levels of integrity
- Confidentiality
- Good
communication skills, both verbal and written
- High
level thought process
Key Performance Areas:
Executive Coordination
Executive Coordination
- Co-ordination
of all travel and accommodation arrangements, both domestic and
international, for CEO/Founder
- To
take minutes of any minutes attended by the CEO/FOUNDER,
- Responsible
for the circulation of CEO/Founder meeting minutes and follow up on action
points by the next CEO/Founder meeting;
- Coordinates
leave planning and scheduling for any positions reporting to the
CEO/Founder
- Liaise
with the teams reporting to the position to obtain individual progress
reports for various projects and / or tasks as agreed upon during meetings
with the CEO/Founder;
- Coordinates
preparation of the agenda, organizes for the meeting venue, communicates
meeting dates, venue and time details to all involved;
- Maintaining
the CEO/Founder meeting schedule and / or diary and providing him with
daily briefings on the daily schedule;
- Provide
information by answering questions and requests directed to the CEO/
Founders office.
Office Management and Administration
- Developing,
implementing, and maintaining efficient administrative systems, such as
record management
- Provide
leadership in the development and implementation of administration plans
and budgets, outlining activities to be undertaken and resource
requirements.
- Oversee
the preparation of all correspondence affecting the department/section and
ensure that the same is done in an efficient and effective manner.
- Oversee
proper maintenance, storage and security of assets and records to ensure
integrity of data and information related to administration as well as
administrative support services.
- Maintains
supplies inventory by checking stock to determine inventory level,
anticipating needed supplies, placing and expediting orders for supplies
and verifying receipt of supplies.
- Ensure
office equipment are in proper working condition by conducting preventive
maintenance requirements, coordinating for repairs, maintaining equipment
inventories and evaluating new equipment in liaison with the respective
owners/departments.
- Provide
leadership to the administrative staff (if any) both employed and
outsourced by Subati Flowers
- Develop
administrative staff by providing information, educational opportunities,
and experiential growth opportunities.
- Proactively
manage the office cleaning services and other logistical requirements
Location: Nairobi
How to
Apply
Applications letters and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “ 1896”, Your Full name & Phone number e.g. 1896, Barack Obama, 07xxxxxxxxx.
Applications letters and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “ 1896”, Your Full name & Phone number e.g. 1896, Barack Obama, 07xxxxxxxxx.
If you
don’t follow these instructions, your application will not go through
Deadline for receiving applications: 26th March 2016
N.B.* When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.
Deadline for receiving applications: 26th March 2016
N.B.* When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.