Position: Constituency Office Clerk
3 Posts -
Kuria West, Emurua Dikirr and Alego Osunga Constituencies
IEBC Grade: 8
Job Code: IEBC/5/1/2016
Duties and Responsibilities
- Oversee the general management of constituency
office in the absence of the Constituency Election Coordinator (CEC).
- Completing voter registration control sheets
and control registers.
- Keep up to date statistics on voter
registration exercise.
- Updating regularly and maintaining an updated
register of electors and making sure it is always accurate.
- Checking that all electoral materials and
equipment are in good working condition,
- Assist the CEC in mapping of polling
stations/registration centres.
- Assist in publicity of registration of voters,
elections, inspection of the register and any other activity to be
undertaken by the commission.
- Quality control the work done by registration
and polling officer on voter registration.
- Receive, distribute and maintain an inventory
of materials and equipment to registration centres.
- Replacing lost and defaced voters cards with
duplicate cards.
- Assist in preparation of work plans, security
plans, transport, and logistical plans.
- Safeguarding registration data.
- Assist the CEC in verification of the register
of electors.
- Undertake any other relevant duty assigned by
the CEC.
Requirements for Appointment
- Minimum of C- (minus) in KCSE or division III
in KCE and a Diploma in any field.
- Must be computer literate.
- 2 years working experience in a large
organization.
- Competent and confident in handling office
processes.
- Must be a resident of the Constituency applied
for and must attach a copy of ID card indicating that they hail from that
constituency.
- Good interpersonal and communication skills,
good analytical and interpretation of Public Procurement & Disposal
Act and Public Procurement Regulations, a team player, good
management/leadership skills
- Must have project management skills
- Must be computer literate.
Position: Constituency Elections Coordinator
5 Posts -
Butere, Wajir East, Suna West, Turkana North and Kinango Constituencies
IEBC Grade:5
Job Code: IEBC/4/1/2016
Duties and Responsibilities
- Provide management support, develop and
oversee the implementation of strategies, policies, plans and budgets at
the constituency level while ensuring their alignment to the regional and
overall Commission strategies.
- Ensure that election operation activities at
the constituency level comply with laid down internal controls and
budgetary provisions.
- Ensure adequate provision of administrative
support services at the constituency level including distribution of
election materials, transport management, implementation of security
policies and protocols and ensuring the safe custody of the Commission’s
assets.
- Be responsible for sound financial management
and prudent use of all Commission funds at constituency level in line with
commission’s financial policies.
- Liaise with the Regional Election Coordinator
to implement training programmes for registration and election officials
at the constituency level.
- Identify, inspect suitable polling,
nominations and tallying centers.
- Liaise with regional administrative and
security officials at the constituency level to ensure safety of
Commission Assets including warehouses.
- Undertake the verification, compilation and
revision of Constituency voter’s register as required by law from time to
time.
- Liaise with political parties with respect to
elections and related activities.
- Develop accountability measures, monitor the
performance indicators at the constituency levels and ensure the timely
preparation of periodic reports.
- Be the Returning Officer during elections and
during voter registration the Voter Registration Officer.
- Undertake any other relevant duties assigned
by the Commission.
Qualifications and Experience
- Minimum undergraduate degree from a recognized
university.
- A minimum of Six (6) years post graduate
working experience in management in a large organization.
- Proven experience in results-based management,
monitoring and evaluation or managing election process is an added
advantage.
- Must be computer literate and should possess
good negotiation, planning and coordination skills.
- Additional training, professional
qualifications and experience of fieldwork will be an advantage.
- Must be a resident of the Constituency applied
for and must attach ID card indicating that they hail from that
constituency.
- Must be computer literate.
Manager, ICT Security and Business
Continuity
IEBC Grade: 4
Job Code: IEBC/3/1/2016
Key Duties and Responsibilities
- Develop and implement information systems
security strategies, policies, standards and procedures.
- Review, maintain and strengthen the
organization’s information system assets, risk management framework and
programme, incorporating infrastructure and process risk ownership,
assessment and mitigation.
- Proactively monitor security activity through
continuous research and recommend suitable solutions to further secure and
safeguard Commission’s systems and information assets.
- Establish and maintain computer incident
capability, and provide appropriate systems specialist support for
investigations, forensics and recovery.
- Establish processes to ensure that there is a
high degree of integration with the other assurance functions
- Develop a Risk and business impact analysis
process and iteratively implement it on all information systems in
alignment with the Commissions requirements.
- Develop, document and maintain an effective
systems continuity plans by regularly coordinating mock runs and improving
the backup and restore processes.
- Gain understanding and acceptance from system
users throughout the commission of the continuity plan and their
roles/responsibilities within it.
- Establish and maintain systems disaster
recovery sites and plans.
- Manage vendors partnering in the continuity
plans where appropriate and ensure their compliance to contractual
agreements.
- Managing and coordinating with the respective
Directorates in order to develop and implement the business continuity
management programme.
- Overseeing the development of the BCM strategy
and BCPs by liaising with the respective Directorates in order to ensure
that the BCPs are tested and reviewed.
- Provide expert, timely, and relevant advice to
management and the entire organization as well as training and awareness
on systems security issues and activities in the Commission and on the
best business continuity practices.
Requirements for Appointment
- Degree in Information Technology, or related
field.
- Minimum of eight (8) years’ post graduate
experience in ICT, two of which must be at management level.
- 6 years working experience as a systems
administrator at least in: Networks, Database, Application systems
administration and Security Management
- Project Management skills
- Basic Skills of Business Management and
Strategic Management
- IT Service Management Certification
- Professional qualification in Business
Continuity, Planning Information Security Management - CISA / CISM / CGEIT
Manager, Systems & Data Centre
Support
IEBC Grade: 4
Job Code: IEBC/2/1/2016
Duties and Responsibilities
- Manage third party vendors and consultants to
ensure service delivery complies with the SLAs.
- Manage the development, documentation and
maintenance of application systems support policies and enforce them to
ensure availability and reliability of systems.
- Manage the development, documentation and
maintenance of application systems support standards, policies and
procedures and enforce them.
- Closely collaborate with IS Security and
Business continuity section to define and implement DR and BCP
requirements and policies.
- Define and enforce the required ICT systems
continuity (backups and restore) processes as per defined DR and BCP
requirements to ensure business continuity.
- Manage the testing and implementation
processes for systems upgrades and patches as per technical guidelines to
ensure IT Service availability and reliability
- Manage anti-virus solutions on the enterprise
systems to ensure information systems integrity and security.
- Ensure security compliance of Enterprise
Systems as per the Commission’s policy.
- To ensure that cost justifiable IT (Enterprise
systems) Capacity always exists and that it is matched to the current and
future identified needs of the Commission
- To plan and oversee the successful rollout of
software and related hardware
- To account for all the IT (Enterprise systems)
assets and configurations within the organization and its services
- Manage the required standards for the data
Centre, Server infrastructure, environment and security and ensure
documentation and compliance to guarantee availability and reliability of
systems.
- Manage the change (controls and configuration
updates) processes for data Centre infrastructure and applications as per
defined policies to ensure compliance
- Carry out continuous capacity evaluation and
planning for the data Centre infrastructure and implementation for
necessary expansion and consolidation to ensure availability and to
optimize costs.
- To minimize the adverse impact of Incidents
and Problems on the Commission’s activities that are caused by errors
within the IT Infrastructure, and to prevent recurrence of Incidents
related to those errors
- Develop and motivate an innovative and inspired
team of Systems Analysts and Systems Administrators and re-evaluate their
skill and progress in order to ensure delivery of KRAs
- Lead systems administrators in taking
advantage of emerging technologies and innovations to improve on
efficiency and costs optimization.
Requirements for Appointment
- Degree in Computer Science, Information
Technology or related discipline. A relevant master’s degree will be an
added advantage.
- Minimum of eight (8) years’ post graduate
experience in ICT, (3) of which should be at management level.
- A demonstrated track record in managing IT
service support in a busy and demanding environment.
- Expert knowledge of current IT standards for
operating systems, databases and Infrastructure
- A good understanding of the electoral process
is essential.
- Knowledge of, and experience in IT service
standards, e.g. ITIL, Service delivery certification will be an added
advantage
- Excellent presentation, oral and written
communication skills
- Excellent negotiating skills, able to interact
with staff and service providers at all levels
- Good Project management skills
- Demonstrated leadership and interpersonal
skills
- Strategy development and execution
- Planning and coordination skills
- Problem solving and analytical skills
- Ability to make critical and timely decisions
in a highly sensitive environment.
Director – Supply Chain Management
1 Post
IEBC Grade: 3
Job Code: IEBC/1/1/2016
Duties and Responsibilities
- Responsible for development of procurement and
supply chain management policies and procedures manuals in the Commission.
- Responsible for designing, planning,
implementing, controlling and monitoring of supply chain activities in the
Commission.
- Ensure the development of appropriate supply
chain management accountability structures for effective and efficient
service delivery and value for money.
- Develop and implement cost effective
procurement, logistics, distribution, warehousing, storage, stock control
and contract management strategies to ensure that they add value and meet
the Commission’s objectives.
- Coordinate the development of Commission’s
annual and multi-year procurement plans in liaison with other directorates
and guide in their implementation.
- Oversee the preparation of tender documents,
requests for proposals, and advise user departments in preparations of
procurement specifications for various goods, works and services.
- Ensure maintenance and adequate record keeping
of procurement Logistics and Warehousing records.
- Facilitate implementation of Government
e-procurement in the Commission and ensure that supply chain management
staff and users are adequately trained on the same.
- Ensure the Commission gets maximum value from
the contract governance arrangements through performance management of
suppliers.
- Ensure proper storage and warehousing of
Commission’s stores and the security of the same,
- Ensure development and implementation of cost
effective disposal policies and procedures for obsolete stores and
equipment.
- Ensure development of directorate work plans
and the implementation within approved budget.
- Ensure that the directorate is adequately
resourced by professional and competent personnel,
- Supervision and work appraisal of staff under
his/her command.
Requirements for Appointment
- Must have a Bachelor of Commerce, BA in
Economics or Administration degree from a recognized university.
- Must have a master’s degree in MBA, MSc in
Procurement/Supply Chain Management or in any related field.
- Must have a minimum of 10 years post graduate
work experience in supply chain management.
- Must possess a postgraduate diploma in
Procurement/Supply Chain Management from a recognized institution of
higher learning or a professional body.
- Must be a member of a professional procurement
body e.g. KISM.
Integrity Clearance
In addition to the qualifications set
above, the applicants must further meet and submit the following clearances:
1.
Ethics and Anti-Corruption Commission
(EACC)
2.
Criminal Investigation Department
(CID)
3.
Kenya Revenue Authority (KRA)
4.
Director of Public Prosecutions (DPP)
5.
Chief Executive Officer, Higher
Education Loans Board
6.
Professional bodies (where
applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc
7.
Credit Reference Bureau Africa Ltd or
Metropol Credit Reference Bureau
Security Clearance: All shortlisted applicants may be subjected by the
Commission to a security clearance by National Intelligence Service (NIS)
Application submissions
Interested candidates are requested
to submit their duly completed applications together with an up-to-date
curriculum vitae, copies of certificates and testimonials, email and telephone
contacts together with names, telephone and email contacts of three (3)
referees who must be familiar with the candidates previous work
experience.
Applicants must indicate the Job code
and title on the top left corner of the envelope.
Applications and supporting documents shall be:
i) Hand delivered to the IEBC CEO/CS,
6th Floor, Anniversary Towers, University Way, Nairobi:
and/or
and/or
ii) Send via Post Office to:
Independent Electoral Boundaries
Commission (IEBC),
P O Box 45371-00100,
P O Box 45371-00100,
Nairobi, Kenya.
Applications must reach IEBC by 15th February 2016
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