NGO Jobs in Nairobi, Kenya – FAO

Food and Agriculture Organization of the United Nations

Vacancy Announcement No: FAO/02/2016

Position Title: Senior Operations Assistant

Grade Level: SC7

Contract Type: Service Contract

Duty Station: Nairobi, Kenya

Organizational Unit: FAO Somalia

Duration: 3 months with possibility of extension

Eligible Candidates: Kenyan Nationals Only

Anticipated start date: Immediately 

General description of tasks and objectives to be achieved:Under the overall supervision of the Officer in Charge for Somalia and the Agriculture Sector Coordinator and under the general supervision of the relevant technical divisions in FAO and the direct supervision of the Operations Officer, the Senior Operations Assistant will be responsible for the following tasks:

• Prepare RBB for the agriculture specific projects;
• Prepare financial balances from mapped transactions in the system to allow planning;
• Lead in preparation of all commitments in coordination with the units and subsequently follow up with the budget team to ensure the commitments are reflected in the system;
• Follow up on clearance of pending commitments and general clean up of the commitment tracker to facilitate closure of the project;
• Prepare analysis and financial summary that assist the Operations Officer in budget revision;
• Contribute to the preparation of project work plans, expenditure and allocation to Agriculture specific projects;
• Coordinate sector operational activities e.g. payments, travel, procurement plans, HR processes etc;
• Supervise all agriculture related procurement processes and close follow up of issuance of PO/FPO, delivery, payment and subsequent closure of the same;
• Critically analyze and review complex payments to ensure that they are in line with the POs and contracts;
• Ensure the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors, and by liaising with the Support Units;
• Train and guide new Operations Assistants in the sector;
• As the senior most Operations Assistant, act as the Operations Officer when necessary;
• Perform other related duties as required..

Minimum Requirements

Education:

• Secondary school education certificate;
• A bachelors degree is desirable

Work Experience:

• At least five years professional experience;
• Training in Project Management is desirable;

Technical Competencies

• At least five years professional experience;
• Training in Project Management is desirable;
• Previous work experience in the UN and NGO environment will be considered an advantage;
• Experience in planning and organizing of operational support / activities within a unit / department;
• Good communication and writing skills;
• Ability to work effectively with people of different national and cultural backgrounds;
• Good Knowledge of computers especially Microsoft office package;

Languages: Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.

IT Skills:

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

Office Management Skills:

• Systematic, well-structured and efficient approach to work assignments. 
• Analytical ability, accuracy and consistency. 
• Exercise diligence and care in dealing with records and expenditures.

Interpersonal Communications and Teamwork Skills:

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
• Tact and courtesy.
• Ability to establish and maintain effective working relationships with people of different national and cultural background.

How to Apply: 

Interested applicants are required to submit (1) a covering letter, (2) detailed Curriculum Vitae and (3) Personal Profile form (PPF) from FAO iRecruitment. 

To create the PPF, please follow the instructions available at:http://www.fao.org/employment/irecruitment-access/en/ 

In order for your application to be properly evaluated, please ensure that all sections of the on-line profile are completed.

Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Senior Operations Assistant FAO/02/2016” in the subject heading. 

Vacancy Announcement No: FAO/03/2016

Position Title: Marketing and Value Chain Officer

Grade Level: SC10

Contract Type: Service Contract

Duty Station: Nairobi

Organizational Unit: FAO Somalia

Duration: 3 months with possibility of extension

Eligible Candidates: Kenya nationals only

Anticipated start date: Immediately

General description of tasks and objectives to be achieved:Under the overall supervision of the FAO-R, the direct supervision of the Agriculture Sector Coordinator and under the general supervision of the relevant technical divisions and units in FAO, the Theme Leader -  Markets will:
 

Lead and manage the Market Development Component within the Agriculture sector including but not limited to:

• Support the strategic development and design of the Unit,
• Prepare concept notes and proposals,
• Provide leadership in the implementation of market information system in Somalia
• Advise on agriculture market development related issues and potentials in Somalia
• Assist in mobilizing resources
• Ensure effective day to day Project / program Cycle Management and support the expansion of the Rural Commercialization Model, including those of partners’
• Strengthen market linkages (local and international) through concerted value chain analysis of producer and marketing organizations; assess capacity building needs and facilitate in building capacity of public private partners including stakeholders from partner organizations.
• Participate in and oversee the preparation and production of training materials and training of farmer organizations in post-harvest losses, value addition, value chain management and marketing skills,
• Participate in the development of an M&E framework and tools to ensure the measurement at output, outcome and impact indicators related to market dimensions. Collate and analyse lessons learnt from all projects/programme and timely prepare and submit quality progress reports.
• Assist in developing work plans and providing guidance to the implementation of the marketing project components;
• Partner closely with WFP in the successful implementation and expansion of the Somalia Rural Commercialization model in selected regions of Somalia;
• Support government institutional capacity building and provide technical and facilitation support to policy formulation and strategies for promotion of agriculture markets in Somalia;
• Any other business as determined by the Head of Office / Sector Coordinator;

Education: Master’s degree in Agribusiness, Agronomy or any other related field. 

Work Experience:

• At least 7 years of experience in rural commercialization, private sector and market development.
• Hands on experience working with farmer organizations and market linkages

Technical Competencies

• Ability to work effectively with people of different national and cultural backgrounds, good knowledge of computers especially Microsoft office package and data analysis software.
• Excellent communication and writing skills and ability to work independently as well as a team.
• Hands on experience working with farmer organizations and market linkages

Languages: Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.

IT Skills:

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

Office Management Skills:

• Systematic, well-structured and efficient approach to work assignments. 
• Analytical ability, accuracy and consistency. 
• Exercise diligence and care in dealing with records and expenditures.

Interpersonal Communications and Teamwork Skills:

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
• Tact and courtesy. 
• Ability to establish and maintain effective working relationships with people of different national and cultural background.  

How to Apply: 

Interested applicants are required to submit (1) a covering letter, (2) detailed Curriculum Vitae and (3) Personal Profile form (PPF) from FAO iRecruitment. 

To create the PPF, please follow the instructions available at:http://www.fao.org/employment/irecruitment-access/en/ 

In order for your application to be properly evaluated, please ensure that all sections of the on-line profile are completed.

Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Marketing and Value Chain Officer FAO/03/ 2016 in the subject heading. 

Vacancy Announcement No: FAO/04/016

Position Title: Agriculture Inputs Officer

Grade Level: SC9
 

Contract Type: Service Contract

Duty Station: Nairobi, Kenya

Organizational Unit: FAO Somalia

Duration: 3 months with possibility of extension 

Eligible Candidates: Kenyan nationals only

Anticipated start date: Immediately

General description of tasks and objectives to be achieved
 

Under the overall supervision of the FAO Representative in Somalia and the Agriculture Sector Coordinator and the direct supervision of the Agriculture Emergency Programme Coordinator, the Emergency Agriculture Inputs Manager will be responsible for the following tasks:

• Lead the agricultural inputs team under various agriculture projects;
• Coordinate the work of the input distribution team (implementation, monitoring and reporting);
• Lead in the selection process of implementing partners through various tendering process including document preparation, technical and commercial evaluation processes;
• Participate in the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints;
• Support in the design of the agricultural package to be distributed to targeted each seasons and to each different livelihood zones;
• Lead and coordinate the market survey and set voucher prices for each cropping season;
• Initiate and support in the procurement process of agricultural inputs and other supporting goods/ services;
• Lead in the LOA/ Contract preparation and the awarding of the Service Providers;
• Coordinate the season based post distribution review process including facilitating field data collection and preparation of the analysis report;
• Coordinate the season based Crop Yield Assessment including facilitating the field data collection and preparation of the analysis report;
• Track record of achievements made by purchase orders, delivery orders  and letters of agreements against work plan;
• Provide regular updates/reports on project implementation to by the Organization/donors in close collaboration with the information and monitoring officers;
• Clear implementation reports submitted by Service Providers
• Contribute to the preparation and/or assessment of new project proposals;
• Reporting any challenges or constraints in a timely manner and ensure timely and effective response.

Minimum Requirements

Education: University degree in Agriculture, Economics, Project Management or Sciences.

Work Experience:

• At least five years professional experience in project implementation particularly in agricultural projects.
• Previous experience working with Somalia/Somali people is desirable;

Technical Competencies

• At least five years professional experience in project implementation particularly in agricultural projects. Previous experience working with Somalia/Somali people is desirable.
• Training in Project Management is desirable;
• Previous work experience in the UN and NGO environment will be considered an advantage;
• Experience in planning and organizing of operational support/activities within a unit/department;
• Good communication and writing skills;
• Ability to work effectively with people of different national and cultural backgrounds;
• Good Knowledge of computers especially Microsoft office package;

Languages: Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.

IT Skills:

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

Office Management Skills:

• Systematic, well-structured and efficient approach to work assignments. 
• Analytical ability, accuracy and consistency. 
• Exercise diligence and care in dealing with records and expenditures.

Interpersonal Communications and Teamwork Skills:

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
• Tact and courtesy. 
• Ability to establish and maintain effective working relationships with people of different national and cultural background.  

How to Apply: 

Interested applicants are required to submit (1) a covering letter, (2) detailed Curriculum Vitae and (3) Personal Profile form (PPF) from FAO iRecruitment. 

To create the PPF, please follow the instructions available at:http://www.fao.org/employment/irecruitment-access/en/ 

In order for your application to be properly evaluated, please ensure that all sections of the on-line profile are completed.

Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Agriculture Inputs Officer FAO/04/2016” in the subject heading. 

Vacancy Announcement No: FAO/01/2016

Position Title: Administrative Assistant

Grade Level: SC6
 

Contract Type: Service Contract

Duty Station: Hargeisa
 

Organizational Unit: FAO Somalia    
 

Duration: 3 months with possibility of extension 

Eligible Candidates: Somali nationals only

Anticipated start date: Immediately 

General description of tasks and objectives to be achieved:Under the overall supervision of the FAO Somalia Representative, and Operations; under the general supervision of the relevant head  divisions in FAO and the direct supervision of the  Field office Manager, the Administrative Assistant will be responsible for the following tasks:;

• Play an operational and office assistance role to FAO programmes and projects and performs a variety of administrative functions of the office.
• Carry out administrative duties, including assisting in travel arrangements, organizing meetings and events held in the country;  providing Logistical and Procurement clerical support as required;
• Maintain a filing system of technical and administrative documents and correspondence. Assist in maintaining local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Management of contracts in COIN (County Office Information Network) and HRMS (Human resources Management System). Monitoring and tracking of all transactions related to positions, recruitment, HR data, earnings/deductions, retroactivity, recoveries, adjustments and separations;
• Organize to obtain work permits, visas, VAT exemptions, PRO-1B, UNLPs, IDs, security cards, business cards, and other pertinent documentation;
• Management of recruitment processes including job descriptions and classification, vacancy announcement, initial screening of candidates, establishing interview panels, reviewing recommendations on recruitment. Oversight of recruitment under FAO Somalia projects;
• Act as Secretary to the Staff Selection Committee Panel, draft, review and certification of submissions to the O.I.C. or his delegated;
• Maintain Personnel files and HR documentation ensuring that all personnel information is on file (signed contracts, staff and dependent(s) data, PHF (Personal History Form) and copy of diplomas, UN security-related training requirements are met, medical clearance, etc.);
• Compile, manage and maintain the annual leave planner and quarterly update;
• Assisting in the processing of consultancy contracts.
• Management of recruitment processes including job descriptions and classification, vacancy announcement, initial screening of candidates, establishing interview panels, reviewing recommendations on recruitment. Oversight of recruitment under FAO Somalia projects;
• Any other assigned duties as required.

Minimum Requirements

Education:

Knowledge and Skills:

• Diploma level education, including or supplemented by courses in general administration / travel operations or related training.
• Good knowledge of travel operations procedures, initiative, good judgment and ability to organize office work and prepare correspondence on own initiative.

Work Experience:

• Minimum of three years professional and relevant experience implementing livestock emergency interventions;

Technical Competencies

• Strong management and supervision skills
• Knowledge in Administrattion, HR and Logistics.
• Ability to work effectively with people of different national and cultural backgrounds, good knowledge of computers especially Microsoft office package and data analysis software.
• Excellent communication and writing skills and ability to work independently as well as a team.

Languages:

• Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.

IT Skills:

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

Office Management Skills:

• Systematic, well-structured and efficient approach to work assignments. 
• Analytical ability, accuracy and consistency. 
• Exercise diligence and care in dealing with records and expenditures.

Interpersonal Communications and Teamwork Skills:

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
• Tact and courtesy. 
• Ability to establish and maintain effective working relationships with people of different national and cultural background.  

How to Apply: 

Interested applicants are required to submit (1) a covering letter, (2) detailed Curriculum Vitae and (3) Personal Profile form (PPF) from FAO iRecruitment. 

To create the PPF, please follow the instructions available at:http://www.fao.org/employment/irecruitment-access/en/ 

In order for your application to be properly evaluated, please ensure that all sections of the on-line profile are completed.

Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Administrative Assistant FAO/01/ 2016 in the subject heading.  

Deadline for Application: 15 February 2016    

Applications received after the closing date and applications without all the specified / required documents will not be given consideration. 

Only short listed candidates will be contacted. 

Female applicants are encouraged to apply.

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