Joram Kamau Tuskys Foundation (JKFT)
is a Public Charitable Trust whose mandate is to Empower Communities for
transformed lives.
The foundation has the following
position to fill:
Administrative Assistant
Reporting to: Finance
and Administration Manager
Job Description
- Managing the organization’s front office
including responding to all official enquiries, making formal appointment
and coordinating managers diary;
- Maintaining an efficient office filing system
and management of general office correspondences
- Maintaining General office (cleanliness, ample
working environment, ensuring availability of utilities/office
supplies)
- Handling of office Petty Cash, receipting,
banking and maintenance of cash and banking record
- Taking minutes during meetings
- Organizing office logistics (Flight booking,
Meeting Venue booking and company fleet of vehicles.
- Supervising the drivers and office
assistants.
- Perform any other Duty as assigned by
management.
Qualifications, Skills &
Experience:
- At least a Diploma in Business management,
Administration or a related field and with five (5) years’ of experience
in a non-profit organization.
- Knowledge of Public Relations / customer
service good practice
- Good written and oral communication in
English
- Excellent computer skills (word, Outlook,
Excel, Power Point, internet)
Human Resources Manager
Reports to: Chief Executive Officer
Position Summary: The human resource manager is in charge of the
overall administration, coordination and evaluation of the human resource
function.
Essential Responsibilities:
- Develops and directs various human resources
plans and procedures for the foundation.
- Recommends and implements human resource
guidelines and processes; formulates and sustains handbook on policies and
procedures; performs welfares administration to include claims resolution,
change reporting, approving invoices for payment, annual re-evaluation of
policies for cost-effectiveness, information activities program and cash
flow.
- Plans put in order and control all activities
of his/her department. Participates in developing department goals,
objectives and systems.
- Implements and annually updates compensation
documentation; rewrites job descriptions as needed; analyzes compensation,
monitors the performance evaluation program and revises as necessary and
conducts annual salary surveys. Maintains employee enrollment in benefit
plans and assists with or runs payroll as assigned
- Assesses organizational legal obligations for
equal opportunity and other guidelines.
- Conducts recruitment, undertake new-employee
orientations; team bulding monitors career-pathing program, outplacement
counseling, employee relations counseling, and exit interviewing; writes
and places advertisements for the foundation.
- Establishes and maintains human resource
department records and reports and reviews them for completeness and
accuracy.
- Participates in administrative staff meetings
and attends other meetings, such as seminars. Maintains company
organization charts and employee directory.
- Evaluates reports, decisions and results of
the HR department in relation to established goals. Recommends new
approaches, policies and procedures to effect continual improvements in
efficiency of department and services performed.
Education and Experience
- At least a Bachelor’s degree in Human Resource
Management and least five (5) years’ in human resource experience in a
non-profit organization will be needed.
- A Master’s Degree in Human Resource Management
is preferred.
- Must be a member of Institute of Human
Resource Management
- The ideal candidate must be computer literate
Programs Manager
Reports to: Chief Executive Officer (C.E.O)
Position Summary: The Programs Manager for the foundation is
responsible for the development, design, implementation, review, analysis, management,
supervision and evaluation of all the organization’s programs in accordance
with the standards set out by the foundation.
As a member of the senior management
team, the programs Manager will take part in strategic planning and budgeting
initiatives in addition to problem solving.
He/she works within the guidelines, policies, vision and mission of the organization and will be accountable and responsible for specific projects as assigned.
The Manager represents the JKTF
Foundation in the community and establishes and maintains effective
relationships with area nonprofit organizations, donors, businesses,
organizations and individuals.
Some of the diverse responsibilities
include the development of grant and scholarship application standards, assisting
the C.E.O with other JKT Foundation initiatives and assisting with
philanthropic activities; such as, special events.
Responsibilities:
Development and Implementation of
Programs
- Design and ensure that all the programs are
aligned with the mission and strategies of the Foundation and government
and that all the needed standards are developed and implemented
appropriately.
- Carry out planning of activities related to
grant making, plus setting programs development strategies, work plans,
budgets. He/she ensures adherence to grant agreement, p0licies and
procedures
- Pursue high impact and proactive grant-making
opportunities. He/she should read review, analyze grant proposals,
scholarships and prepare grant criteria, award letters, declination letters,
and reporting tools for each grant to be approved by the Grant Committee,
the Board of Trustees and to be signed by the C.E.O.
Monitoring, Evaluation Learning and
Reporting (MERL)
- Monitor and Evaluate effectiveness of grant
making, programs implementation, quality and adherence towards work plans,
budgets, and any other contract/ agreement.
- Facilitate the achievement of program targets
and objectives and lead efforts to design effective MERL systems.
- Guarantee timely and quality formal and
informal reporting on all aspects of the program that includes feedback
loops with team members, grantees and other relevant partners.
- Ensure that the foundation’s monitoring staff
lead the process of converting monitoring information to useable forms for
program staff to act on it and make management decisions.
- Ensure that M&E staffs focus on assisting
programs to generate practical information that can be used for ongoing
program decision-making while also capturing results at the impact level.
Coordination
- Coordinate the staff under his/her supervision
and offer technical support to program staff members and plan for
technical support needed by the grantees
- Promotes networking and collaboration,
participate in proposal writing and fundraise for the foundation.
Job Specifications:
- At least a Master’s degree in community
development or any other same level degree with relevant experience in
Programs management.
- Must have worked in a grant making
institution.
- Must have served as a Program Manager in the
following areas: Education and employability, Entrepreneurship programmes,
Sports, Music and Creative arts, Environmental Conservation
- Must be a holder of a Diploma in Project
management
- Over Eight (8) years’ experience as a program
manager in a foundation/ in the non-profit sector and knowledge of the
best practices and policies for grant making.
- Must have hands on experience on fundraising/
proposal writing and able to network and collaborate with like-minded
partners.
- Knowledge of policy development, grant
processing, management, financial management, organizational and human
resources management is necessary.
- Should have knowledge of the history and
cultural background of the local communities,
- Plus the building of trust and strategic
alliances across diverse differences.
- Must have strong interpersonal skills and the
ability to collaborate and work effectively with others of different views
and individual strengths.
- Computer literacy is essential.
If you meet the above requirements,
kindly submit your detailed CV and cover letter including the expected
remuneration, indicating daytime telephone numbers, address and the names of
three referees to: jkfoundation@tuskys.com
Application should reach us by: 3rd March, 2016.
