NGO Jobs in Kenya – IRC

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NGO Jobs in Kenya – IRC

International Rescue Committee (IRC)

Supply Chain Assistant - Warehouse & Assets - Kakuma
Sector: Supply Chain  

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time
Job Purpose / Objective: Reporting to the Supply Chain Officer you are required to provide all necessary Supply chain supports to the field project activities in Kakuma field office and proceed with maximum efficiency while adhering to IRC’s Supply chain procedures.

Overall Responsibilities: The Supply Chain Assistant will work under the supervision of the Supply Chain Officer and should be a strong team member who can assist in the continued development of the Chain team and contribute to the further effective running of IRC activities in Kakuma.  

He/She will be based in Kakuma with frequent visits to the field especially Kakuma Refugees Camp where IRC has a large operational base and will be responsible for the effective management of the  warehouse staff, Supply chain clerks  in Kakuma. 

The Supply Chain Assistant is a key position within Supply Chain and carries responsibility for the integrity of the IRC's Supply Chain system. 

Supply Chain Assistant must be able to rapidly respond to the programs and operations needs, whilst ensuring best practices and maintaining audit-compliant records. Specific responsibilities include:-

Administrative Roles:
  • Manage all staff employed in the warehouse and asset section supporting operations for Kakuma Program by assigning of duties through Delegation, monitoring the performance and regularly evaluating staff directly supervised by him /her.
  • Responsible, in conjunction with the supply chain Officer  for planning, organizing and developing the long term strategy and approach of IRC Logistics
  • Ensure there is an adequate and neatly organized filling system for waybills, inventory records and other logistical records.
Supply Chain Activities:
  •  To ensure all Supply Chain activities are carried out to a satisfactory standard.
  • To ensure that the necessary supply chain and organization is effected for all projects.
  • Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the program
  • To assess potential projects as requested by supply chain manager.
  • To familiarize yourself with the IRC supply chain Manual and comply with the policies outlined in the IRC supply chain Manual.
  • To complete required reports and submit a monthly supply chain reports to supply chain manager.
  • Ensure that all the ware houses are well maintained.
  • Ensure that updating stock records is done on a daily basis both on the prolongs and stock cards
  • Ensure that all stores procedures are followed by all staff.
  • Ensure that there is Controlled access to all IRC stores and ensure that stores premises are secure
  • Ensure that the filing system for stores is well maintained.
  • Ensure that an efficient storage and inventory system is maintained.
  • Review monthly stock reports.
  • Ensure that an update office, residence, and stores inventory is done on a monthly basis.
  • Ensure that all supply chain Policies and Procedures are followed and adhered to in all transactions.
  • Carry out periodic trainings reviews with all supply chain staff
Assets and Equipment management:
  • Ensure that an update asset register is maintained on a monthly basis.
  • Ensure that an updated assets inventory sheets and Prologs are well maintained
  • Ensure that all IRC assets and equipment are well maintained
  • Ensure that all assets that allocated to individuals are signed off equipment issue form
  • Ensure that all IRC premises are well maintained
  • Ensure that the movement of IRC assets is tracked and the necessary documentation is done when an asset changes its status.
  • Ensure that an up to date filing system for all assets maintained.
  • Review all monthly asset reports.
  • Recommend assets for disposal and ensure that the necessary paper work is prepared.
Safety and Security:

To ensure that staff operate in a safe and secure working environment.
  • To ensure that all new staff within the warehouse and asset are briefed on warehouse safety & security procedures.
  • To ensure that the IRC premises are secure at all times and a list of designated key holders is maintained and reviewed.
  • To ensure that there is a Fire Safety Plan in place and that quarterly fire drills are carried out.
  • To ensure that there are fully stocked First Aid Kits available in all IRC Vehicles, Offices, Warehouses and Guesthouses, at all times.
  • To ensure regular security check with the field sites or as requested by supply chain manager.
  • To attend meetings when requested by the supply chain Officer.
  • To maintain confidentiality.
  • To continually strive to improve working methods, practices and working relationships within IRC.
  • To promote an atmosphere of co-operation and team spirit among IRC staff.
  • To carry out all duties responsibly and act in a professional manner at all times.
Procurement reports:

In the absence of the procurement officer you are required to submit:
  • Monthly & weekly Procurement report
  • Monthly & weekly PR tracking and performance card
  • Commitments report to Finance
  • Any other procurement reports required by supply chain manager or direct Supervisor.
  • Warehouse Monthly report
  • Inventory Report
  • Any other Warehouse reports required by supply chain manager or direct supervisor
  • Assets inventory report
  • Assets Monthly Report
  • Disposal plans
  • Any other Assets reports required by supply chain manager or direct supervisor
  • Diploma in  Logistics or supply chain management or any  another  relevant field
  • Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
  • Management ability to lead, motivate and develop staff;
  • Positive attitude with good sense of humor;
  • Committed team player;
  • Ability to live and work in a fairly isolated area and in conditions of limited comfort;
  • Basic computer skills (Word, Excel);
  • At least TWO year's experience working as a logistician;
  • The following experience will all be advantageous: previous NGO work, work in Africa, experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
Kenyan nationals are encouraged to apply.  International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector. 

How to Apply

CLICK HERE to apply online

Livelihoods & ERD Coordinator (Nairobi Based)
Sector: Livelihoods 

Location: Somalia

Employee Type: Regular 

Employee Category: Full Time

Scope of work:
 The Livelihoods & ERD (Economic Recovery and Development) Coordinator will be responsible for the provision of coordination and support as well as strategic planning and technical guidance on activities within the area of Livelihoods and Food security.

He/She will play a leading role in designing and formulating appropriate project proposals and assistance activities to be incorporated into the relevant country programs of IRC. 

Moreover, he/she will support the Country Program Team in the planning, design, implementation, supervision, and potential expansion/development and administration of technical Livelihoods and ERD interventions.

He/She will work under the direct  supervision of the Deputy Director for Programs while maintaining technical relationships with  the regional Technical  Advisor, Grants and Fund raising Coordinator, Finance Controller and coordinate his/her activities with relevant technical sector coordinators in the country.

the Position is based in Nairobi with 50% travel to Somalia

Specific responsibilities:

The post holder will carry out the following duties and responsibilities:

Strategic direction of the livelihood program
  • In consultation with the Deputy Country Director-Programs, lead the strategic direction of the livelihoods and ERD programs. This involves an analysis of external and internal context and the development of detailed livelihood sector strategic plans.
  • Contribute actively to the development, revision, monitoring and implementation of the IRC Somalia Country Strategy and the development of related country sector strategies and emergency preparedness Plans.
  • Ensure that all work follows the IRC Global Strategy Framework, the IRC Somalia Strategic Plan and IRC global policies and procedures, donor contract and agreement obligations.
  • Ensure that all livelihood projects are aligned to the sector strategy and country strategy and develop monitoring, quality and impact indicators to monitor the achievement of IRC strategic plan and sector strategy
  • Maintain an overview, monitoring and analysis of the external and internal parameters of the humanitarian and development context and use own skills and experience in providing proactive scenario development.
  • Contribute to updates of the IRC Somalia Safety and Security Management as appropriate.
Representation, Coordination and Advocacy
  • Enhance coordination and advocacy with other stakeholders so as to avoid any overlaps and duplication of projects with other actors.
  • Attend monthly and quarterly coordination meetings  in Somalia/Nairobi and share minutes of meetings with the DDP and other concerned staff;
  • Generate livelihoods and ERD related  data to be used by the Country Senior Management, food security cluster,  and other relevant staff to influence donor policies with the purpose of generating more funding;
  • Improve collaboration and cooperation with other partners and donors featured in the engagement of more partners and donors and the achievement of more harmonization;
  • Ensure that all IRC livelihoods and ERD projects are in line with the contextual dynamics and priorities agreed among stakeholders in Somalia.
  • Built good relationships with authorities, partners, international and national organizations, authorities in the region and the country
  • Represent IRC in external coordination meetings with UN/ NGOs, donors, partners and government in Nairobi.
Program Development and Planning
  • Lead the development and expansion of the IRC livelihoods and ERD sector throughout Somalia. This involves conducting periodic quality assessment and research, development of quality concept notes and proposals and development of new projects and initiatives
  • Conduct periodic desk reviews on the available livelihoods and ERD literature and compile the reports and publications on the same. 
Program implementation and monitoring (M&E)
  • Lead the process of development of M&E systems and impact assessment for the livelihoods and ERD sector in IRC Somalia. This includes the development of livelihoods and ERD Sector M&E tools developed in line with the IRC’s Comprehensive Measurement and Effectives Tool (COMTET) guidelines, Somalia country strategy and livelihoods and ERD sector strategy; development of specific M&E system for each livelihood s and ERD grant; submission of periodic donor reports; and establishment of baseline data collection system through surveys and other relevant mechanisms; and documentation and sharing of case studies within the organization.
  • Ensure effective and high quality reporting, monitoring and evaluation systems for both internal and external use capturing best practice to support program decision-making.
  • Maintained regular communications on program work to the Deputy of Director-Program.
Technical support (Livelihoods and ERD)
  • Ensure the technical aspects of the programming are implemented using best available practices.
  • Provide and document quality technical advice to all livelihood program staff to ensure that quality control measures are fully understood by program teams. This will involve regular visits to the program areas and providing feedback
  • Develop program quality indicators based on the livelihood strategic plan and monitor program quality in consultation with the staff, communities and local authorities.
  • Ensure all livelihoods & ERD project are in line with the internationally accepted standards.
Financial management
  • Lead the development of realistic budgets for the livelihoods and ERD program both in the short-term and the long-term and identify the areas which require fundraising.
  • Review sector budgets and expenditures and advice the projects coordinator and DPP accordingly.
Staff management and development
  • Conduct capacity/training needs assessment and identity areas for further capacity development in line with the sector strategic plan.
  • Actively engage in national program staff capacity building in key aspects of program cycle management including program design, implementation and monitoring.
  • Ensure gender mainstreaming and conflict sensitive programming within the livelihoods program and promote the monitoring of interventions addressing gender and conflict issues. In particular to promote the full and equal participation of women in all aspects of the work and to ensure that IRC’s program is an opportunity for peace making, rather than community division.
  • Ensure effective frequent communication and feedback with the field.
  • Develop the capacity of the livelihood staff in line with identified gaps and strategic areas.
Program quality and impact evaluation
  • Take an active and hands on role in assessing impact and changing trends, advising on appropriate interventions and implementation where necessary and regularly review these against forecasts and action plans to enable integrated planning
  • Responsible for developing clear exit strategies from the current emergency programme ensuring that it links into recovery and longer-term Livelihoods programming.
  • Learn the new impact evaluation methodologies and consider the application of these methodologies in livelihoods and ERD programs and projects.
Minimum Requirements
  • Master’s Degree in Agriculture, food security, international development, disaster risk management or related field.
  • A of Minimum 5 years’ experience working within international development, including direct experience managing a national Livelihoods program in fragile and post conflict environments in a developing country.
  • Demonstrated ability in managing projects, including project design, proposal development, budget preparation, expenditure tracking, monitoring and evaluation, reporting, etc.
  • At least 2 years’ experience working with disaster risk reduction, climate change adaption and resilience building programs and/or projects. Experience in community managed/based disaster risk reduction, and pastoral field school approach is an asset.
  • Demonstrated experience exploring, managing and strengthening partnerships.
  • Excellent analytical and organizational skills – innovative thinker.
  • Experience developing and leading trainings, workshops, evaluations, etc.
  • Ability to create a team environment and coordinate with other departments. And the ability to manage time, prioritize tasks, respond quickly to requests.
  • Excellent communication (English), inter-personal and problem solving skills. And a working understanding of Somali would be an asset.
  • Excellent computer skills.
 International Allowances are not available for this position

How to Apply

 to apply online 

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer. 

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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