African Virtual University (AVU)
Vacancy: Administrative Intern
Educational Technology and Learning Resources (ET&LR) Unit
1.0. Introduction
The African Virtual University (AVU) is a Pan African Intergovernmental Organization established by charter with the mandate of significantly increasing access to quality higher education and training through the innovative use of information communication technologies.
The AVU has its headquarters in
Nairobi, Kenya and a Regional office in Dakar Senegal with Host-Country
Agreements and Diplomatic Status with the two governments.
AVU is currently engaged in a Multinational Project II, funded by the African Development Bank (AfDB) and implemented in 21 African countries with 27 participating institutions.
AVU is currently engaged in a Multinational Project II, funded by the African Development Bank (AfDB) and implemented in 21 African countries with 27 participating institutions.
Background to ET&LR: The Educational Technology & Learning Resources
(ET&LR) unit at AVU coordinates the various Open Distance and eLearning
activities of the Multinational Project Phase II.
The ET&LR unit is currently
looking for one administrative intern to assist in the unit’s administrative
processes.
This position is also intended to
help African youth gain practical experience to help transition to the
workplace.
2.0. Scope of Work
The ET&LR Administrative Intern
will help AVU staff perform the following functions:
- Assist in preparing documents for payment of
services related to the unit;
- Assist in updating the payment tracking sheet
on a day to day basis;
- Assist in filing administrative documents
handled by the unit;
- Schedule unit meetings including recording of
meeting’s proceedings
- Assist in the preparation of any
administrative documentation needed;
- Assist in formatting and copying digital
files;
- Make logistical arrangements for any events
organized by the unit;
- Perform other duties that may from time to
time be assigned by the supervisor.
3.0. Qualifications
- Studies related to Administration or Education
(preference will be given to candidates with completed or almost completed
Bachelor degrees);
- Fluent in English (preference will be given to
candidates who can also speak French or Portuguese);
- Skills in the use of Microsoft Office or
Google Drive authoring tools;
- Keen on and pays attention to detail;
- Strong writing, editing and proofreading
skills;
- Ability to learn quickly and work well within
a team;
- Excellent organizational skills and ability to
determine priorities and meet multiple deadlines;
- Flexibility and a can-do approach to tasks and
the ability to adapt to a changing and challenging environment
4.0. Modalities of Work: The ET&LR Administrative Intern is expected to
work during office hours from Monday to Friday 09:00 am to 05:30pm.
5.0 Duration: The position for the intern is for a nominal period of three with a possibility of extension for an additional 3 months.
5.0 Duration: The position for the intern is for a nominal period of three with a possibility of extension for an additional 3 months.
6.0 Reporting: The ET&LR Administrative Intern will report to
and be supervised by the Manager of ET&LR and will work closely with the
ET&LR Programs Officer.
The African Virtual University (AVU) is an equal opportunity employer.
The African Virtual University (AVU) is an equal opportunity employer.
The successful candidate will be
appointed for an initial period of 3 months.
Application must include an
application letter and detailed curriculum vitae with a telephone number and
email address; and names with contact addresses of three professional
references.
Applications should be sent to
job@avu.org and must have Administrative Intern as the email subject
The successful candidate will be
based at the AVU Headquarters in Nairobi, Kenya.
The closing date for this application
is 7th February 2016 at 18:00 East African Time (UTC/GMT + 3)
Note: ONLY shortlisted candidates
will be contacted.
Website: www.avu.org
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