The Kenya AIDS NGOs Consortium
(KANCO) is a regional membership network of NGOs, CBOs, and FBOs, Private
Sector actors, Research and Learning Institutions as well as associate
membership that includes individuals and International Non Governmental Organization
partners, involved in, or that have interest in HIV, AIDS, TB and other public
health care concerns.
Established in 1990, KANCO
has a membership of over 1200 with partners in Burundi, Seychelles, Mauritius,
Uganda, Ethiopia, Tanzania and Zanzibar.
KANCO is also a partner with
different regional and global advocacy networks such ACTION and RESULT.
Further to this, in 2009, KANCO was
accredited as the linking organization of the International HIV/AIDS Alliance
(IHAA), a global network that supports communities around the world to reduce
the spread of HIV and meet the challenges of AIDS and related health
issues.
KANCO is seeking to employ suitable
persons in the following position:-
Job Title: Human Resource and Administration Officer
Position Reports to: Director
Finance and Administration
Position Supervises: HR Assistant, Procurement officer, Receptionist,
Office Assistant, Drivers
Job Summary: The job holder will provide support, administer,
implement and evaluate policies, systems, controls and services relating to all
aspects of human resource management, including recruitment, classification,
pay and benefits, training and development, as well as performance review and
assessment.
He/she will also ensure that
administration of the office is conducted with due regard to Kenyan law and
regulations and KANCO policies.
Administration includes such areas
as: procurement and material management (purchasing, travel, courier, printing,
delivery and local transportation) and facilities management.
Duties and Responsibilities
The job holder’s duties and
responsibilities are outlined as follows:
- Coordinating KANCO staffing plans including
monitoring deployment of staff and work allocation to ensure that KANCO’s
human capital resources are efficiently utilized to serve clients and that
all employees have an equal opportunity for development and progression;
- Coordinating and participating in the
recruitment and selection processes and counselling managers on candidate
selection;
- Ensuring that hiring and other HR practices
are always in accordance with Kenyan labor law and KANCO policies;
- Maintaining work processes by updating job
requirements and job descriptions for all positions. This includes
preparing employees for their jobs by establishing and conducting
induction and training programs;
- Supervising staff payroll activities and
ensuring that pays are accurate and delivered on time, by reviewing and
processing the monthly payroll;
- Conducting periodic pay surveys; scheduling
and conducting job evaluations; preparing pay budgets; monitoring and
scheduling individual pay actions; recommending, planning, and
implementing pay structure revisions;
- Coordinating the annual staff performance
assessment exercises including the mid-year reviews by planning and
monitoring appraisal of employee work results. This extends to training
managers to coach and discipline employees and scheduling performance
management meetings with employees;
- Consolidating staff individual learning needs
into a recommended staff development plan for the office, and subsequent
coordination of its implementation;
- Maintaining employee benefits programs and
informing employees of benefits by studying and assessing benefit needs
and trends; recommending benefit programs to management; directing the
processing of benefit claims;
- Maintaining, preparing, updating, and
recommending human resource policies and procedures;
- Keeping management informed and up to date by
providing HR advice regarding industry standards, trends and best
practices related to non-profit personnel management;
- Supporting the implementation of general
office administration at KANCO by managing office space, maintaining
service contracts, managing office equipment and monitoring administrative
costs;
- Supporting the implementation of office
administrative procedures and policies at KANCO including policies on
communication, office security, travel, office cleanliness and health and
safety;
- Providing daily supervision and mentorship to
staff under direct supervision;
- Convening meetings of HR Committee as the
Secretary of the committee, writing minutes of the committee and following
up actions plan which are outcomes of these meetings;
- Implementing safety measures at KANCO
including annual fire drills, safety compliance programs, first aid
activities etc, in compliance to OSHA and KANCO policies;
- Organizing and setting up staff functions such
as staff meeting, staff award ceremonies, and team building and other
staff welfare activities;
- Ensuring that all administrative systems and
processes are highly reliable finely tuned and well delivered through
continuous evaluation of the processes and functions with an aim towards
pro-active improvement of the administrative functions;
- Negotiating and drafting related consultancy
and services contracts, managing relevant vendor relationships and
liaising with the office premises management;
- Any other duties as may be assigned by
supervisor.
Job Specifications
The job holder must possess:
- At Bachelor’s degree in social sciences, human
resource management or business administration; A Masters degree in the
relevant field will be an added advantage;
- A postgraduate qualification in human resource
management from a reputable institution;
- Be a current member of a HR professional body;
- Be proficient in computer knowledge with
experience in Microsoft Office (Word, Excel, and PowerPoint);
- Minimum 5 years relevant experience in an NGO
setup;
- Strong negotiation and leadership abilities;
- Experience in HRMIS ;
- Sound knowledge of the Kenyan labour laws and
current Employment Act.;
- Ability to supervise organization security and
administrative functions;
- Be a team player with strong employee
relations abilities;
- Must demonstrate the following competencies:
1.
Analytical skills
2.
Interpersonal skills
3.
Organization skills
4.
Planning skills
5.
Team playing skills
6.
Communication skills
7.
Operational skills
8.
Report Writing Skills
9.
Initiative, diligence and attention
to detail
Application Deadline: 26th February, 2016
Qualified individuals are encouraged to apply.
Please submit a cover letter and a
résumé indicating your current and expected remuneration.
Title your application on the email
subject as; Human Resource and Administration Officer.
Applications to be sent to the Human
Resource Office ONLY via email: jobs@kanco.org.
Do not attach certificates and testimonials at this point, and do not submit your application more than once for the same position.
Only shortlisted persons will be contacted