International Rescue Committee (IRC)
Finance Manager - Nairobi
Sector: Finance
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
The Finance Manager -
responsibilities include internal control, field office monitoring & control,
reconciliation and verification of payment, staff training & capacity
building functions.
Key Responsibilities
1. Sub - Grant Management
1. Sub - Grant Management
- Reconcile sub-grant financial reports
- Review sub-grant financial reports from field
office and provide feedback as necessary
- Prepare sub-grant reconciliations for Program
and Finance review and sign off
- Review sub grantee cash requests
- Manage and track, with IRC field finance
staff, all sub-grant budgets and obligations
- Inform the Sub grant finance controller of major
budget fluctuations, significant overspending or under spending
- Liaise with IRC Field Finance Staff to ensure
completeness, correctness and accuracy of sub-grantee financial reports
- Liaise with local CBOs and INGOs
- Liaise with IRC Financial Controller and IRC
Headquarters in regards to any sub-grant reconciliation or payment request
as necessary
- Conduct pre-award assessments of new sub
grantees
- Responsible for conducting financial and
general compliance monitoring visits for sub grantees
- Prepare monitoring reports and compliance work
plans after each monitoring visit.
- Coordinate, prepare for and conduct financial
and compliance trainings and follow-up training for IRC field finance
staff and sub-grantees
- Work with Senior Sub grant Officer to ensure
that all logistical arrangements for CBO/NGO training workshops are made
and confirmed in a timely manner
- Liaise with the partnership manager in
identifying gaps for capacity building of the partners
- Follow up on pre-assessment reviews to
determine capacity needs of sub-grantees and oversee sub-grant reporting
and undertake verification of reported expenditure
- Review the Cash request of sub grants and
ensure timely transfer of funds and review of sub-grant advanced amounts
versus expenditures reported
2. Budgets development, Operating
budget update and, Donor Reports
- Working with program staff to prepare grant
budgets to support new proposals or realignments to ensure adequate
coverage of country operating costs and NY direct and indirect costs.
- Assisting in the development and preparation
of cost allocation processes for overarching costs that comply with donor
regulations on allowable costs.
- Operating budget - Working on the formulation
of annual operating budgets, operating budget reforecast. Review operating
budgets of the allocated filed sites.
- Update quarterly CO operating budget and
advise the outcome to the finance controller
- Attend assigned Grant Opening and Closing
Meetings for all Field Office
- Preparation of donor financial reports as per
the donor agreements & contracts and ensuring donor regulations are
adhered to for all aspects of the operations
- Active participation in Nairobi BvAs review
meeting and providing feedback on all finance related action points and
Closely monitor all grants to ensure that no grants are overspent or under
spent through checking of over/under expenditure on the Budget vs. Actuals
prepared by the Finance Officer
- Review of actual vs. budget results to ensure
maximum utilization of budgeted amounts and to provide recommendations for
realignments as required.
- Ensure that BvAs are provided to relevant
parties on time and accurately by the 15th of every month. Supervisor the
senior finance office budget & compliance for timely submission
- Be a focal person for assigned grant reporting
and budget development.
- Submit accurate and timely donors report to
relevant staffs
3. Training & Staff Management
- Develops and implements a training program for
the country’s international and national finance staff to ensure staff
development and minimize IRC’s exposure when staff are absent or depart.
- Maintains current job descriptions for all
positions within the finance group.
- Ensures comprehensive and constructive
performance reviews are completed on a timely basis and facilitates
discussion of performance and career options with all country finance
staff.
- Oversees training and technical support to
country program, logistics and administrative staff for skills improvement
in the areas of accounting, reporting and internal control.
4. Field office monitoring &
reporting
- Prepare a standard field visit schedule and
conduct field visit
- Prepare field monitoring report and update
finance controller the visit
- Asses field office internal control system and
advise FC if any gap
5. Document Management
- Review internal system of record retention to
ensure compliance with IRC policy
- Ensure maintenance of uniform standards for
documentation; including forms, support documents etc. for partners file
- Ensure sufficient procedures for retention of
documents; proper and systematic filing for ease of access;
- Control access to financial records to
authorized staff only.
Key Result Areas: Strengthen and maintain the integrity of finance
systems, ensuring smooth financial operations for supporting program work,
updating and generating timely financial information to the management, donors,
partners and other organizational levels.
Required Qualifications:
- A Bachelors degree in Accounting, Business
Administration, Commerce or Finance with a recognized professional
certificate in accounting such as CPA, or ACCA.
- A Masters degree with a Finance concentration
will be an added advantage
- Not less than 3 years at a senior level within
the Finance Department of an international organization. Experience in the
humanitarian sector will be an added advantage
- Current or previous experience within IRC in a
similar role will also be an added advantage
- Extensive experience in working with
computerized accounting systems, standard spreadsheet and database
programs.
Required Experience & Competencies:
- Good written and verbal skills in the English
language.
- Must be comfortable in being a proactive
member of the top-management team. Must seek to identify and communicate
potential problems and propose solutions to the level of management
appropriate to effect solutions.
- Must be able to function effectively in a
loosely structured, but complex work environment and to set appropriate
priorities and deal effectively with numerous simultaneous requirements
- Ability to carry out responsibilities independently
with minimal technical support from within the program organization.
- Must be a patient and good communicator who
can function in an organizational environment involving a diversity of
cultures, languages, and personal interests and agendas.
- Good at role of facilitator and team player in
solving problems.
- Committed to staff training and development
How to Apply
CLICK
HERE to apply online
Kenyan nationals are encouraged to apply.
Kenyan nationals are encouraged to apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please
take note that International Rescue Committee (IRC) does not ask for any fees
in connection with its recruitment processes. In the event that you receive any
request for payment of any sort, please get in touch with us on Tel:
+(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
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