Job Vacancy: Project Finance and Administration Officer
The Project Finance and
Administration Officer has the responsibility of providing timely and efficient
accounting and financial support to the deputy Country Director – South Sudan
and Head of Finance and is the point person for communication on project accounting
matters.
Responsibilities
- General financial management of the activities
for all projects
- Track project budget(s) and expenditures, and
alert the Programme Coordinator, the local Project & Training
Coordinator of significant actual and potential over and under
expenditures.
- Control petty cash and project office expenses
for all projects
- Approve routine expenditures such as local
transport, fuel, small repairs, and in the field per diems for staff
- Control operating costs and reduce them when
prudent to do so.
- Assure that vouchers and vehicle log books are
completed correctly by involved project staff, and that all expenditures
are backed up by proper receipts
- Assure that Financial Policies are followed,
as per the several donors and company’s financial regulations
- Assure that applicable procurement rules are
followed
- Pay all bills and local taxes according to
local rules and regulations
- Receive and manage petty cash (including
withdrawals from bank) and administrate against proper exchange rates
- Reconcile expenses and petty cash with monthly
bank statements and report to HQ
- Setup/ rearrange a double-entry project
accounting system (Quickbooks)
- Assist the company’s deputy Country Director –
South Sudan and Project coordinator with the fund raising process as
needed (ie preparing budgets for fundraising purposes).
- Submit regular monthly finance reports to the
company’s deputy Country Director- South Sudan, Head of Finance and
Project coordinator(s)
- Prepare and submit hard copy monthly financial
reports, (original) documents, invoices, timesheets to the finance
department of the company
- Prepare documents for the annual or project
audit and liaise with the auditors
- Be responsible for all administration related
duties such as archiving, maintaining the fixed assets register, ad hoc
reporting
- Assistance with general Human resource management
such as recruitment, performance appraisal etc.
- Assistance with general office management of
Nairobi office
Requirements
- Degree in business or accounting or equivalent
qualification in relevant subject with proven finance and accounting
skills.
- Knowledge of and fluency with a double-entry
and accrual method of accounting
- Knowledge and experience working on ‘Western’
funded projects is an asset
- A minimum of 3 years of successful experience
as project administrator in development cooperation or in an international
organisation
- Experience with donor funded projects and
multiple exchange rates
- Experience producing financial statements and
working with external auditors required
- Excellent Excel skills and knowledge of other
accountancy systems
- Strong other computer skills, including Word,
pastel and internet applications
- Strong communication and reporting skills in
English
- A good team player
- Attention to detail and accuracy
- Dynamic and pro-active
How to Apply
Kindly forward your CV and cover
letter to jobs@cloversmtc.com on or before 24 February 2015
Only shortlisted candidates will be
contacted
