Career Opportunity in Uchumi
Supermarkets Limited
In keeping with our current business needs, the Office of the Chief Executive Officer has a vacancy for the position of Executive Personal Assistant reporting to the Chief Executive Officer.
Applications are hereby required from suitably qualified candidates to fill the above vacant position
Job Purpose: This is a key role which provides effective and
efficient support to the Chief Executive Officer and the Senior Management team
through management of information and documentation flow, organization
of/preparation for meetings and follow-up on actions required and
deadlines/commitments made. In keeping with our current business needs, the Office of the Chief Executive Officer has a vacancy for the position of Executive Personal Assistant reporting to the Chief Executive Officer.
Applications are hereby required from suitably qualified candidates to fill the above vacant position
The Executive Assistant ensures full
confidentiality in all aspects of assignment.
Key Responsibilities
Key Responsibilities
- Efficient and discreet management of the Chief
Executive Officer’s schedule, administration of meetings, appointments and
briefings.
- Organization of regular and ad-hoc meetings;
preparation of meeting minutes/summaries of actions to be taken;
- Coordination of/preparation of relevant
documentation/background notes for meetings organized
- Tracking of progress on agreed issues;
follow-up with focal points on deadlines, commitments made, actions taken
and coordination of submission of Senior Management’s reports in
preparation for relevant meetings
- Screening of incoming communications, filter
outgoing correspondence for the Chief Executive Officer’s signature,
clearance and further action by other staff; wherever needed. Adherence to
appropriate protocol and correspondence guidelines when communicating with
business partners and all stakeholders.
- Administration of travel for CEO as required,
including itinerary, hotel reservations, preparation of travel authorizations,
processing requests for visas, and other documents, etc.
- Maintenance of the filing/archiving system
ensuring safekeeping of confidential materials.
- Coordination of the information flow and
dissemination of interoffice communication to staff as required.
- Draft routine correspondence and interoffice
memos, general briefing notes, documents, reports when required.
- Attend any internal meetings as requested and
take minutes
- Responsible for welcoming all visitors for the
CEO’s office and being helpful to them at all times
- Ensures that all follow-on phone calls,
correspondence and paperwork, is completed in a correct, organized and
thorough manner
Person Specification
- Advanced post secondary professional
qualification in Secretarial studies.
- At least five (5) years of progressively
responsible secretarial, administrative or operational professional
experience preferably at a similar level
- Fluency in both oral and written English and
Kiswahili is required
- Proficient in the use of office equipment and
Microsoft Office applications as well as web based management systems.
Proficiency in Microsoft PowerPoint and Excel is a must.
- Strong ability to establish priorities, work
within tight timelines and multi-task
- Able to work under minimal supervision with
high level of resilience
- Individual with integrity, good team player
with strong interpersonal skills demonstrated by the ability to work in a
multicultural, multiethnic environment with sensitivity and respect for
diversity
- Ability to perform a broad range of activities
pertaining to the job, including data/ schedule management, maintenance of
protocol, information flow.
- Ability to handle information and documents
with confidentiality
- Consistently approaches work with energy and a
positive, constructive attitude
- Ability to remain calm and in control under
pressure
- Ability to demonstrates openness to change and ability to manage complexities
If you can clearly demonstrate your
ability to deliver the role requirements, please submit your application and
detailed CV indicating your current and expected remuneration three (3)
referees, two of which should be former supervisors/employers
How to Apply
Kindly forward your application to Recruitment@Uchumi.com indicating the position of interest as the subject.
How to Apply
Kindly forward your application to Recruitment@Uchumi.com indicating the position of interest as the subject.
