Our
client is a leading global provider of elevators, escalators and related
services.
They
manufacture, install, service and modernize elevators, escalators and moving
walks for almost every type of building requirements worldwide.
They
are looking to recruit an Executive
Assistant to the
General Manager.
The
incumbent will be required to provide professional secretarial and
administrative support to the General Manager and manage day to day
administrative functions.
He/she
will also be expected to work closely with the Sales Engineer and Finance and
Administration Manager.
Key Responsibilities
Key Responsibilities
- Organize
and maintain the GM’s diary and make appointments.
- Arrange
for flawless local and international travel, accommodation and visa
arrangements as well as prepare weekly and monthly travel reports.
- Develop
and maintain a contact database for clients, vendors, key stakeholders,
regulators, etc. and ensure that this is updated on a regular basis.
- Ensure
all documents from GM’s office are professionally styled and presented in
accordance with corporate standards.
- Verify
all departmental /GM bills and expense claims and forward to finance for
payment.
- Track
imports and thus liaise with clearing agents, exporters, banks and other
involved parties.
- Liaise
with main contractors and customers.
- Assist
in human resource administration by managing the staff records filing
system.
- Ensure
that all physical and electronic records including company documents are
safely kept and a record of the same retained at all times.
- Arrange
and coordinate corporate and staff events including conferences.
- Manage
support staff and administrative corporate services providers
- Produce
and distribute documents, briefing papers, corporate reports, minutes and
presentations as and when needed.
Qualifications and Competencies
- Degree
in Business Administration or related field.
- Minimum
five (5) years of practical experience in a similar position; preferably
in an engineering environment.
- Conversant
with long term construction projects processes
- High
level computer proficiency. Excel proficiency is key.
- Excellent
speaking and writing skills in English and Swahili.
- Strong
analysis skills, including recognizing and solving problems, without
active supervision.
- Excellent
organizational skills and confidentiality.
- Strong
interpersonal skills and positive attitude.
- Ability
to work in a team and under pressure.
How to Apply:
Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Thursday 11th February 2016 to:
Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email:
recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Only short listed candidates will be contacted.
Please
note that we do not charge fees for receiving or processing job
applications.
