Position: Accountant
Deadline To Apply: 2nd
March 2016
Start Date: As soon as possible
Location: Nairobi
Eligibility: Position open to Kenyan Locals Only
In close partnership with decision
makers -- the policymakers, practitioners, investors, and donors working with
the poor around the world -- IPA designs and evaluates potential solutions to
poverty problems using randomized evaluations, the most rigorous evaluation
method available.
We also mobilize and support these
decision makers to use these solutions to build better programs and policies at
scale.
About the Position: The
Accountant, under the general supervision of the Senior (Snr) Accountant and
within the limits of Innovations for Poverty Action-Kenya policies and
procedures, facilitates Finance Department activities and functions within
IPAK.
Some of the general duties and
responsibilities of the Accountant are as listed below.
Duties and Responsibilities:
Finance - Operations
- Review and post entries into the IPAK
Financial Management system ABILA SAGE, within 2 days of entry.
- Review Payment requests/LPOs for compliance
with IPAK policies and procedures as per assigned review thresholds.
- Ensure all payments are paid within the
prescribed Finance lead time of 7 days.
1.
Manage the accounts payable balances
and ensure no invoices go unpaid beyond indicated credit period.
- Ensure all Imprests request are processed
within 2 working days and Imprest liquidations within 1 day on receipt of
submission.
- Ensure bank reconciliations are finalized by
10th Working day of subsequent month.
- Manage and administer the M-PESA platform.
- Treasury;
1.
Manage the Petty Cash account as per
Finance Manual guidelines.
2.
Ensure Payments are released within
sufficient bank liquidity levels and alert the senior accountant when levels
drop.
- Administer PM on any Finance related issues;
creation and deactivation of project, GL Codes, etc.
- Review all re-classifications Journals prior
to posting into SAGE to include shared Costs.
- Payroll
1.
Assist HR in the preparation of
monthly payroll and subsequent release by 27th of each month.
2.
Assist senior accountant by ensuring
Payroll Journal is posted/re-charged by the 7th working day of subsequent
month.
3.
Track and expense Staff Gratuity on a
monthly basis.
4.
Medical recharge Journal is
posted/recharged by the 15th Working day of subsequent month.
5.
Ensure all statutory staff
withholdings are duly remitted to the relevant authorities including NSSF,
NHIF, PAYE and HELB as per fiscal dates, to include Ex-pat PAYE. Ensure P9s are
distributed to all staff in the subsequent year of Fiscal period by the last
working day of February.
- General Journal Analysis and reconciliation;
Assist the Senior accountant in preparation of the Monthly Financial
report through reconciling assigned balance sheet accounts, extracting
monthly schedules and providing exception/action notes to the balances for
submission to HOF and CD by the 25th working day of each subsequent month.
Finance – Grant Management
- Participation in the creation of detailed
proposal budgets in coordination with relevant stakeholders.
- Participate in monthly budget monitoring; by
responding to any data queries raised by budget holders and/or extraction
of documents.
- Ensure all project/grant recharges are
posted/re-classed as advised within specified time period.
- Participate in Country Annual planning (CAP);
through contributing to the formulation of the subsequent year’s budgets
and loading the same onto SAGE.
Any other duty as maybe assigned.
Required Qualifications and
Experience:
- Under Graduate Degree in either Accounting,
Finance.
- CPA Part II qualification or ACCA equivalent.
- Knowledge of IFRS, IPSAS and general
requirements of Fund accounting.
- Ability to conduct General ledger analysis and
reconciliation.
- Experience in Grant/budget management; budget
creation, budget reporting (BvA processing) and donor reporting.
- Working knowledge of USAID/USG rules and
regulations will be an added advantage; OMB, CFR, FAR, AIDAR plus Local
statutory requirements; Payroll, Audit.
- 4-5 years’ experience in a busy accounting
office, preferably from an NGO perspective.
- Supervision skills.
- Ability to participate in both Donor and
Corporate Audits.
- Experience in implementing and maintaining an
effective control environment.
- Experience in working with an ERP system;
ABILA/SAGE plus working knowledge of MS Office spreadsheets will be an
added advantage.
How to Apply:
Please send a cover letter and
detailed CV, 3 references, daytime phone number(s), and email address.
Your CV should include your scores or
grades and other measures of academic achievement, and details about any
relevant work experience.
Applications must be submitted ONLY by email to jobs-kenya@poverty-action.org, please ensure that the subject line reads: “Accountant”.
Only short-listed candidates will be
contacted by email for an interview.
Applicants are encouraged to apply
early, as applications will be reviewed on a ROLLING BASIS.
Disclaimer: The above statements are intended to describe the
general nature and level of the work being performed by the Accountant. The
statements are not intended to be an exhaustive list of all possible duties,
tasks, and responsibilities. Management reserves the right to amend and change
responsibilities to meet organizational needs as necessary. Please note that
IPA will never request any form of payment from an applicant. Applicants are
encouraged to confirm the information listed above with IPA prior to releasing
any extensive personal information to the organization. Please direct questions
to jobs-kenya@poverty-action.org.
