Vacancy Notice No.: IVN/EVN/KEN/NBI/16/001
Title of Post: Assistant Supply Officer (On
Replacement Capacity)
Grade: NOA
Post Number: 10005205
Location: Branch
Office Nairobi
Closing Date: 28
January 2016
Organizational Context (role of the position within the team, describing
its leadership role, it’s external/internal work relationships or contacts, the
contextual environment in which it operates and the scope of supervision
received, and where applicable, exercise by the incumbent)
The Assistant Supply Officer manages
and supports all activities pertaining to the supply chain function including
planning, sourcing, transport, shipping, customs clearance and warehousing
management in the operation.
The incumbent is normally supervised
by the (Senior) Supply Officer who provides regular coaching and guidance. S/he
will also refer to UNHCR manuals and relevant policy papers.
The incumbent is required to have
basic conceptual knowledge of the profession, by dynamic and able to take on
higher responsibility progressively. The incumbent does not normally have
direct supervisory role over other staff.
The incumbent maintains regular
contact on a working level on routine issues with other UNHCR offices, UN
agencies, NGOs, government partners and commercial contractors in the area to
facilitate the operation.
The incumbent directly supervises
general service staff in the office, and reports to the (Associate) Supply
Officer.
The duty of the incumbent is to
support and monitor the management of material resources within the
geographical area covered by the office while exercising efficiency in the use
of those resources.
Contacts are predominantly with other
UN agencies, Implementing partners and Government Departments on relevant
subject matters at the working level.
Accountability (key results that will be achieved)
- UNHCR delivers timely and quality goods and
services to persons of concern in compliance with supply chain rules and
procedures. .
- The local supply chain function is optimised
and aligned with the operations' evolving needs and management systems,
and has an infrastructure that is robust and flexible enough to
accommodate operational requirements.
- Supply activities are supported by effective
partners.
Responsibility (process and functions undertaken to achieve
results)
Strategy
- Prepare plans for delivery of relief items
according to operational needs.
- Apply UNHCR's procurement strategy when
planning for purchase of important commodities and services.
Operational Support
- Identify partners for supply chain projects
based on objectives, priorities, strengths and resources of the
implementing partner and/or contractor, according to criteria consistent
with UNHCR rules and regulations.
- Ensure timely customs clearance of
consignments and manage storage of goods according to "best
practices" and UNHCR rules and regulations.
- Maintain an efficient system for the release,
distribution and redeployment of goods.
- Coordinate transportation and distribution of
relief items.
- Maintain accurate and comprehensive records on
logistical activities and provide timely reports and updates both
periodically and on request.
- Coordinate activities of implementing partners
and/or contractors performing supply related activities, and ensure that
they understand and adhere to relevant UNHCR rules and procedures.
- Through regular physical verification of PPE
establish their status.
- Propose old and obsolete PPE for disposal and
plan for arrival of replacement items.
Infrastructure Support
- Evaluate purchase requisitions to ensure that
specifications, delivery dates and all other requirements are in order.
- Draft and dispatch quotation requests and/or
tenders, assist in the evaluation of offers and draft bid-tabulations, and
prepare proposals for award of contracts to the Committee on Contracts.
- Prepare Purchase Orders and send
confirmations, requests for inspection and other correspondence.
- Monitor the manufacture/transport of ordered
goods to ensure timely delivery.
- Analyse matters relating to procurement
activities, and deliver information on all procurement activities within
area of responsibility. Provide guidance and advice on UNHCR procurement
policies and procedures to support and assist requesting sections.
- Implement effective asset and fleet management
that regularly monitors the asset/fleet pool, saves cost and safeguards
the investment of the organisation including receipt, inspection,
registration & marking of new Property, Plant and Equipment (PPE), and
organisation of the physical verification of PPE.
- Ensure that PPE agreements are properly issued
and signed. Ensure proper preparation of disposal forms and cases for the
Asset Management Board. Organize the disposal of PPE according to Asset
Management Board decisions.
- Provides asset management reports, customised
reports, and gathers information on all assets and provides in-depth
reports periodically and when requested.
- Analyse the quality of commodities and
services delivered in relation to the needs of the location and
established quality standards. Establish a local quality assurance
process.
Business Support
- Adapt local supply chain structures to be
consistent with the operational needs.
- Ensure effective information flow in the
supply chain and adapt local process to the prevailing environment.
- Monitor the quality and accuracy of supply
chain related data in relevant business systems.
- Compile and analyse statistical information,
identify trends and developments in supply chain related matters that will
assist in decision making.
- Disseminate, promote commitment to and monitor
compliance with UNHCR's global policies, standards and guidance on supply
chain management.
- Any other responsibility deemed necessary or
as delegated by the Head of Supply Management Service in order to meet the
level of service requires by the organisation.
Authority (decisions made in executing responsibilities and
to achieve results)
- Identify, assess and select vendors based on
their capability for delivering commodities and services. Maintain vendor
and item master databases.
- Allocate resources to meet demand and support
the on-going operation in compliance with the resources allocation
framework.
- Determine shipment methods, routes and delivery
schedules to meet demand in the most timely and cost-effective manner.
Essential Minimum
Qualifications and Experience
- University Degree in Business Administration,
Engineering, Logistics, Mathematics or related field.
- Minimum 2 years of relevant professional
experience.
- Knowledge of computer applications from MS
Office (Word, Excel, PowerPoint)
- Fluency in English with working knowledge of
another relevant UN language.
Desirable Qualifications &
Competencies
- Completion of UNHCR Supply Chain Learning Programme
and other UN supply related training.
- Knowledge and experience of PeopleSoft/MSRP
Supply Applications.
- Completion of Fritz Institute Certificate in
Humanitarian Logistics (CHL).
Competencies:-
Values
- Integrity
- Professionalism
- Respect for Diversity
Core Competencies
- Accountability
- Team Work & Collaboration
- Communication
- Commitment to Continuous Learning
- Client & Results Orientation
- Organizational Awareness
Candidates may also be tested on
relevant managerial and cross function competencies. Examples are listed
below:-
Managerial Competencies
- Empowering & Building Trust
- Managing Performance
- Judgement & Decision Making
- Strategic Planning & Vision
- Leadership
- Managing Resources Cross - Functional
Competencies
Cross – Functional Competencies
- Analytical Thinking
- Innovation & Creativity
- Technological Awareness
- Negotiation & Conflict Resolution
- Planning & Organizing
- Policy Research & Development
- Political Awareness
- Stakeholder Management
- Change Capability & Adaptability
Submission of Applications
This vacancy is open for qualified Kenyans ONLY.
Female candidates are encouraged to
apply.
Important: Staff members who wish to be considered for this position should send their application letter to: The Human Resources Section, Nairobi and attach Personal History Form (P.11). Please quote Reference IVN/EVN/KEN/NBI/16/001. Late applications will not be considered.
Please remember to submit photocopy/scanned copies of all supporting documents. Documents submitted shall not be returned to the applicants. Due to the volume of applications only short listed candidates will be invited for interview.
External Candidates
Candidates should also complete a
Personal History form (P.11) available on the following link - http://www.unon.org/docs/P11.docand attach it
to their application for the position.
Applications should be sent to postal
address, P.O. Box 43801, 00100
or hand delivered to UNHCR Branch
Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please
quote Reference: IVN/EVN/KEN/NBI/16/001
Candidates should also submit copies of academic
Certificates from the relevant
institutions.
Refugees – who cares? We Do.
Vacancy Notice No.: IVN/EVN/KEN/DDB/16/007
Title of Post: Driver / Interpreter
Grade: G3
Post Number: 10014700
Date of Issue: 15 January 2016
Location: Sub Office Dadaab
Closing Date: 28 January 2016
Organizational Context (role of the position within the team, describing
its leadership role, it’s external / internal work relationships or contacts,
the contextual environment in which it operates and the scope of supervision
received, and where applicable, exercise by the incumbent)
The Drive / Interpreter position in
the Office normally falls under direct supervision of the Administrative
Officer/Associate.
The incumbent is responsible for up
keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance
and specifications established by the organisation.
S/he is required to follow strict
instructions and security guidance provided by the supervisor.
While basic function of a
Driver/Interpreter is to drive the official vehicles of UNHCR, s/he may is
required to act as interpreter on a regular, daily basis.
The incumbent has regular contacts
with staff within UNHCR office and with service providers outside UNHCR
involving a limited exchange of information.
Accountability (key results that will be achieved)
- Assigned UNHCR vehicles are properly
maintained and equipped as per technical guidance and specifications
established by the Organisation.
- Local traffic rules and regulations are
strictly observed.
- Instructions and security guidance provided by
the supervisor and security focal point are strictly followed by the
Driver and the passengers during the journey.
Responsibility (process and functions undertaken to achieve
results)
- Drive UNHCR vehicles for the transport of
authorized passengers and delivery and collection of mail, documents,
UNHCR pouch and other items.
- Meet official personnel at the airport and
facilitate immigration and customs formalities as required.
- Perform day-to-day maintenance of the assigned
vehicles; check oil, water, battery, brakes, tires, etc. and ensure that
the assigned UNHCR vehicles are road worthy and maintained up to the
established security standards.
- Perform minor repairs and arrange for other
repairs and ensure that the vehicle is kept clean.
- Ensure that the steps required by rules and
regulations are taken in case of involvement in accident.
- Log official trips, daily mileage, gas
consumption, oil changes, greasing, etc.
- Act as interpreter.
- Perform other related duties as required.
Authority (decisions made in executing responsibilities and
to achieve results)
- Drive the vehicle only when his/her safety or
security is not at risk.
- Ask the passenger about the destination of the
journey and route.
- Decline to drive passengers not authorized to
be in a UNHCR vehicle.
Essential Minimum Qualifications and
Experience
- Completion of Secondary Education or equivalent
technical or commercial school.
- Minimum 3 years of previous job experience
relevant to the function.
- Driving licence, knowledge of driving rules
and regulations and skills in minor vehicle repair.
- Language interpretation still utilizing a full
range of basic vocabulary and clear pronunciation in both languages.
- Good knowledge of English and local language.
(In offices where the working
language is not English, excellent knowledge of working language of duty
station and working knowledge of English.)
Desirable Qualifications & Competencies
- Mechanical skills.
Competencies:-
Values
- Integrity
- Professionalism
- Respect For Diversity Core Competencies
Core Competencies
- Accountability
- Team Work & Collaboration
- Communication
- Commitment to Continuous Learning
- Client & Results Orientation
- Organizational Awareness
Relevant Cross Function Competencies
As Selected By The Position Manager Will Apply.
Cross – Functional Competencies
- Analytical Thinking
- Innovation & Creativity
- Technological Awareness
- Negotiation & Conflict Resolution
- Planning & Organizing
- Policy Research & Development
- Political Awareness
- Stakeholder Management
- Change Capability & Adaptability
Submission of Applications
This vacancy is open for qualified Kenyans ONLY. Female candidates are encouraged to apply.
Important
Staff members who wish to be
considered for this position should send their application letter to: The Human
Resources Section, Nairobi and attach Personal History Form (P.11). Please
quote Reference IVN/EVN/KEN/DDB/16/007. Late applications will not be
considered.
Please remember to submit photocopy/scanned copies of all supporting documents. Documents submitted shall not be returned to the applicants. Due to the volume of applications only short listed candidates will be invited for interview. A test may also be administered.
External Candidates
Candidates should also complete a
Personal History form (P.11) available on the following link - http://www.unon.org/docs/P11.docand
attach it to their application for the position.
Applications should be sent to postal
address, P.O. Box 43801, 00100 or hand delivered to UNHCR Branch Office for
Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please quote
Reference: IVN/EVN/KEN/DDB/16/007.
Candidates should also submit copies of academic Certificates from the relevant institutions.
Refugees – who cares? We Do.
Vacancy Notice No.: IVN/EVN/KEN/NBI/16/002
Title of Post: Driver
Grade: G2
Post Number: 10014313
Date of Issue: 15
January 2016
Location: Branch
Office Nairobi
Closing Date: 28 January 2016
Organizational Context (role of the position within the team, describing
its leadership role, it’s external / internal work relationships or contacts,
the contextual environment in which it operates and the scope of supervision
received, and where applicable, exercise by the incumbent)
The Driver position in the Office
normally falls under direct supervision of the Administrative Officer /
Associate.
The incumbent is responsible for up
keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance
and specifications established by the organisation.
He/She is required to follow strict
instructions and security guidance provided by the supervisor.
While basic function of a Driver is
to drive the official vehicles of UNHCR, he/she may be called upon to perform
minor maintenance and repair of UNHCR vehicles.
The incumbent has regular contacts
with staff within UNHCR office and with service providers outside UNHCR
involving a limited exchange of information.
Accountability (key results that will be achieved)
- Assigned UNHCR vehicles are properly
maintained and equipped as per technical guidance and specifications
established by the Organisation.
- Local traffic rules and regulations are
strictly observed.
- Instructions and security guidance provided by
the supervisor and security focal point are strictly followed by the
Driver and the passengers during the journey.
Responsibility (process and functions undertaken to achieve
results)
- Drive UNHCR vehicles for the transport of
authorized passengers and delivery and collection of mail, documents,
UNHCR pouch and other items.
- Meet official personnel at the airport and
facilitate immigration and customs formalities as required.
- Perform day-to-day maintenance of the assigned
vehicles; check oil, water, battery, brakes, tires, etc. and ensure that
the assigned UNHCR vehicles are road worthy and maintained up to the
established security standards.
- Perform minor repairs and arrange for other
repairs and ensure that the vehicle is kept clean.
- Ensure that the steps required by rules and
regulations are taken in case of involvement in accident.
- Log official trips, daily mileage, gas
consumption, oil changes, greasing, etc.
- Perform other related duties as required.
Authority (decisions made in executing responsibilities and
to achieve results)
- Drive the vehicle only when his/her safety or
security is not at risk.
- Ask the passenger about the destination of the
journey and route.
- Decline to drive passengers not authorized to
be in a UNHCR vehicle.
Essential Minimum Qualifications and
Experience
- Completion of Primary Education or equivalent
technical or commercial school.
- Minimum 2 years of previous job experience relevant
to the function.
- Driving licence, knowledge of driving rules
and regulations and skills in minor vehicle repair.
- Good knowledge of English and local language.
(In offices where the working
language is not English, excellent knowledge of working language of duty
station and working knowledge of English.)
Desirable Qualifications & Competencies
- Mechanical skills
Competencies:-
Values
- Integrity
- Professionalism
- Respect For Diversity Core Competencies
Core Competencies
- Accountability
- Team Work & Collaboration
- Communication
- Commitment to Continuous Learning
- Client & Results Orientation
- Organizational Awareness
Relevant Cross Function Competencies
As Selected By The Position Manager Will Apply.
Cross – Functional Competencies
- Analytical Thinking
- Innovation & Creativity
- Technological Awareness
- Negotiation & Conflict Resolution
- Planning & Organizing
- Policy Research & Development
- Political Awareness
- Stakeholder Management
- Change Capability & Adaptability
Submission of Applications
This vacancy is open for qualified
Kenyans ONLY. Female candidates are encouraged to apply.
Important
Staff members who wish to be
considered for this position should send their application letter to: The Human
Resources Section, Nairobi and attach Personal History Form (P.11).
Please quote Reference
IVN/EVN/KEN/NBI/16/002. Late applications will not be considered.
Please remember to submit photocopy / scanned copies of all supporting documents. Documents submitted shall not be returned to the applicants. Due to the volume of applications only short listed candidates will be invited for interview. A test may also be administered.
External Candidates
Candidates should also complete a
Personal History form (P.11) available on the following link - http://www.unon.org/docs/P11.docand
attach it to their application for the position.
Applications should be sent to postal
address, P.O. Box 43801, 00100
or hand delivered to UNHCR Branch
Office for Kenya, Lynwood House, Waiyaki Way (opposite Lions Place). Please
quote Reference: IVN/EVN/KEN/NBI/16/002.
Candidates should also submit copies of academic Certificates from the relevant institutions.
Refugees – who cares? We Do.
