International Organization for
Migration
I. Position Information
I. Position Information
SVN No: SVN/IOMSO/038/2015
Position Title: Programme Intern
Position Grade: Internship Contract
Duration of Contract: Three months with possibility of extension
Organizational unit: Department
of Operations and Emergencies Programme Migration Crisis and Recovery Return
and Reintegration, Recovery
Position rated: No
Subject to rotation: No
Reporting directly to: Programme Manager
Overall Supervision by: Programme Manager
Managerial Responsibility None
Directly Reporting Staff: 0
II. Organizational Context and Scope
II. Organizational Context and Scope
International Organization for
Migration (IOM) has been implementing reintegration programs with the objective
of achieving durable solutions and deliverance of basic services.
The program has contributed
significantly in increasing household food security level through short-term
income generating activities such as cash for work and vocational skill
training projects
With improvement of general security situation in Somalia and food security level, The Programme is shifting its focus toward durable solutions from life-saving and humanitarian assistance and also covers return & reintegration of IDPs, returnees and refugees.
With improvement of general security situation in Somalia and food security level, The Programme is shifting its focus toward durable solutions from life-saving and humanitarian assistance and also covers return & reintegration of IDPs, returnees and refugees.
The Programme will be assisting in
returns, reintegration and resilience including the following;
Emergency operations dealing with influx of migrants as a result of disasters or forced returns
1) Returning refugees from neighboring countries and transit area communities,
Emergency operations dealing with influx of migrants as a result of disasters or forced returns
1) Returning refugees from neighboring countries and transit area communities,
2) IDPs who are returning to villages
of origin and reintegrating into host communities,
3) Drought affected pastoral and
agro-pastoral communities,
4) Migrants returning from abroad
and
5) capacity building of the
government on service delivery and DRR.
III. Responsibilities and
Accountabilities
Under the direct supervision of Project Manager for MCROPS, the incumbent is responsible for performing administration and programme support duties including project tracking, document management, procurement and logistic support for Nairobi and field based offices.
Under the direct supervision of Project Manager for MCROPS, the incumbent is responsible for performing administration and programme support duties including project tracking, document management, procurement and logistic support for Nairobi and field based offices.
All these activities will serve to
support the effective field implementation of the Project.
In particular, he/she will perform
the following duties.
- Assists in maintaining project administration
systems as established by the Project Manager, including document filing,
photo management, and financial tracking.
- Assist in managing partners’ grants in
coordination with field staff and follow-up on instalments, reports, and
project progress as necessary.
- In coordination with field staff as well as
Programme Manager, draft press briefing notes, call for proposals, and
partner agreement, donor reports, and other information materials.
- Support field-based staff with
admin/finance/logistical follow-up as necessary.
- Arrange departmental meetings and take minutes
in meetings and provide relevant documentation for the meetings.
- Prepare Travel Authorizations (TA) and follow
up requests for security clearance for the Staff and external consultants
as required.
- Follow up and/or prepares Payment Requests and
Purchase requisition forms (PRFs) for authorization and coordinate/follow
up with COS and finance.
- Assists and supports on logistics and
administrative planning of meetings, field trips and trainings in Nairobi
and field level as necessary where applicable.
- Attend cluster meetings, workshops that
relevant to the Unit and provide feedback to the Programme Manager
- Perform any other related task as may be
assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
- takes responsibility and manages constructive
criticism;
- works effectively with all clients and
stakeholders;
- promotes continuous learning; communicates
clearly;
- takes initiative and drives high levels of
performance management;
- plans work, anticipates risks, and sets goals
within area of responsibility;
- displays mastery of subject matter;
- contributes to a collegial team
environment;
- creates a respectful office environment free
of harassment and retaliation, and promotes the prevention of sexual
exploitation and abuse (PSEA),
- incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation;
- displays awareness of relevant technological
solutions;
Technical
- Delivers on set objectives in hardship
situations;
- effectively coordinates actions with other implementing
partners;
- works effectively with local authorities,
stakeholders, beneficiaries, and the broader community to advance country
office or regional objectives.
V. Education and Experience
- Degree in Business Administration, social
sciences or related fields ;
- A minimum of 2 years of experience in the
field of humanitarian work;
- Experience working in project; working through
local NGO or International Organization.
- Solid computer skills, including proficiency
in MS Office package (Word, Excel, Power Point), internet and Email;
- Fluency (written and spoken) in English is
required;
- Knowledge of Somalia and prior work in the
Horn of Africa region will be considered as an advantage.
VI. Languages Required
- English - Fluent in speaking and writing
Advantageous
- Experience in project development
How to Apply:
Method of Application: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) with three professional referees and their contacts (both email and telephone) to:
Method of Application: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) with three professional referees and their contacts (both email and telephone) to:
recruitmentsomalia@iom.int
Closing Date: 11th January 2016
Only short-listed applicants will be contacted.
Closing Date: 11th January 2016
Only short-listed applicants will be contacted.
