International Organization for
Migration (IOM)
I. Position Information
I. Position Information
Vacancy Number: IOMKE/SVN/003/2016
Position title: Procurement / Store Clerk
Position grade: G3
Duration of Contract: Six months, with possibility of extension
Seniority band: V
Seniority band: V
Job family: Support
Organizational unit: Logistics,
Procurement and Facilities
Position rated: Yes
Subject to rotation: No
Reporting directly to Procurement Logistics Assistant
Reporting directly to Procurement Logistics Assistant
Overall supervision by Head
of Sub- Office Kakuma
Organizational Context and Scope:
The International Organization for
Migration (IOM) is committed to the principle that humane and orderly migration
benefits migrants and society.
IOM acts with its partners in the
international community to: assist in meeting the growing operational
challenges of migration management; advance understanding of migration issues;
encourage social and economic development through migration, and; uphold the
human dignity and well-being of migrants.
In Kenya, IOM has since significantly diversified its programming since 2005.
IOM currently implements
interventions within the areas of emergency and post-conflict response,
preparedness and response, disaster risk reduction, livelihoods, healthcare and
psychosocial assistance, assisted voluntary return of migrants, immigration and
border management, migration and development, resettlement and repatriation, family
reunification, counter human trafficking, assistance to vulnerable migrants,
and labor migration.
Responsibilities and Accountabilities
Under the overall supervision of the
Head of Sub-Office Kakuma and under the direct supervision of the Procurement
Logistics Assistant, Kakuma, the incumbent will carry out the following duties
and responsibilities:
- Carry out the tracking and verification of
supplies quality and supervision of its loading, offloading and
transportation.
- Receive all incoming supplies, check for
accuracy against delivery notes and purchase orders, and report on any
discrepancies.
- Supervise casual cargo handlers, verify work
has been done, prepare and track payments.
- Ensure all assets are well maintained, stored
and assist in conducting a periodic inventory of IOM assets or whenever
requested.
- Coordinate with requesting units on
goods/services to be received and obtain satisfactory delivery notes.
- Provide and follow up the office needs of
stock, expendables, services and share the same with COS assistant/HSO.
- Ensure there is an adequate and neatly
organized filling system for waybills, inventory records and other
procurement and logistical records.
- Ensure cleanliness and orderly arrangement of
stores.
- As needed may Act as COS assistant during his
absence due to illness/leave.
- Perform any other related tasks as requested.
Competencies
The incumbent is expected to
demonstrate the following technical and behavioral competencies:
Behavioural
Accountability
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes,
and policies
- Meets deadline, cost, and quality requirements
for outputs
- Monitors own work to correct errors
- Takes responsibility for meeting commitments
and for any shortcomings
Client Orientation
- Identifies the immediate and peripheral
clients of own work
Continuous Learning
- Contributes to colleagues' learning
- Demonstrates interest in improving relevant
skills
Communication
- Actively shares relevant information
- Writes clearly and effectively, adapting wording
and style to the intended audience
- Listens effectively and communicates clearly,
adapting delivery to the audience
Performance Management
- Provides constructive feedback to colleagues
Planning and organizing
- Effectively applies specialized knowledge of
logistics and procurement to timely source goods and services
Professionalism
- Masters subject matter related to
responsibilities
- Identifies issues, opportunities, and risks
central to responsibilities
- Incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation
- Persistent, calm, and polite in the face of
challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different
cultures by adapting to relevant cultural contexts
- Knowledgeable about and promotes IOM core
mandate and migration solutions
Teamwork
- Actively contributes to an effective,
collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Gives credit where credit is due
- Seeks input and feedback from others
- Actively supports and implements final group
decisions
Technical
Effectively applies knowledge of IOM
policies and procedures in execution of responsibilities at appropriate level
Education and Experience
- High School diploma or equivalent in
Stores/Procurement or any relevant business discipline from an accredited
institution.
- A minimum of three years relevant experience
in a busy procurement and stores environment.
- Be proficient with Ms Office Products (Excel,
Outlook, word etc.)
- Be a team player, flexible and willing to
learn.
- Ability to pay attention to details, work
under pressure and meet deadlines.
Languages
Required
- Excellent written and spoken English and
Kiswahili
Mode of Application:
Submit cover letter and CV including daytime telephone and e-mail address to:-
International Organization for Migration (IOM),
Human Resources Department,
P.O.Box 55040 – 00200,
Nairobi, Kenya
or send via e-mail to
hrnairobi@iom.int
Closing Date: 29th January, 2016
Note: No Fee
The International Organization for
Migration (IOM) does not charge a fee at any stage of the recruitment process
(application, interview meeting, process or training). IOM does not concern
itself with information on applicants’ bank details.
Only shortlisted applicants will be contacted.
