Office Administration Assistant Job in Kenya

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Office Administration Assistant Job in Kenya

Job Title: Office Administration Assistant
Job ref .no: 2016/200 
Number of positions: 1
A creative photography and design agency based in the Kilimani area is recruiting for an Office Administrative Assistant. 

The agency provides creative and quality images that capture cherished moments in timeless fashion and high-end design solutions. 

Since inception, they have differentiated themselves by providing high end photography and design services for both corporate organizations and individuals.  

Their services cover a wide spectrum of concepts from family portraits to wedding, commercial shoots, model profiles, branding and graphic design.

The Administration Assistant will fundamentally be the bridge between management & the team and also clients & management.
Duties and Responsibilities 
  • The team will provide feedback on pending work (individual, corporate & schools) to the AA then communicate the same to Management
  • Ensure all project deadlines are met and escalate to Management when/if necessary
  • Prepare reports for Management: Photography Club reviews (weekly), Pending Work (daily), Pre-qualification reports (when they arise)
  • Preparation and submission of monthly VAT returns to Management
Office Management
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
  • Maintain the filing system of the company such as hardcopy, softcopy that are related to the job
  • Prepare all tender prequalification documents
  • Maintain records on Photography Club payments. This also includes following up on payments through the Club Patron
  • Handle all Corporate Communication inquiries
  • Provide HR support and handle enquiries from employees.
  • Maintain office diary (bookings & project deadlines)
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Contribute to team effort by accomplishing related results as needed
  • Ensure all the monthly bills are paid on time.
  • In charge of preparing all the prequalification documents.
  • Organizing daily errands and maintaining petty cash
  • Degree or Diploma in business administration or marketing
  • Fluent in English
  • Minimum 4 years experience as an administrative assistant
  • Mature lady
How to Apply:

Interested candidates who meet the above criteria should submit their CV online application on or before 26th January, 2016 at

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