Job
Title: Logistics
Officer
Team
/ Programme: Operations
Grade: 4
Location: Wajir
Post
Type: National
Contract
Length: 1
Year
Role
Purpose: Under
the supervision of the Logistics Coordinator, deliver timely, effective and
accountable logistics support to Save the Children field teams in Wajir by
coordinating effective procurement, communications and supply management,
management of stores and overseeing the movement of goods and personnel.
Your
support in the delivery of an effective logistics function will play a key role
in the expansion of Save the Children programmes in Wajir to increase impact
and enable positive change for children.
Scope
of Role:
Reports to: Logistics Coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Logistics Coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current
programming focuses on child protection, child rights governance, education,
health, HIV/AIDS, livelihoods, nutrition and WASH.
In
2012, as part of a global reorganization process, Save the Children combined
the programmes of SC UK, SC Canada and SC Finland to create a single operation
in Kenya.
In
Feb 2014, we completed a second transition, which saw us join forces with the
British INGO, Merlin, and merge their health and nutrition programmes with our
own.
Save
the Children now has an operational presence in Bungoma, Dadaab Refugee Camp,
Garissa, Mandera, Turkana and Wajir and we work through partners in many other
parts of the country.
We
employ nearly 300 staff and will have an operating annual budget in 2016 of
approximately US$20 million.
Staff directly reporting to this post: None
Staff directly reporting to this post: None
Key
Areas of Accountability:
Support
the delivery of effective Programmes, in both development and humanitarian
contexts, by:
- Supporting
the Logistics Coordinator in the delivery of in-country logistics
activities, including relief distributions and maintenance and management
of vehicle fleet and office equipment as part of the Wajir East logistics
team;
- Ensuring
that programme purchases are made in a timely and transparent manner, that
Save the Children procurement policies and procedures are followed at an
optimal quality/price, and that all procurement procedures are properly
implemented;
- Implementing
effective stock management and administration systems, thoroughly
monitoring stock levels and advising on appropriate stocking and
replenishment to meet project demands;
- Supporting
and participating in effective training of national staff responsible for
the maintenance and efficient running of procurement, communications,
transport, security and office infrastructure;
- Ensuring
vehicle fleet management complies with SC standards through appropriate
allocation and safe use of vehicles and servicing and maintenance
schedules are adhered to throughout the programme;
- Preparing
a monthly ‘Logistics Report’ to the Logistics Coordinator, detailing all
logistical activities including fuel and procurement, and stock reporting,
asset register updates, staff issues, and other relevant information;
- Communicating
security procedures effectively so they are understood and strictly
adhered to throughout the programme and so that briefing, communication,
transport and other systems are developed in support of the maintenance of
good security for all staff and visitors;
- Advising
the Logistics Coordinator on evolving security situations to adapt
logistics activities accordingly and ensure new emergency operations are
effectively supported;
- Enabling
the evacuation of field based teams, in the event of an emergency;
- Assisting
the Logistics Coordinator in the proposal process by coordinating and
helping identify technical logistics requirements;
- Representing
the principles and work of Save the Children to donors, United Nations,
NGOs and INGOs, government, media and other stakeholders when required;
- Complying
with and promoting all Save the Children Global policies such as Child
Safeguarding, Whistle blowing, Fraud, and Health and Safety.
Warehousing and Assets Management
- Oversee
management of programmes stocks, ensure stocks are well kept, levels are
maintenance in line with programme consumption and movements are
reconciled with project distributions.
- Ensure
the assets tracker is accurate and up to date;
- Plan
for and budget the depreciation of SC assets, such as computers, to ensure
the sustainability of SC’s programme resources;
Competencies
1.
Leading
- Delivering
Results: Takes personal responsibility and holds others to account to
deliver our ambitious goals for children, continually improving own
performance or that of the team/organisation.
- Developing
Self and Others: Invests time and energy to actively develop self and
others to help realise their full potential, and to build the
organisation’s capability for the future.
- Leading
and Inspiring Others: Demonstrates leadership in all our work, role models
our values and articulates a compelling vision to inspire others to
achieve goals for our children.
2. Thinking
- Problem
Solving and Decision Making: Takes effective, considered and timely
decisions by gathering and evaluating relevant information from within or
outside the organisation and making appropriate judgements.
- Applying
Technical Expertise: Applies the required technical and professional
expertise to the highest standards, promotes and shares best practices
within and outside the organisation.
- Innovating
and Adapting: Develops and implements innovative solutions to adapt and
succeed in an ever – changing, uncertain work and global environment.
3. Engaging
- Working
Effectively with others: Works collaboratively to achieve shared goals and
thrives on diversity of people and perspectives. Knows when to lead and
when to follow and how to ensure effective cross- boundary working.
- Communicating
with Impact: Communicates clearly and confidently with others to engage
and Influence, Promotes dialogue and ensures timely and appropriate
messages, building confidence and trust with others.
- Networking:
Builds and uses sustainable relationships and networks to support the work
of Save the Children.
Qualifications and Experience
Essential:
- A
Bachelor’s degree in Procurement and Supplies management (CIPS) or
relevant area
- Minimum
3 years relevant experience of logistics support, including procurement,
warehousing and stock control, goods distribution, and transportation and
vehicle fleet management in large international non-governmental
organisation or other international relief/development body;
- Experience
of setting up office equipment, including communications and particularly
with HF/VHF/Codan radio systems, satellite phones and communications
procedures;
- Ability
to support the development of personal security and evacuation procedures;
- Track
record of training, managing and developing staff in logistics and
administrative systems;
- Excellent
planning, coordination, and reporting skills, with the ability to organise
a substantial workload comprised of complex, diverse tasks and
responsibilities;
- Strong
communication, people management and interpersonal skills in English, with
experience in leading multicultural, multi location, values driven teams;
- Willingness
to work and travel in often difficult and insecure environments;
- Commitment
to Save the Children global policies and values.
Job Title: Finance Intern
Team / Programme: Support Services
Location: Wajir
Grade: Post
Type: National
Contract Length: 3
Months
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: The Finance intern will provide Finance related support to the Wajir Area Office Finance team and other members of staff in the area Office.
Role Purpose: The Finance intern will provide Finance related support to the Wajir Area Office Finance team and other members of staff in the area Office.
Scope of Role:
Reports to: Finance and Awards Officer
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Finance and Awards Officer
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and will
have an operating annual budget in 2016 of approximately US$20 million.
Staff directly reporting to this post: None
Staff directly reporting to this post: None
Competencies
Leading
- Delivering Results: Takes personal
responsibility and holds others to account to deliver our ambitious goals
for children, continually improving own performance or that of the
team/organisation.
- Developing Self and Others: Invests time and
energy to actively develop self and others to help realise their full
potential, and to build the organisation’s capability for the future.
- Leading and Inspiring Others: Demonstrates
leadership in all our work, role models our values and articulates a
compelling vision to inspire others to achieve goals for our children.
Thinking
- Problem Solving and Decision Making: Takes
effective, considered and timely decisions by gathering and evaluating
relevant information from within or outside the organisation and making
appropriate judgements.
- Applying Technical Expertise: Applies the
required technical and professional expertise to the highest standards,
promotes and shares best practices within and outside the organisation.
- Innovating and Adapting: Develops and
implements innovative solutions to adapt and succeed in an ever –
changing, uncertain work and global environment.
Engaging
- Working Effectively with others: Works
collaboratively to achieve shared goals and thrives on diversity of people
and perspectives. Knows when to lead and when to follow and how to ensure
effective cross- boundary working.
- Communicating with Impact: Communicates
clearly and confidently with others to engage and Influence, Promotes
dialogue and ensures timely and appropriate messages, building confidence
and trust with others.
- Networking: Builds and uses sustainable
relationships and networks to support the work of Save the Children.
Main Responsibilities:
- Prepare all cash payments/receipts by recording
details on SC vouchers, ensuring prior approval by the budget holder.
- Maintain cash balances according to the field
office finance guidelines and advise the Finance Officer of any cash
requirements.
- Maintain the field office financial spread
sheets and ensure all coding is in line with in country coding structure
and programme budgets.
- Carry out weekly and monthly cash counts with
senior managers
- Issues floats to staff as required ensuring
that the proper authorization by the relevant line manager is approved and
that floats are reconciled according to the finance guidelines.
- Ensure proper documentation and filing of all
finance documents ensuring good audit trail
- Must be aware of and follow the programme
budget and the donors allocation before committing any expenditures,
- Perform any other relevant duties assigned by
the Finance Officer or Area Programme Manager.
- Comply with all relevant Save the Children
policies and procedures with respect to child protection, code of conduct,
fraud, health and safety, equal opportunities and other relevant policies.
Person Specification
- Bachelors of Commerce degree in Accounting
/Finance or equivalent will be an added advantage
- Excellent computer skills especially in MS
Excel and MS Word.
- High level of integrity and ability to work as
part of a professional team
- Excellent communication skills and confidence
to work with limited direct support.
- Ability to work under high pressure to meet
tight deadlines
- Strong organisational and time management
skills to be able to manage priorities within own workload, identify deadlines
and cope with conflicting demands under pressure
- Good analytical and problem solving skills,
with ability to devise appropriate systems and solutions
- A flexible approach to working and ability to
take the initiative where appropriate.
- Fluency in written and spoken English
How to Apply
Interested candidates should send the applications before or on 15th January 2016 to wajir.jobapplications@savethechildren.org while stating the position they are applying for in the subject line of the email.
Interested candidates should send the applications before or on 15th January 2016 to wajir.jobapplications@savethechildren.org while stating the position they are applying for in the subject line of the email.
Hand delivered applications will not
be accepted.