IBTCI is contracted with USAID to
conduct monitoring and evaluation for USAID funded activities in Kenya and East
Africa.
In anticipation of receiving a Task
Order from USAID, IBTCI is looking for short-term staffs to implement SIMS over
the next 2years.
SIMS aims to systematize and broaden
ongoing PEPFAR site monitoring processes and improve documentation of this
oversight; this is accomplished through administration of standard tools that
assess adherence to PEPFAR standards of care and service delivery, as well as
within entities that support and guide service delivery.
Job Title: SIMS Operations Team Lead
Position Summary: SIMS Team Lead will be responsible for overseeing
the office’s administrative and management support services, activities, and
personnel and will play an integral role in Logistical coordination, schedule
management, and ensuring equipment needs in day-to day operations.
Location: Nairobi.
Responsibilities
·
Implement procedures relating to
recruiting, hiring and HR management and accounting and financial management;
·
Implement procedures relating to
travel and security;
·
Maintain accounting and finance
records in accordance with USAID regulations and ensure project expenditures
are within established budget parameters;
·
Identify systems and process
enhancements to improve the efficiency and productivity of field teams;
·
Play an integral role in logistical
coordination and schedule management;
·
Prepare monthly, quarterly and annual
financial reports as required and confirm completion of corresponding
documentation;
·
Supervise and manage personnel on the
administrative and operational support team;
·
Participate in regular management
meetings with IBTCI-ESPS staff as needed;
·
Performs other related duties as
required;
Required Skills / Experience /
Education
·
Must have a minimum of a bachelor’s
degree in Business Administration, Logistics, Finance or related field.
·
Must have at least seven years’
progressive experience working in Kenya and/or other developing country
contexts.
·
Demonstrate technical and management
expertise in the field of public health.
·
Previous operations experience managing
USAID activities in Kenya, particularly acquisition, is an asset;
·
Excellent verbal and written skills
as well good organizational and team skills;
· Experience
working with the MoH and private health facilities desirable;
· Experience
with Ms. Office packages, QuickBooks desirable;
· High level
of accuracy and attention to detail;
· Please
include your current place of residence.
Job Title: SIMS Administrative Officer
Position Summary: The SIMS Administrative Officer will be responsible
for overseeing the offices administrative and support services and activities
and will play an integral role in the logistical coordination, schedule
management, and ensuring equipment needs in day-to day operations.
Location: Coast, Northern Arid Lands, Nyanza Western and Rift
Valley. Please specify your current region of residence.
Responsibilities
·
Provide administrative and logistical
support to the SIMS project;
·
Contribute to efficient planning and
time management of the team members visiting sites;
·
Ensure optimal support to travel,
mobility and connectivity of the Monitors;
·
Implement procedures relating to
travel and security;
·
Maintain accounting and finance
records in accordance with USAID regulations and ensure project expenditures
are within established budget parameters;
·
Petty cash management;
·
Managing and maintaining office
equipment;
·
Organize, document and archive
relevant documentation, keep files complete and up to date and maintain quality
and accessibility of archive and files, conform to administrative and filing
procedures
·
Play an integral role in logistical
coordination and schedule management;
·
Supervise and manage the Driver;
·
Participate in regular meetings with
IBTCI-ESPS staff as needed;
·
Performs other related duties as
required;
Required skills / Experience /
Education
·
Must have a minimum of a Diploma in
Business Administration or related field.
·
Must have at least three years’
progressive experience working in Kenya and/or other developing country
contexts.
·
Demonstrate technical and management
expertise in the field of public health.
·
Previous administration experience
with USAID activities in Kenya;
·
Excellent verbal and written skills
as well good organizational and team skills;
·
Experience working with the MoH and
private health facilities desirable;
·
Experience with Ms Office packages,
QuickBooks desirable;
·
High level of accuracy and attention
to detail;
·
Please include your current place of
residence.
All applications including a current
CV, telephone number and 3 professional referees (current or previous
supervisors with their telephone numbers and Email addresses) should be sent to
cmbithuka@ibtci.com on or before 18/1/2016.
Kindly indicate in the subject line
the position you’re applying for.
Only shortlisted candidates will be
contacted.