Duma Works is recruiting a HR Assistant for one of our clients.
The company is one of the largest
insurance companies in East Africa.
Main Purpose of the Job
Ensuring administration of Human Resource service.
Prompt delivery in recruitment, induction, on-boarding, separation and
maintenance of data base.Ensuring administration of Human Resource service.
Main Responsibilities
- HELB – prepare PCA for deduction and updating
on new employees
- Exit Management – Drafting of Acceptance
letters and advise to payroll
- Staff clearance management
- Prompt staff confirmations
- Payroll advise on exits
- Exit data collection weekly and monthly
reports
- Overtime schedules for Union staff
- Departmental mail management
- Staff correspondence, recommendation letters
- Employee rewards, Employee of the Month,
customer service award
- CRM management- SMS platform
- AKDN liaison person
- Monthly Promotion and New appointment adverts
drafting
- Staff confirmation and Reference check follow
up
- Medical Cards issuing and medical changes
instructions from staff to Medical department
- Perform all other tasks related to HR function
areas of responsibilities as allocated
- Management and support for the HRMIS
- Leave monitoring and management
- HR payment processing
- Drafting of HR reports, monthly report, gender
count report, weekly action point reports
- Prompt Town Hall and departmental meeting
facilitation
- Employee Wellness initiative
- Staff induction and On-boarding process
support
- Pre-retirement training facilitation
- Training Support
- Recruitment Support
- Staff ID processing and issue
- Perform all other tasks related to HR function
areas of responsibilities as allocated
Key Deliverables for this position
- Customer Satisfaction
- Information Management
- Service Delivery
Academic Qualifications
- Graduate from recognized university
- Higher Diploma in HRM
- Proficient in the use of Microsoft Office
suite and package
Functional Skills
- Customer Service
- Telephone Etiquette
- Employee Relations
Key Competencies
- Excellent communication and Listening skills
- Multi-tasking skills
- Problem analysis and problem Solving
- Customer service orientation
- Attention to detail
- Tolerance, ownership & Commitment
- Team spirit
- Strong organizational/ clerical skills,
- Computer skills (MS Office Suites)
Relevant Experience
Over 1 year hands-on experience in a related field
Reports to Human Resource Officer
Location: Nairobi, Kenya
Over 1 year hands-on experience in a related field
Reports to Human Resource Officer
Location: Nairobi, Kenya
How to Apply
Applications letters and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “ 2028”, Your Full name & Phone number e.g. 2028, Barack Obama, 07xxxxxxxxx.
If you don’t follow these
instructions, your application will not go through
Deadline for receiving applications: 29th Jan 2016
N.B.* When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.
Deadline for receiving applications: 29th Jan 2016
N.B.* When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.