Finance and Administration Officer
Job Grade: Senior
Management
Location Duty station: Nairobi
Organization: The
Youth Agenda
Accountable to: Chief
Executive Officer
Status: External
Overall, the Finance and
Administration Duties and Responsibilities will include:
- Mobilisation and Management of Youth Agenda
Financial Resources including the process of budgeting,
fundraising, monitoring/ tracking, managing
non profit business model and reporting.
- Provide sound advice on the financial
operation and necessary intervention to ensure the successful management
of the institutional resources
- To be the custodian of the organization assets
and to ensure proper employment of these resource for the intended purpose
- Follow up donor and investors
commitments to ensure timely disbursement of funding and reports
- Ensure that operational procedures and
policies are followed and where necessary update the systems, policies and
procedures.
- Designing and ensuring
implementation and compliance with internal
control systems
- Coordinate, prepare and
implement monthly, quarterly, bi- annual
and annual financial reports
- Be responsible for development and
budget section of YAA Strategic and operational plans
- Responsible for managing YAA non profit
business model
- Build the capacity of non financial staff in
basic financial management skills
- Identify and recommend to the Management
through the Chief Executive new opportunities, systems,
procedures and processes for Organisation Development
- Ensure compliance with Laws of Kenya and
statutory requirements.
- Leading the process of preparation for and
coordination of the organisations audit and implementing the
recommendations
- Procurement of supplies and services required
in the organisation
- Preparation and processing of payment
vouchers, cheques, payroll and statutory returns
- Maintenance of all financial records and
registers
- Performing any other duties as assigned by the
Chief Executive Officer so as to effectively and efficiently manage the
organization.
Critical Technical Skills and
competencies
- Experience in management of funds from
multiples of donors, preparation of balance sheets and budgets, also
experience in the preparation and accomplishing financial annual audits;
- Experience in resource mobilisation and
organisation development;
- Good understanding of fundamental financial,
Human Resources and administrative policies and procedures and/or proven
record of effective management of people and resources, including planning
and organizational skills;
- Ability to interpret financial procedures and
standards and their application;
- Proven knowledge of
computerized systems and demonstrated
experience of working with computerized accounting packages and
spreadsheets;
- Ability to work independently and leverage
limited resources and staff for maximum impact and;
- Business and Entrepreneurial skills
- Good personal organization skills, accuracy
and attention to detail required.
Qualifications
- Candidates must have in their possession a
University degree in any of the following disciplines: Accounting, Public
Administration, Business Administration, Economics, Management, Finance or
related field;
- Postgraduate qualifications is an added
advantage;
- Experience in implementing
financial control systems in a busy
non-profit organization is desirable;
- Candidates must have at least 3 years of
relevant working experience in financial resources and fund management;
- Candidates must have an excellent command and use of computer software.
Terms of Employment
This is a senior management position and competitive remuneration will be provided commensurate to the qualifications of the successful candidate.
This position will evolve. Responsibilities and job description may be reviewed and refined with changing needs.
Applications
Applicants should send a cover letter expressing their interest and expectations from the position and curriculum vitae with contact details of three professional referees by 31st January 2016 to: E-mail: ceo@youthagenda.org
This is a senior management position and competitive remuneration will be provided commensurate to the qualifications of the successful candidate.
This position will evolve. Responsibilities and job description may be reviewed and refined with changing needs.
Applications
Applicants should send a cover letter expressing their interest and expectations from the position and curriculum vitae with contact details of three professional referees by 31st January 2016 to: E-mail: ceo@youthagenda.org