Job Title: SIMS Administrative Officer
IBTCI is contracted with USAID to
conduct monitoring and evaluation for USAID funded activities in Kenya and East
Africa. In anticipation of conducting USAID’s Site Improvement through Monitoring
System (SIMS), IBTCI is looking an Administrative Officer to assist in the
implementation of this estimated 20-month activity.
Position Summary: The SIMS Administrative Officer will be responsible
for overseeing the offices administrative and support services and activities
and will play an integral role in the logistical coordination, schedule
management, and ensuring equipment needs in day-to day operations.
Location: Coast, Northern Arid Lands, Nyanza Western and Rift
Valley. Please specify your current region of residence.
Responsibilities
- Provide administrative and logistical support
to the SIMS project;
- Contribute to efficient planning and time
management of the team members visiting sites;
- Ensure optimal support to travel, mobility and
connectivity of the Monitors;
- Implement procedures relating to travel and
security;
- Maintain accounting and finance records in
accordance with USAID regulations and ensure project expenditures are
within established budget parameters;
- Petty cash management;
- Managing and maintaining office equipment;
- Organize, document and archive relevant
documentation, keep files complete and up to date and maintain quality and
accessibility of archive and files, conform to administrative and filing
procedures
- Play an integral role in logistical
coordination and schedule management;
- Supervise and manage the Driver;
- Participate in regular meetings with
IBTCI-ESPS staff as needed;
- Performs other related duties as required;
Required skills / Experience /
Education
- Must have a minimum of a Diploma in Business Administration
or related field.
- Must have at least three years’ progressive
experience working in Kenya and/or other developing country contexts.
- Demonstrate technical and management expertise
in the field of public health.
- Previous administration experience with USAID
activities in Kenya;
- Excellent verbal and written skills as well
good organizational and team skills;
- Experience working with the MoH and private
health facilities desirable;
- Experience with Ms Office packages, QuickBooks
desirable;
- High level of accuracy and attention to
detail;
- Please include your current place of
residence.
All applications including a current
CV, telephone number and 3 professional referees (current or previous
supervisors with their telephone numbers and Email addresses) should be sent to
cmbithuka@ibtci.com on or before 18/1/2016.
Kindly indicate in the subject line
the position you’re applying for.
Only shortlisted candidates will be
contacted.
