Administrative Assistant / Secretary Job in Kenya

Our Client is currently recruiting an Administrative Assistant

Duties
·                     Front office administration and ensuring cleanliness is maintained at all times
·                     Receiving calls and responding to customer emails and inquiries.
·                     Offering administrative support
·                     Office management and budget administration  as well as petty cash management
·                     Maintaining both electronic and physical filling systems
·                     Managing and maintaining of office equipment’s
·                     Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
·                     Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
·                     Formatting reports, scanning necessary schedules, photocopying and biding of documents.
·                     Planning and projecting human resource needs for consultancy contracts undertaken by the company.
·                     Coordinating with clients on data collection and schedules of audits and other consultancy work
·                     Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
·                     Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs
·                     Managing the timesheet records for all staff.
·                     Providing assistance in monitoring employee performance appraisal processes.
·  Liaising with partners and directors in preparing contracts for both long term and short term consultants.
·  Coordinating & organizing meetings and trainings/workshops
·  Coordinating logistics, travel and accommodation arrangements for staff and partners
·  Coordinate clearance of staff separating from the organization.
·  Maintain the leave records
·  Ensuring visitors are well served and treated and directed.
·  Any other duties as assigned by the management.
The person
·                     Self-driven and with a lot of personal initiative
·                     Team player
·                     Smart and with pleasant person
·                     Must have good track experience
·                     Person of high level of integrity
·                     Organized and smart
Skills
·                     Diploma level or graduate in office administration from a recognized institution
·                     MS office competent especially excel and word and presentation Office management skill
·                     Secretarial certification
·                     Excellent typing skills
·                     Strong command of English
·                     Computer Literate
Salary: 20,000 - 30,000

If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke