Our Client is currently recruiting
an Administrative Assistant
Duties
Duties
·
Front office administration and
ensuring cleanliness is maintained at all times
·
Offering administrative support
·
Office management and budget
administration as well as petty cash management
·
Maintaining both electronic and
physical filling systems
·
Managing and maintaining of office
equipment’s
·
Maintaining the bills payable account
and ensuring that all bills are paid on time or before the deadline,
electricity, telephone, internet etc.
·
Maintain the statutory deductions
files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF
Taxes and VAT
·
Formatting reports, scanning
necessary schedules, photocopying and biding of documents.
·
Planning and projecting human
resource needs for consultancy contracts undertaken by the company.
·
Coordinating with clients on data
collection and schedules of audits and other consultancy work
·
Keeping and maintain records of call
and clients requests and ensuring respective parties have been notified
immediately.
·
Establishing and controlling
personnel records and files for both staff and consultants keeping good track
of records of leave days and offs
·
Managing the timesheet records for
all staff.
·
Providing assistance in monitoring
employee performance appraisal processes.
· Liaising
with partners and directors in preparing contracts for both long term and short
term consultants.
·
Coordinating & organizing meetings and trainings/workshops
·
Coordinating logistics, travel and accommodation arrangements for staff
and partners
· Coordinate
clearance of staff separating from the organization.
· Maintain
the leave records
· Ensuring
visitors are well served and treated and directed.
· Any other
duties as assigned by the management.
The person
·
Self-driven and with a lot of
personal initiative
·
Team player
·
Smart and with pleasant person
·
Must have good track experience
·
Person of high level of integrity
·
Organized and smart
Skills
·
Diploma level or graduate in office
administration from a recognized institution
·
MS office competent especially excel
and word and presentation Office management skill
·
Secretarial certification
·
Excellent typing skills
·
Strong command of English
·
Computer Literate
Salary: 20,000 - 30,000
If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke