The European Union Delegation to the
Republic of Kenya is looking for an
Administrative Assistant / Logistician
We are: The European Union (EU) is an economic and
political partnership between 28 European countries.
Abroad, the EU is represented through
more than 140 diplomatic representations, known also as EU Delegations, which
have a similar function to those of an Embassy.
The EU Delegation in Nairobi is one of the world’s largest European Union Delegations.
The EU Delegation to Kenya ensures the representation of the EU to Kenya, analyses Kenya's politics, economics, social, development and foreign policies and implements EU development aid while promoting and defending the values and interests of the EU.
We are looking for: An Administrative Assistant / Logistician to provide administrative and operational support in particular in terms of Housing and Infrastructure in both Delegation Kenya & Somalia.
Main Responsibilities
- Assessing housing needs and housing conditions
and making sure that the best use is made of existing resources.
- Preparation of the housing file including all
elements of the housing convention.
- Assist in the management of the infrastructure
budget related to housing.
- Preparation of all Purchase Orders related to
housing and security installations.
- Establishment and maintenance of housing
files.
- Coordination and follow-up with relevant
official bodies concerning water, electricity and other housing issues.
- Focal contact person for the Delegation houses
to advise/recommend to the occupants and/or the landlords solutions to
existing housing problems. Assisting/giving guidance on maintenance works.
- Carrying our regular inspections of the
accommodations.
- Assist in the Security Radios maintenance and
manage inventory.
- Back-stopper in handling of the inventory
management.
- Back-stopper/assisting in the logistics of the
office building
- Any other tasks as instructed by the Head of
Delegation and/or the Head of Administration
Eligibility Criteria
- Diploma in Business Administration and/or
professional courses in Property management / Infrastructures / Logistics
matters (eligibility).
- A minimum of 5 years’ working experience in
logistics of which at least 3 years in property/facilities management
(eligibility).
Note: compliance with all the eligibility criteria listed
above must be clearly demonstrated in the submitted CV
Other Qualifications
- Experience in an International Organisation or
Diplomatic Mission an added advantage.
- Excellent knowledge of logistics.
- Excellent knowledge of administrative,
financial and control procedures.
- Knowledge of EU working administrative
procedures and systems an added advantage.
- Excellent knowledge of English - written and
spoken (main working language).
- Excellent IT knowledge in MS Office and skills
in document management (filing/archiving).
- Excellent ability to develop and maintain
effective network of contacts with suppliers, landlords and colleagues.
- Ability to deal helpfully and courteously with
people.
- Excellent capacity to identify a problem and
provide a solution.
- Ability to focus on priorities, to monitor and
evaluate progress and to meet deadlines.
- Open, flexible personality; excellent ability
to perform duties with speed and accuracy within a given deadline.
- A high degree of integrity and the ability to
deal with confidential information is required.
The position is based in Nairobi for
an unlimited duration subject to three- month probation.
As an indication, the monthly basic
salary starts at KShs. 165,464/- (subject to local tax law).
Benefits, such as additional pension
scheme and medical insurance, are offered to employees and their families under
certain conditions.
The position is open to nationals and residents of Kenya with a valid work permit (compulsory).
How to Apply
Please send your motivation letter
and detailed CV in the EU FORMAT to
Delegation-Kenya-Recruitment@eeas.europa.eu by 29 January 2016, midnight and should have in the subject line “Administrative Assistant / Logistician”.
Delegation-Kenya-Recruitment@eeas.europa.eu by 29 January 2016, midnight and should have in the subject line “Administrative Assistant / Logistician”.
Only Short-listed Candidates will be contacted.
The Delegation will not supply
additional information or discuss the selection procedure by telephone: please
address any queries concerning this procedure to the provided email address.
