Administration Assistant
Industry: Health Care
Location: Nairobi
Salary: Kshs.
45,000 - 60,000
Our Client, an international NGO
whose core business is reproductive health and family planning to millions of
the world’s poorest and vulnerable women is seeking to recruit anAdministrative
Assistant / Receptionist.
Reception and Office Management
- Answer telephone, greet visitors and suppliers,
see to courier deliveries, and keep reception area neat and tidy.
- Ensure the front area is kept neat and
tidy, including maintain and water plants and tidy kitchen, liaise with
the support staff to ensure the reception area is clean and has a supply
of clean water at all times.
Supervision of Office
Assistants
- Supervise the Office Assistants by formulating
a check list and duty roaster which the Office Assistants sign after
attending to the areas indicated in the checklist. The areas are toilets,
kitchen, office floors, office desks, walls, curtains, windows, signposts
etc.
Head Office Utilities
- In liaison with the Office Assistants monitor
utilities and prepare request for the utilities in case they have gotten
to the re order level.
- Ensure proper record keeping/filing is
maintained.
Boardroom bookings
- Make all boardroom bookings when requested and
ensure all suppliers e.g. water, tea are availed in the board room for
meetings as and when required.
Office Maintenance
- Liaise with the P & D Admin to identify
areas for repairs and maintenance and follow through on all maintenance
requests to ensure completion.
Security
- Limit and control the movement of visitors in
and out of the Support Office.
- Ensure that the Guards at the gate call first
call the Reception before any visitor is allowed to come.
- Ensure sit in the designated area next to the
guard house at the gate.
Contacts
- Maintain and update the list of Marie Stopes
staff Kenya contacts, ensuring the list is always up to date.
Administrative support to
the People and Development Department - incl. filing, photocopying, research,
errands and general administrative support to the People and Development
Manager as required.
Skills and Qualifications
- Strictly Diploma Front office administration
form a recognized institution
- Minimum 2 years’ experience in front office
operations in or NGO sector or Hospital is essential, hotel
- A high standard of written/spoken English
- Advanced computer skills, experience in MS
Word, Excel and Outlook essential
- Demonstrated high attention to detail and
ability to follow through tasks to completion
- Punctual and reliable
- Outspoken with a pleasant personality
- Good organization and prioritization skills
- Ability to work self-directed and use
initiative
- Trustworthy and responsible
- Ability to maintain high levels of
confidentiality.
To apply, send your CV and cover
letter only to cvs@flexi-personnel.com before close of business 12th January,
2016.
Clearly indicate the position applied
for and salary expectation on the subject line.