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Project Communication and Admin Internship in Kenya (NGO)

Internship Opportunity at COECSA

Project Communication and Admin Intern

 The College of Ophthalmology of Eastern, Central and Southern Africa (COECSA) is a regional organization focusing on quality health education and training in Eastern, Central and Southern Africa (ECSA) region.
Our mandate is to contribute to the development of human resources for health through quality training in ophthalmology; set standards for professional ophthalmic practice; facilitate continuous professional development; contribute to health policy development; and, promote research which advances ophthalmology in the region. 

The Internship Opportunity: COECSA is looking for an energetic, enthusiastic, and self-driven person with a keen interest in the health sector to join a team of professionals to build an institution that will support the above functions in the region. 

You must be dynamic, be able to work in a team environment and be a catalyst for peer learning on key issues within the organization. 

You must be able to keep yourself and the organization abreast with changing sector knowledge and best practices.
Indicative Tasks and Expected Outputs
Indicative Tasks and Responsibilities
Working closely with other College staff at the Secretariat, the Intern will be expected to undertake the following tasks satisfactorily:
1. Stakeholder Communication Management
  • Website management – ensure that the organization website, Congress website and Journal portal are regularly updated;
  • Manage COECSA’s presence on all social media platforms – Facebook, Twitter, LinkedIn, YOF blog etc;
  • Monitor communication on the email address and direct any queries to relevant persons for action;
  • Ensure regular and proper communication to all stakeholders, as and when need be;
  • Explore ways of promoting COECSA’s visibility among partners and the public at large.
2. Membership Management
  • Maintain an updated membership register complete with the members’ contacts, place of practice and physical address;
  • Ensure proper and regular communication to all members;
  • Liaise with country chapters to create awareness on the benefits of COECSA membership and recruit more ophthalmologists and mid-level eye care workers to become members;
  • Follow up on payment of annual subscription fees;
  • Assist in organizing local and regional activities for members i.e. CMEs, symposia etc
  • Spearhead a recruitment drive for members into the various Communities of Practice (CoP) and maintain a record of members in each CoP;
  • Conduct monthly membership surveys to evaluate members’ satisfaction and identify areas of improvement.
3. Programme Support
  • Assist in planning project activities in close liaison with the officers in charge of the various projects;
  • Assist with follow-up of beneficiaries under various projects for post-activity support, reporting and compilation of success stories;
  • Assist in the publication and dissemination of project communication materials including the COECSA journal and newsletter.
4. Management of the online CPD portal;
  • Promote the CPD portal to all members;
  • Assist members with portal registration and other related queries, where need be;
  • Assist in content development (including video recording and editing) for CPDs and publish the content on the COECSA online CPD portal;
  • Follow up with country chapters to provide their CPD calendars and submit the CPD presentations post-activity for uploading on the portal;
  • Liaise with organizations (such as ICO, ONE network, Future Learn among others) that provide open-access resources for ophthalmology to permit the use of their resources on the COECSA CPD the portal.
5. Administrative Support
  • Assist with booking flights, airport transfers and other logistics for College events;
  • Undertake other office administrative duties as assigned from time to time;
  • Provide draft weekly and monthly reports for all activities undertaken.
Expected Outputs
The intern will be evaluated against the outputs below which are in line with the tasks stipulated above:
  • An updated membership register, complete with the members’ contacts, place of practice and physical address
  • Over 95% members pay up their annual subscription fees
  • Regular (weekly, monthly and quarterly) communication to members on College activities and publications (Journal and newsletter)
  • Relevant content uploaded on the online CPD portal
  • A list of members regularly accessing CPDs via the COECSA CPD portal
  • Regular updates of the COECSA social media platforms and website with relevant and approved content
  • Timely publication and dissemination of the COECSA journal and newsletter
  • Weekly and monthly reports of activities undertaken
Key Skills Required
  • Degree in communication, community development, social work or any other relevant field
  • Proficiency in written and verbal English
  • Professionalism and adherence to deadlines
  • Excellent skills in editing and Proof-reading
  • Proficiency in using Ms. Word, Excel and PowerPoint
Other desired skills
  • Skills in social media management, networking or blogging
  • Website management skills
  • Experience in video recording and editing is an added advantage
  • Must be willing to start immediately
Duration: 3 months (with possible extension based on performance)

 A modest allowance transport and lunch will be provided on a monthly basis.
How to apply 

To apply for this opportunity, please send your CV and cover letter to: by 5th December, 2015.

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