Established in 1959, (ICJ Kenya) is a
non–partisan, nongovernmental organization with membership drawn from the Bench
and Bar.
The primary mission of the
organization is to promote and protect human rights, democracy and the rule of
law nationally and regionally.
ICJ
Kenya has a distinguished track record in advocacy, research and legal
interventions and is today widely acknowledged as a premier human rights
organization in Kenya and around Africa.ICJ Kenya seeks to fill the following position as detailed below and invites suitably qualified Kenyans to apply.
Finance Officer
Overall Purpose of the Job: To assist the Finance Manager in the management of
the Finance Department and to work closely with the Executive Director and the
Programme Management Teams and Administrative Team to create synergy in
the achievement of the organisation’s strategic objectives.
Key Roles
Key Roles
·
To efficiently maintain the books of
accounts and records.
·
To maintain the fixed assets
registers in order to ensure that all fixed assets are recorded, accounted for
and depreciated accordingly.
·
To prepare financial progress reports
for donors.
·
To prepare internal financial
management reports.
·
To liaise with the programme
management teams in the preparation budgets for the various projects and to
ensure budgetary controls are in place including report procedures, adherence
to specific reporting framework and deadlines.
·
To communicate programme burning
rates to the various teams
·
To assist in annual audits
·
To ensure allocation of joint costs
to individual projects.
·
To ensure that all insurance and
medical policies are renewed and up to date.
·
To represent the organisation in meetings
when called upon to do so.
·
To deal with office procurement
·
And any other duty that may be
assigned from time to time by the Finance Manager and the Executive Director.
Requirements
·
Degree in Business, Economics or
relevant field.
·
Professional qualifications in CPA or
ACCA
·
Experience in project budgeting,
reporting and accounting for donor funded projects
·
Documented experience working in an
NGO
·
Experience in Navision accounting
software
Skills
·
Analytical and problem solving
·
Effective written communication
·
Time management
Personal Attributes
The Finance Officer must be able to maintain confidentiality and exhibit high levels of professionalism.
The Finance Officer must be able to maintain confidentiality and exhibit high levels of professionalism.
He or she must be;
·
Honest
·
Trustworthy
·
Flexible
·
Organized
Monitoring and Evaluation Officer
Overall Purpose of the Job: To offer technical support in the monitoring and
evaluation of projects and activities within the organization and to ensure
that the project activities are conducted in an efficient manner by
supervising, monitoring project implementation and reporting, ensuring that
timely decisions on corrective actions are made and implemented.
Primary Duties and Responsibilities:
Primary Duties and Responsibilities:
·
To monitor, evaluate and document
results in the various programmatic activities for effective implementation,
reporting and learning.
·
To develop the TORs for specific
monitoring and evaluation activities; recruit, guide and supervise consultants
or organizations that are contracted to implement special surveys and studies
required for evaluating programme effects and impacts as well as follow up
evaluation recommendations with Programme Staff.
·
To Support and contribute to the
development of the Projects Implementation Plan (PIP), ensuring
alignment with programme /organization strategy, agreement on programme
indicators and inclusion of monitoring and evaluation activities in the work
plans.
·
To guide and coordinate the
development of programme log frames.
·
Guide and coordinate the review of
programme log frames including providing technical advice for the revision of
performance indicators; ensuring that realistic intermediate and end - of -
programme targets are defined.
·
To coordinate all Monitoring &
Evaluation activities in the organization.
·
To design the framework for the
physical and process monitoring of programme activities.
·
To promote result based approach to
monitor and evaluate impact.
·
Coordinate the preparation of all
monitoring and evaluation reports; guide staff in preparing their progress
reports in accordance with approved reporting formats and ensure their timely submission.
·
Undertake regular visits to the
fields to support implementation of monitoring and evaluation, check the
quality of data produced, and to identify where adaptations might be needed;
monitor the follow up of evaluation recommendations with Programme Managers.
· To ensure
all contractual obligations with the donors are adhered to in all the projects.
· To ensure
easy access to Monitoring & Evaluation reports and data and ensure they are
widely distributed to donors and stakeholders.
· Foster participatory
planning and monitoring; organize and provide refresher training in monitoring
and evaluation for programmes and implementing staff with a view to develop in
house monitoring and evaluation capacity.
· Work in
collaboration with colleagues inside and outside the ICJ Kenya to allow the
achievements of common goals and shared objectives in furtherance of ICJ
Kenya’s mandate and to perform any other duty as may be assigned to you by the
Executive Director from time to time.
· To develop
and to constantly update the Monitoring & Evaluation Plan.
· To monitor
new donors and their areas of strategic engagement.
Requirements:
·
A Master degree or equivalent
experience in Monitoring and Evaluation, Project Management or communication.
·
Documented experience in Monitoring
of human rights work,
·
Knowledge and understanding of
programme management cycle
·
Knowledge and experience in Research
methodologies, baseline surveys and reporting
Skills
·
Analytical and problem solving
·
Effective written communication
·
Time management
·
Strong understanding of Programme
Management with a focus on Human Rights, Access to Justice and Democratic
governance.
·
Report writing and presentation
skills
Communications Officer
Overall Purpose of the Job: The communications officer will work closely with
the Executive Director and the Programme Management Teams to offer technical
support in conceptualizing, planning and implementing both internal and
external communications of the organization in an efficient and timely manner.
Key Roles:
The communication’s officer will;
Key Roles:
The communication’s officer will;
·
Maintain and build the ICJ Kenya
brand by supporting the development of communication messages and materials.
·
Produce, edit and distribute updates,
newsletters and all other IEC materials as will be required.
·
Draft, edit and distributing
materials for both online networks, print and electronic media
·
Handle all communication enquiries
from our stakeholders and prepare communication briefs as will be required.
·
Develop, manage, update, and write
content for website.
·
Track and analyze the traffic on our
social networks and suggest ways to increase visibility and impact.
·
Assist in the development of
international and external communication channels
·
Update the communications strategy
regularly to keep us with new technology and support the implementation of a
social media strategy.
·
Assist in organizing office events,
and ensure there is media coverage in all the events and prepare briefs after
the events.
·
Ensure that all ICJ Kenya events are
well branded and that they communicate the desired message.
·
Ensure that ICJ Kenya presents its
work adequately to its donors and stakeholders by developing a standardized
communication tool that incorporates our logo, vision, mission and the
objectives
·
Compile and circulate electronic news
that touch on the work of ICJ Kenya.
·
Maintain a log of the mentions of ICJ
Kenya’s work either through emails, letters or the press.
·
Maintain a digital photo gallery of
all ICJ Kenya’s activities.
·
Assist the Programme management teams
to communicate the desired impact of their work through strategic profiling.
·
Undertake regular visits to the
fields to support the communication strategies of the various programmes.
·
Work in collaboration with colleagues
inside and outside the ICJ Kenya to allow the achievements of common goals and
shared objectives in furtherance of ICJ Kenya’s mandate and to perform any
other duty as may be assigned to you by the Executive Director from time to
time.
Knowledge, Skills, and Behaviours,
Required to Achieve Role’s Objectives:
Knowledge / Experiences:
Knowledge / Experiences:
·
A Master degree or equivalent
experience in human rights, political science, international development,
communication or any other specific field relevant to ICJ-Kenya’s work.
·
Documented experience in
international or national work environments and intercultural communication,
including a good understanding of NGO structures and the UN human rights system
and how these operate.
·
Documented experience in advocacy and
lobby work with national and international actors
·
Documented experience in writing
advocacy briefs, articles and press.-releases
Skills:
·
Analytical and problem-solving
skills, with the ability to work to a high standard, manage stress while
prioritising multiple tasks and meeting deadlines.
·
Excellent communication, networking,
and inter-personal skills.
·
Knowledge about Human Rights
·
Proven excellent writing skills in
English
·
Ability to translate “UN language” to
understandable common language
·
Diplomatic attitude
·
Fully computer literate - skilled and
confident user of office applications such as MS Word, Excel, PowerPoint,
e-mail and calendar applications.
·
Good knowledge of social Medias
including uploading and developing materials for websites and intranet.
·
Experience and knowledge of layout
design and media.
Behaviours:
·
Demonstrated commitment to advocacy
and communication.
·
Versatile, personable and flexible,
including taking up various tasks done in a small office.
·
Self-driven and persistency.
·
Independent professional able to
contribute to the overall goal of the organisation.
·
Creative and with initiative to seek
workable solutions.
·
Works collaboratively and listens
actively to the views of those involved.
·
Decisive and results focused
following debate.
·
Capacity to work in a multi-cultural
environment.
How to Apply
Qualified candidates are encouraged to apply.
Qualified candidates are encouraged to apply.
Detailed Applications, CV and
relevant certificates addressed to the Recruitment Committee
should be sent through,
recruiment@icj-kenya.org
or P.O. Box 59743-00200 Nairobi
and should be received not later than
5th January 2016.
ICJ Kenya is an equal opportunity
employer.
Only shortlisted candidate will be
communicated to.