WWF - The global conservation
organization, Kenya, is seeking to recruit a:
Grants Assistant
To be based in Nairobi
Under the supervision of the Program
Funding and Contracts Manager, the Grants Assistant will work closely with the
Business Development and Communications unit to ensure effective and efficient
grants management practice.
- Maintains accuracy and integrity of grants and
contracts database (C2G or other).
- Provides administrative and logistical support
for WWF Kenya Grants and Contracts Administration;
- Supports in preparation of all outgoing
contracts, amendments to existing project documents as necessary;
- Provides assistance in the tracking of
in-house review and sign off process for all contracts;
- Dispatch all outgoing contracts/correspondence
relating to grants and contracts and distributes signed copies for
processing of payments;
- Provides support in Grants Specific
audits;
- Assists to coordinate with finance teams for
funds requests to donors, keeping track on funds received and on
outstanding disbursement for active contracts;
- Maintains accurate and effective filing
systems for all documents and maintains a contracts, consultancies and
service contracts database;
- Supports programmes staff on donor guidelines,
policies and procedures and contractual obligations;
- Works with the fundraising team to prospect;
develop a database of donor profiles;
- Provides proactive support to WWF Kenya
fundraising;
- Provides back up for the Program Funding &
Contracts Manager position.
The prospective candidate should
possess:
- Bachelor's Degree in social sciences, project management,
international development or Business Administration or related
field;
- 2 years proven experience working on issuing,
administering and grants coordination, preferably with international
donor-funded projects, UN agencies or NGOs on relevant programs;
- Knowledge and skills covering the project
management cycle including stages and processes involved in grants
initiations, grants management and monitoring and subsequently closure of
the same.
- Organizational skills and ability to work
independently and as a member of a team;
- Excellent computer skills especially MS Excel
spread-sheets and records. Database management a plus;
- Ability to collate and analyse data
- Excellent communications skills (oral and
written), including editing and proofreading, with attention to
detail;
- Knowledge of government/and donor financial
regulations and procedures.
Interested candidates who meet the
above requirements should email a cover letter and CV with ‘Grants Assistant’
on the subject line to the POD Manager, WWF-Kenya - hresource@wwfkenya.org
Kindly note that only shortlisted persons will be contacted.
WWF is an equal opportunity employer and committed to having a diverse workforce.
