Check your search results here

Government Jobs in Nairobi, Kenya – KHRC

Kenya Human Rights Commission

Vacancy: Finance Manager

 Finance and Administration
Reporting to: Director, Finance & Administration
Supervises: Finance Assistant
Contractual Duration: Two year renewable contract, which is subject to performance and funding

Location: Nairobi

Overall Purpose: The position exists to oversee the management of KHRC’s resources by effectively planning, systematically deploying and monitoring the utilization of the resources through structured systems and programs that ensure that the KHRC policies, partner conditions as well as statutory regulations are complied with. 

Among the resources managed include internal physical and financial resources as well as donor grants and funds. 

The position participates in fundraising through budgeting and negotiation and executes a grant program that ensures proper implementation of the funds.

Key Duties & Responsibilities

Strategic Program Resources Management
  • Support the development and updating of financial policies, procedures and standards, including keeping abreast of new financial and tax laws in accordance to legal requirements and the best financial practices, and ensure that all staff are well informed in their use;
  • Develop program budgets and plans in liaison with the relevant Programme Managers and Director of Finance and Administration;
  • Develop systems for effective deployment of financial resources within KHRC;
  • Ensure that individual program funding is effectively accounted for and adequately reported;
  • Ensure that staff payroll administration is verified for accuracy, properly processed and that all statutory payments such as PAYE, NSSF, NHIF and pension are made on a timely basis and ensure that the Commission is compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements;
  • Advise the Director of Finance and Administration on the opportunities of cross-deployment of program resources across projects as may be prompted by changing priorities or necessitated by specific program treasury demands; and
  • Ensure timely drafting and review of progress reports from team members.
Program Accounting / Grant Management
  • Monitor budget implementation in line with donor requirement;
  • Prepare expenditure reports, help in analyzing the causes of variances and give recommendations on how to correct them in line with donor requirements and KHRC’s way of working;
  • Prepare monthly, quarterly and annual financial reports within the set deadlines.
  • Prepare for, coordinate and manage all projects audits and KHRC annual audit
  • Train and induct new staff on the organization’s financial policy;
  • Implement and monitor financial procedures to prevent/mitigate risks of financial loss and fraud;
  • Ensure that all action plans as agreed by the auditors have been implemented in full and other weakness observed in the other Program Offices do not recur;
  • Ensure timely provision of donor and other program financial reports in accordance with the donor requirements; and
  • Perform audit checks for financial transactions and activities being implemented by partners, conduct follow-up for unaccounted finances, train and give feedback in areas where weakness have been observed.
Financial Resources Management and Fund Raising 
  • Manage the overall deployment and utilization of the Commission’s funds by ensuring that all program staff comply with accountability processes;
  • Lead in cash flow and treasury management to ensure that funds are usually available to cater for liabilities in a timely manner, and exchange losses are minimized;
  • Participate in fundraising by identifying opportunities, initiatives and partners, writing proposals and participating in negotiations on the support required;
  • Manage the utilization and deployment of program resources by proper allocation, approval and manage the reporting on resources utilization; and
  • Advise the Director of Finance and Administration best investment options for uncommitted resources.
Financial and Institutional Sustainability Program 
  • Participate in the conceptualization, evaluation and implementation of financial and institutional sustainability programs;
  • Support the implementation of financial sustainability processes by managing research and external relationships with partners; and
Staff Management
  • Supervise, guide, train and manage performance of the finance assistant;
  • Monitor and advise on the human resource needs and capacities for the finance team.
  • Approve leave, requisitions and undertake other managerial tasks requisite to the team;
  • Ensure team’s harmony, periodical feedbacks and performance reviews for the team members.
Required Qualifications and Job Competencies
  • Have a Bachelor’s degree in Commerce, Finance, Business Administration or any other related field.
  • Be a Certified Public Accountant (CPA-K).
  • The job holder should have at least five (5) years’ experience in managing finance.
  • Ability to develop high-level initiatives and manage high-level roll-out;
  • Ability to engage at corporate levels with organizations, institutions, public service and the institutional government;
  • Ability to conceptualize, evaluate and implement creative initiatives that support the cause of KHRC;
  • Ability in managing multi-donor grants in a multiplicity of programs and thematic areas.
Personal Attributes & Skills

The job holder should possess the following skills and behavioral competencies: 
  • Strategic Planning and Organizing
  • Decision Making
  • Monitoring & Evaluation and Delivery of Results
  • Utilizing Capacity and Resources
  • Communicating and Influencing
  • Adapting and Coping
  • Creative Problem Solving
  • Working in Teams

Job Title: Finance Assistant 
Department: Finance and Administration
Reporting to: Finance Officer
Supervises: None
Contractual Duration: Two year renewable contract, which is subject to performance and funding
Location: Nairobi

Overall Purpose: The role holder is responsible for overall financial administration of KHRC in accordance with legal requirements, highest ethical standards and internationally recognized financial reporting practices.

Key Duties & Responsibilities
  • Ensure that all financial transactions and data are correctly captured in a timely manner and in  accordance with policies and procedures;
  • Ensure that all financial documents are accurately supported, approved and coded, and that all cheque books, cheque lists, petty cash, LPOs are maintained and filed correctly;
  • Processing of payments in a timely manner;
  • Ensure all statutory payments such as PAYE, Withholding Tax, NSSF, NHIF and pension are made on a timely basis;
  • Manage banking, accounts and balances effectively and efficiently, including undertaking monthly bank reconciliations;
  • Undertaking monthly creditors and debtors reconciliations;
  • Support management of donor funding and disbursements; and ensure acknowledgment of receipts and financial reporting is accurate, professional and timely;
  • Scrutinize plans, budgets, and prepare financial reports;
  • Contribute to annual/quarterly budget development and reporting for KHRC;
  • Ensure that the Commission is compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements;
  • Prepare monthly expenditure in relation to budget reports and inform management on a timely basis;
  • Undertake periodic checks of assets and stores are done, and prepare reports on the same for management;
  • Assist in preparation of  high quality donor and periodic management reports including professional annual financial statements in a timely basis;
  • Prepare for and facilitate the execution of audits to ensure successful audits; and Support the Finance Manager in undertaking all finance and budget related responsibilities.
  • Any other duties as allocated to you by your supervisor.
Required Qualifications and Job Competencies
  • A Bachelor’s degree in Accounting, Business Administration, Commerce or a related field; and
  • Professional qualifications in, CPA Part II
  • The job holder should have at least three (3) years’ experience in accounting, preferably in an NGO setup.
  • Should be proficient in the use of accounting packages preferably MS Navision and MS Office.
Personal Attributes & Skills

The job holder should possess the following skills and behavioral competencies: 
  • Planning, Organising and Delivery of Results
  • Must be keen on attention to detail
  • Decision Making
  • Work Process Orientation
  • Adapting and Coping
  • Working in Teams
  • Good communication skills.
If you believe you fit the profile, submit your application and CV detailing your suitability for the post and including daytime telephone contact and three referees, preferably your current or previous line managers to quoting the title of the position you are applying for in the subject line. 

The closing date for this position is on Friday 11th December, 2015. 

 KHRC is an equal opportunity employer committed to ensuring diversity and gender equality within our organization and will seek to recruit the most qualified person for the job irrespective of race, color, marital status, ethnicity, disability, religion, gender, sexual orientation or nationality. 

All qualified persons are encouraged to apply. 

Canvassing will automatically lead to disqualification. 

Only successful candidates will be contacted 

DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here