Concern Worldwide
Officer - Finance and Administration
Reports to: Officer - Finance Partners
Liaises with: Marsabit Concern Programme and Support Staff
Direct Reports:Officer - Finance and Administration
Reports to: Officer - Finance Partners
Liaises with: Marsabit Concern Programme and Support Staff
- Office Cleaner / Housekeeper
- Security Guards
Job Location: Marsabit Town
Contract Details:
- Fixed Term One Year Contract Renewable Subject
to Availability of Funds and Performance
- Monthly Starting Salary - Kes 96,308
- Group Medical Cover (1 Principal and 2
Dependants)
- Group Life Insurance Cover
- WIBA/Group Personal Accident Insurance Cover
Job Summary: The incumbent will undertake finance and
administrative duties and responsibilities that enable efficient and effective
running of Concern's programme support operations in Marsabit.
Main Duties & Responsibilities:
Finance:Petty Cash and Bank Management
Main Duties & Responsibilities:
Finance:Petty Cash and Bank Management
- Issuing of cash in line with Concern’s
financial procedures & policies
- Recording all transactions on a daily basis
- Filing all associated paperwork associated
with such transactions
- Ensuring that the cashbox is stored securely
during cash hours
- Track cash and bank balances to ensure
conformity with Concern financial procedures
- Prepare and reconcile cash and bank
statements/books and send over to Nairobi finance team
- Prepare weekly cash counts for cash in box and
cash in the safe
- Prepare float aging analysis and submit them
with monthly financial reports and follow up on outstanding floats with
relevant staff
- Properly handle and safely keep cash and bank
books
General Ledger Maintenance
- Recording all transactions on the cashbook on
a daily basis, ensuring coding ensuring all codes are correct,
descriptions are appropriate and any exchange rates are correct in line
with Concern’s financial procedures
- Prepare the assigned journals ensuring all
descriptions and budget codes are correct
- Preparation of monthly balance sheet
reconciliations
Payment Processing
- Reviewing financial documents and ensuring
accurate and proper coding in adherence to finance procedures before
processing of payment
- Processing all payments for the Marsabit
office within one (1) week of being receipt
- Follow up on payments including providing
feedback and addressing queries on payments from Service
Providers/Suppliers.
Administration:
- Act as the focal point for IT, HR and
administration functions in Marsabit Office undertaking roles such as
collating leave plans, facilitating leave applications, organizing
pre-employment medical examinations for locally recruited staff etc. as
and when required
- Organizing staff and visitors’ accommodation
in Marsabit
- Managing housekeeping services - garbage
collection, pest and rodent control and office cleaning to ensure a clean,
health, safe and professional working environment
- Supervise, coach and mentor direct reports
(Office Cleaner/Housekeeper and Security Guards) in the effective and
efficient delivery of office support services
- Liaise with Logistics Officer and Field staff
to ensure adequate and timely supply of food, stationery and other
supplies for Team Houses in Maikona and North Horr.
- Liaise with HR and Administration in Nairobi
in the management of Marsabit leases and/or rental agreements
- Contribute to the development of quarterly costed
work plan for the administration function in Marsabit and provide support
in the administration budget revision process for the Marsabit Office
Other Duties
- Ensure strict guardianship and security of
information and documents at all times, including proper filing, secure
storage and limiting access to authorized personnel only
- Proper recording and filing of all finance and
administration related documents
Programme Participant Protection
Policy
- To adhere to the standards of conduct outlined
in the Programme Participant Protection Policy and Concern Code of
Conduct.
Responding to Emergencies:
- Participate and contribute as necessary
towards Concern’s Emergency response as and when necessary
- Comply with Concern’s health, safety and
security guidelines during emergencies
Job Specification:
- A Diploma in Business or Public
Administration/Finance/Accounting. A Bachelor’s Degree in the relevant
areas is desirable.
- CPA K/ACCA/CPS professional certification is
essential.
- A minimum of two (2) years’ experience in a
similar position. Experience in a CBO or NGO or both is preferred.
- Knowledge of and competency in common
finance/accounting and administration processes and procedures coupled
with strong business management acumen.
- Proficiency in the use of MS Office (Spreadsheets,
Word, Access and Power Point) and basic accounting systems preferably
Microsoft Great Plains (MGP)
- Excellent communication, interpersonal,
planning, reporting and organization skills
- Fluency in both spoken and written English and
Kiswahili. Fluency in the local language/s is essential.
Disclaimer Clause: This job description is not exhaustive and may be
revised by the line manager from time to time.
How to apply:
Interested candidates, who meet the above requirements, should send a CV and covering letter, with the subject of the email as ‘Officer - Finance and Administration’ to: The Human Resource Manager, Concern Worldwide, Nairobi**, to the following email address:** nairobi.hr@concern.net**
Each application should include three referees who can validate technical expertise.
Telephone contacts must be submitted with the application.
The closing date for applications is Monday, 4th January 2016.
Hard copy applications will not be accepted.
Only short-listed candidates will be contacted for interview.
Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them.
Interested candidates, who meet the above requirements, should send a CV and covering letter, with the subject of the email as ‘Officer - Finance and Administration’ to: The Human Resource Manager, Concern Worldwide, Nairobi**, to the following email address:** nairobi.hr@concern.net**
Each application should include three referees who can validate technical expertise.
Telephone contacts must be submitted with the application.
The closing date for applications is Monday, 4th January 2016.
Hard copy applications will not be accepted.
Only short-listed candidates will be contacted for interview.
Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them.
In this context all Concern staff
have a responsibility to the organisation to strive for, and maintain, the
highest standards in the day-to-day conduct of their work in accordance with
Concern’s core values and mission.
Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment.
Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment.
By signing the Programme Participant
Protection Policy and the Concern Code of Conduct candidates demonstrate they
have understood its content and agree to conduct themselves in accordance with
the provisions of this document.
Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal.
Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.
Follow Concern online: www.concern.net
Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal.
Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.
Follow Concern online: www.concern.net
Concern Worldwide is an equal opportunity employer
