Action Africa Help International
(AAH-I) is an African-led, regional organisation, working in Kenya, Somalia,
South Sudan, Uganda, and Zambia.
It brings over 25 years’ experience
working with communities in conflict and post-conflict situations, including
refugees, internally displaced people, host communities and communities in
urban slums.
AAH-Kenya is looking for a suitable
candidate to fill the following position to be based in Kakuma refugee camp:
Job Title: Finance & Admin Officer, Kakuma
Job Title: Finance & Admin Officer, Kakuma
Grade: AH
7
Department / Section: Finance
Reports to: Project
Manager
Liaises with: Finance
Manager AAH-I, Senior Program Officer, Administration Officer AAH-I, Admin
Assistant AAH Kenya
Duty Station: Kakuma
Refugee Camp
Job Summary: To ensure all financial and admin processes are functioning effectively and efficiently.
Job Summary: To ensure all financial and admin processes are functioning effectively and efficiently.
S/he will plan, execute and evaluate
all activities of financial management of the logistics’ project financial and
accounting processes in the field location and be responsible for creating,
reviewing, updating and enforcing compliance of the project’s financial
policies and procedures.
Duties & Responsibilities
- Prepare, examine, and analyze accounting
records, financial statements, and other financial reports to assess
accuracy, completeness, and conformance to reporting, cost control and
procedural standards.
- Oversee all admin and procurement duties of
the programme
- Support the development and analysis of
budgets, preparing periodic reports that compare budgeted costs to actual
costs.
- Advise management about issues such as
resource utilization, tax strategies, and the assumptions underlying
budget forecasts.
- Support the internal and external auditing
processes with an aim to close identified gaps.
- Ensure that project finance policies and
procedures are in harmony with the country financial and admin policies
and procedures; and are make sure they are understood by staff.
- Ensure effective, timely and accurate
functioning and monitoring of the financial software system including
maintaining the completeness and integrity of data within the system,
compliance, generating necessary reports and authorising monthly data
compilation in the system.
- Undertake banking duties as needed.
- Cash planning through preparation of weekly
and monthly cash flow forecasts and generation of the cash flow statements
as required
- Reconcile bank statements on a monthly basis
- Ensure that donor and institutional accounting
requirements are adhered to and financial reports are submitted on time
- Prepare income and expenditure narrative and
financial reports for the FAD.
- Support the budget preparation and proposal
writing efforts through provision of information and advice during the
budget preparation and proposal writing processes.
- Collaborate with the Administration/Operations
to ensure that all AAH assets at the field base are recorded and properly
maintained with adequate security.
- Development and monitoring of the field base
recharge mechanisms and advise management on cost effective proposal
reviews
- Ensure compliance with necessary legal and
statutory financial reporting in country, recommending change to
procedures where required.
- Lead on field base audits and follow up on
recommendations. Ensure information is provided to the external and/or
internal auditors as required during the audit process and follow up to
close any identified audit gaps.
- Contribute to the design of and oversee the
preparation of regular (weekly/monthly/quarterly) management reports to
meet the needs of FAD, country programme, and also meet the requirements
for regular reporting set by the Donor, ensuring timeliness and accuracy.
- Oversee preparation and consolidation of UNHCR
financial report for the location.
- Assess finance staff gaps within the team and
advice the Project Manager.
Personal Specifications
Qualifications and Experience
Qualifications and Experience
- A bachelor’s degree in Commerce, Finance or
Business Administration.
- Certified or Chartered Public Accountant with
a valid professional membership.
- At least 3 years’ experience in a similar role
preferably in a camp setting
- At least 3 years’ experience in an NGO
Desirable Skills
- UNHCR Field experience.
- Knowledge and exposure to the social and
cultural values of the region concerned.
- Proficiency in local language(s).
- Skilled in influencing and obtaining
cooperation of individuals not under supervisory control; able to manage
long-distance relationships to achieve results
Additional Skills & Competences
- Able to follow set procedures and instructions
under limited supervision.
- Ability to formulate recommendations to
improve accounting systems.
- Good familiarity with Microsoft Office
packages and PASTEL accounting software
- Good communication and interpersonal skills.
- Good analytical skills with good attention to
detail
- Excellent team-player, resilient and
self-energizing for the field posting.
- Commitment to and understanding of AAH-I’s
vision, mission, and values.
Application Instructions
Interested candidates should email application letters and CVs (with 3 referees) addressed to recruitke@actionafricahelp.org
Shortlisting and interviews will be
done on a rolling basis.
The email Subject Line must show the
job title of the position applied for.
AAH-I is an equal-opportunity
employer.
Only those selected for the
interviews will be contacted