Our client, who deals with
importation and exportation of laundry and catering equipment, installation,
repairing and servicing is looking for an Administrative
Secretary.
Their work will consist of supporting
management, including executives, using a variety of project management,
communication or organizational skills.
Key Responsibilities;- Answer telephones and give information to
callers, take messages, or transfer calls to appropriate individuals.
- Quotation preparation and sending to the
respective clients.
- Compose, type, and distribute meeting notes,
routine correspondence, and reports.
- Greet visitors and callers, handle their
inquiries, and direct them to the appropriate persons according to their
needs.
- Mail newsletters, promotional material, and
other information.
- Maintain scheduling and event calendars.
- Make copies of correspondence and other
printed material.
- Open, read, route, and distribute incoming
mail and other material, and prepare answers to routine letters.
- Schedule and confirm appointments for clients,
customers, or supervisors.
- Set up and maintain paper and electronic
filing systems for records, correspondence, and other material.
- Conduct searches to find needed information,
using such sources as the Internet.
- Coordinate conferences and meetings.
- Learn to operate new office technologies as
they are developed and implemented.
- Manage projects, and contribute to committee
and team work.
- Operate electronic mail systems and coordinate
the flow of information both internally and with other organizations.
- Provide services to customers, such as order
placement and account information.
- Operate office equipment such as fax machines,
copiers, and phone systems, and use computers for spreadsheet, word
processing and other applications.
- Maintain financial records and make basic math
computations quickly and accurately
- Performs other duties assigned.
Qualifications;
- Must have a Bachelors Degree in Business
Administration or a related field.
- Must have at least 2-3 years experience.
- Maintain a high level of confidentiality.
- Communicate clearly and concisely in both
written and oral form.
- Must be computer literate.
- Good clerical and mathematical skills.
- Ability to work under minimum supervision.
- Good written and spoken English.
- Possess good analytical skills.
Monthly gross salary: Ksh.30,000/=
(Approx. 300 USD)
Deadline: 12th
January 2016
Applications:
To apply, please follow the link:
http://bit.ly/1QuB5kk
Summit Recruitment & Training,
Summit Recruitment & Training,
Blixen Court, Karen road,
Karen.
We endeavour to make contact with all of our applicants but unfortunately high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be consider for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.
****Please do not apply if you do not
meet the requirements of the job****
