Rift
Valley Railways (RVR) Ltd is in the middle of a Ksh. 25 Billion (USD.287M)
turnaround process with major investments going towards expanding and
modernizing the fleet, improving rail infrastructure, introducing high-end
technology with a vision of becoming the premier rail and logistics provider.
Purpose: We require all-rounded
Administrative Assistant.
Admin
Assistant
1 Post
Job
Brief / Purpose: Will
be responsible for providing administrative support by ensuring efficient
operation of the office.
Will
support regional manager and employees through a variety of tasks related to
organization and communication. will communicate via phone and email ensuring
that all administration tasks are completed accurately, delivered with high
quality and in a timely manner.
Key Responsibilities / Duties
- Maintains
workflow systems by implementing and developing reporting procedures.
- Creates
and revises systems based on procedures by analyzing record keeping
systems, forms control office layout.
- Performs
administrative and office/clerical support including mailing, scanning,
data entry and copying activities while maintaining electronic and hard
copy filing system for multiple supervisors.
- Resolves
administrative problems by gathering data from supervisors, coordinating
preparation of reports and analyzing data.
- Maintains
supplies/resources inventory by checking stock to determine inventory
level; anticipating needed supplies; placing and expediting orders for
supplies.
- Attend
to visitors and assist other staff in the office with their enquiries
- Operate
a range of office machines such as photocopiers, computers and faxes
- Distribute
correspondence memos, letters, forms and dispatch outgoing mail
- Assist
in the preparation of regularly scheduled reports and invoice processing
Academic and Professional Qualifications:
- Diploma
in Public Relations
- Proficiency
in MS Office
- Knowledge,
Experience and Skills
- Proven
administrative or assistant experience
- Knowledge
of office management systems and procedures
- Excellent
time management skills and ability to multi-task and prioritize
work•Attention to detail and analytical skills
- Excellent
written and verbal communication skills
- Strong
organizational and planning skills
- able
to work methodically, accurately and neatly
- Excellent
oral and written communication skills
- Able
to work as part of a team
- Ability
to prioritize and good data analytical skills
How to Apply
Suitably
qualified applicants should submit their application letters, with detailed CVs
with clear of duties done including a day time contact phone number and
email addresses citing the relevant job title on the subject line to:-
recruitment@rvr.co.ke
Note: The deadline for submitting application is before by close of business on 8th December, 2015
NB: In the event that you are successful, we will require that you provide us with a certificate of Good Conduct that is not more than 6 months old.
Only shortlisted candidates will be contacted
Note: The deadline for submitting application is before by close of business on 8th December, 2015
NB: In the event that you are successful, we will require that you provide us with a certificate of Good Conduct that is not more than 6 months old.
Only shortlisted candidates will be contacted
