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Office Administrator Job in Kenya (Re-Advertisement)

Our client an insurance brokerage firm in Mombasa, Kenya seeks to recruit a reliable, aggressive and goal oriented candidate to serve in the position of Office Administrator.

Core Functions;
  • Organize Training
1.    Organize and Assist
2.    Trustee Training Seminars
3.    Hot Topic Seminars
4.    Budget Briefing Seminars
  • Provide full office administration support- Monthly updating of client information
  • Administer and monitor the day to day office activity in order to ensure clients are served in an accurate and timely manner

Other Roles
  • Assist with preparation of the Quotations and Tender preparation.
  • Organizes day to day banking of collected premiums.
  • Reconcile the client accounts and sending out Renewal invitations.
  • Establish and maintain Client and Underwriters accounts.
  • Ensure transactions are properly recorded and entered into the computer ( Underwriting).
  • Prepare income statements for underwriter and follow up on commissions.
  • Maintain policy files and records for clients.
  • Implement and maintain receiving/dispatching system.
  • Recording and follow-up of utilities bills and collections of premiums.
  • Make follow up to ensure clients receive Risk Notes, receipts and certificates.
  • Manage the filing, storage and security of documents.
  • Respond to inquiries and maintain records of the same to ensure follow up.
  • Manage the repair and maintenance of computer and office equipment.
  • Ensure permits and licenses are up to date.
  • Supervise customer services and responds to customer inquiries.
  • Co-ordinate booking of meeting rooms and maintain a register to be signed by staff using the rooms.
  • Co-ordinate all office repairs.
  • Co-ordinate office cleaning with external contractors.
  • Ensure messengers clean up early in the morning and maintain high standards of cleanliness.
  • Assist with preparation and advertising materials.
  • Perform other related duties as required.
  • Event planning skills.
  • Ability to maintain high level of confidentiality.
  • Good time management skills.
  • Knowledge of office procedures.
  • Excellent public relations and communication skills both written and oral form.
  • Ability to work independently.
  • Organizational and computer skills.
  • Finance and budget administration skills.
  • Ability to accommodate changing needs of management / administration.
  • Minimum 1 year’s front office, Sales or administrative experience preferably in insurance industry.
  • Degree in Administration or any relevant course on Office Management.
  • Intermediate or advanced computer skills; Experience using MS Word, Excel, and PowerPoint.
Mombasa residence are encouraged to apply

Email your application letter and CV to clearly indicating ‘Office Administrator’ on the subject line by 25th November, 2015. 

Do not attach any certificates.

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