Our client an insurance brokerage
firm in Mombasa, Kenya seeks to recruit a reliable, aggressive and goal
oriented candidate to serve in the position of Office
Administrator.
Core Functions;
Core Functions;
1.
Organize and Assist
2.
Trustee Training Seminars
3.
Hot Topic Seminars
4.
Budget Briefing Seminars
- Provide full office administration support-
Monthly updating of client information
- Administer and monitor the day to day office activity
in order to ensure clients are served in an accurate and timely manner
Other Roles
- Assist with preparation of the Quotations and
Tender preparation.
- Organizes day to day banking of collected
premiums.
- Reconcile the client accounts and sending out
Renewal invitations.
- Establish and maintain Client and Underwriters
accounts.
- Ensure transactions are properly recorded and
entered into the computer ( Underwriting).
- Prepare income statements for underwriter and
follow up on commissions.
- Maintain policy files and records for clients.
- Implement and maintain receiving/dispatching
system.
- Recording and follow-up of utilities bills and
collections of premiums.
- Make follow up to ensure clients receive Risk
Notes, receipts and certificates.
- Manage the filing, storage and security of
documents.
- Respond to inquiries and maintain records of
the same to ensure follow up.
- Manage the repair and maintenance of computer
and office equipment.
- Ensure permits and licenses are up to date.
- Supervise customer services and responds to
customer inquiries.
- Co-ordinate booking of meeting rooms and
maintain a register to be signed by staff using the rooms.
- Co-ordinate all office repairs.
- Co-ordinate office cleaning with external
contractors.
- Ensure messengers clean up early in the
morning and maintain high standards of cleanliness.
- Assist with preparation and advertising
materials.
- Perform other related duties as required.
Skills:
- Event planning skills.
- Ability to maintain high level of
confidentiality.
- Good time management skills.
- Knowledge of office procedures.
- Excellent public relations and communication
skills both written and oral form.
- Ability to work independently.
- Organizational and computer skills.
- Finance and budget administration skills.
- Ability to accommodate changing needs of
management / administration.
Qualifications
- Minimum 1 year’s front office, Sales or
administrative experience preferably in insurance industry.
- Degree in Administration or any relevant
course on Office Management.
- Intermediate or advanced computer skills;
Experience using MS Word, Excel, and PowerPoint.
Mombasa residence are encouraged to
apply
Email your application letter and CV to jobs@jantakenya.com clearly indicating ‘Office Administrator’ on the subject line by 25th November, 2015.
Email your application letter and CV to jobs@jantakenya.com clearly indicating ‘Office Administrator’ on the subject line by 25th November, 2015.
Do not attach any certificates.