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Job Vacancies in a Private Members Club in Nairobi Kenya

Job Title: Procurement Officer
Industry: Hospitality
Location: Nairobi
Salary: 80k – 90k

Our client is a Private Members Club that is sports oriented and is based in Nairobi. 

They seek to recruit a highly competent and proactive procurement officer who will be responsible for the timely procurement and delivery of high quality products and services. 

Candidates, who have worked in the hotel industry, are highly encouraged applying.

Duties and Responsibilities
  • Responsible for the continuous improvement and streamlining of delivery systems to increase efficiency and customer satisfaction
  • Designing and implementing efficient and effective procurement management systems in accordance to the Club and Government procurement regulations and policies
  • Planning, implementing and reviewing the club’s annual procurement plans
  • Ensuring that procurement is done in a timely manner within the Club and Public Procurement and Disposal Act and Regulations
  • Coordinating the preparation of procurement plans for all the departments within the Club
  • Conducting market research and establishing reliable and credible sources of goods and services for the Club
Key Qualifications
  • Bachelor’s degree in Procurement or Supply Chain Management or related field
  • Recognized professional qualifications in procurement such as CIPS
  • Minimum experience of 3 years in similar position preferably in hotel industry
  • A minimum of CPA part 2 qualifications

Job Title: Hotel Accounts Assistant
Industry: Hospitality
Location: Nairobi
Salary: 40k – 50k

Our client is a Private Members Club that is sports oriented and is based in Nairobi. 

They seek to recruit a highly competent and proactive accounts assistant to ensure accurate and timely invoicing, receipting and payment for and on behalf of the hotel.

Duties and Responsibilities
  • Process, invoice and reconcile Individual or corporate business
  • Receive and verify invoices & requisitions for goods and services
  • Verify that transactions comply with financial procedures
  • Ensure complete and accurate bank reconciliation for all cash books
  • Data enter invoices for payment in the accounting system
  • Run invoices through the ETR machine
  • Prepare payment vouchers and process cheques
  • Manage the weekly cheque signing process
  • Once cheques are signed, record cheque payment in the system
  • Prepare the creditors ageing summary
  • Maintain status of all cheques paid
  • To undertake other duties as assigned by management
Key Qualifications
  • Degree in Accounting or Finance with.
  • CPA 3 qualification.
  • 2 to 3 years experience as an accountant in a hotel or resort.
  • Proficiency in any hotel operating and accounting system and Microsoft Office Excel, Word and Outlook

Job Title: HR & Admin Assistant
Industry: Hospitality
Location: Nairobi
Salary: 40K – 60K
Our client is one of the leading private Members’ Club that is sports oriented. 

They seek to hire a HR & Admin Assistant to assist with day to day operations of the HR functions and duties.
Duties and Responsibilities
  • Provide clerical and administrative support
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
  • Communicate with public services when necessary
  • Properly handle complaints and grievance procedures
  • Conduct initial orientation to newly hired employees
Qualifications and Experience
  • Degree in Human Resource Management or in Business Administration
  • Higher Diploma in Human Resource Management
  • At least 3-5 years experience in similar role
  • Excellent Communication and interpersonal Skills
  • Excellent Problem Solving Skills

Job Title: Marketing Executive - Hospitality
Industry: Hospitality
Location: Nairobi
Salary: 50K
Our client is one of the leading private Members’ Club that is sports oriented. 

The club wishes to recruit a highly competent and proactive person to fill in the position of a Marketing Executive. 

The successful candidate will be responsible for implementing Marketing and PR strategies as set by head of department.

Duties and Responsibilities
  • Implementation of communication strategies
  • Promote all the clubs banqueting functions and outside catering
  • To assist in the development of good internal and external communications
  • Ensure a high level of customer service, handle complaints and bring them to the attention of the relevant departmental head
  • To source gift items for the various club functions: going out to obtain samples and to check quality and prices, and to liaise with the Purchasing/Procurement Manager on their procurement
  • To handle queries on branding opportunities at the club, both indoor and outdoor and advice on correct pricing for billboards on the premises
  • To coordinate successful and timely release of newsletters and other internal communications and to work with the relevant departments as appropriate under the guidance of the HR manager
  • Sell advertising space for the bi-annual newsletter
  • Liaise with the media to ensure adequate media coverage for events
  • Attend Editorial board and Marketing Subcommittee meetings and deputize for the secretary
  • Co-ordinate logistics for all club functions
Key Accountabilities
  • Timely release of newsletters with adequate advertising revenue
  • Smooth running of specific events and functions
  • Effective promotion of all club functions and services
Knowledge and skills
  • B.Com in Marketing ,Communication or PR
  • Minimum of three years in Marketing/ PR preferably in hotel industry
  • Proven knowledge and experience in organizing PR events and functions
  • Well developed PR and communication skills at all staff and community levels
  • Excellent customer service skills
  • Sharp knowledge of market trends
  • Good public image and personality

Job Title: Client Service Executive - Hospitality
Industry: Hospitality
Location: Nairobi
Salary: 50K -60K
Our client is one of the leading private Members’ Club that is sports oriented. 

They seek to hire a client service executive to be responsible for coordination of club membership procedures and for providing information to the membership and prospects on programs.

Duties and Responsibilities
  • Liaising with colleagues and key spokespeople
  • Liaising with and answering enquiries from media, individuals and other organizations, often via telephone and email
  • Developing goals and action plans with Executive Director for membership development and retention, including corporate sponsorships
  • Providing analysis of existing programmatic and membership materials as well as membership retention rates and opportunities for improvement
  • Developing strategic plan for expanding corporate sponsorship program, improving member benefit offerings, and increasing overall membership
  • Writing membership and sponsorship recruitment materials, appeal letters, brochures, etc.
  • Initiate internal communications, including developing newsletter content, email blasts, event announcements, awareness of member benefits, etc
  • Developing regular mechanisms for providing excellent customer service to existing corporate partners and relationship building with prospective partners
  • Identify, recruit, provide member services and track benefits provided to corporate sponsors to ensure that all sponsors receive benefits offered
  • Ensure sponsorships and donations are accurately acknowledged and tracked
  • Respond promptly to inquiries from prospective members, members, Directors, and others.
  • Assist in creating and updating membership and marketing materials, including letters, flyers for upcoming events, welcome packets, fact sheets, directories, surveys, and others.
  • Assist the directors and management committee as necessary in planning and executing events and day-to-day operations of the office.
  • Send out monthly members’ statements while pursuing collections of arrears and dormant accounts.
  • Updating the membership on events and as may be instructed from time to time.
Key Skills & Qualification
  • Degree in related field
  • At least 3-5 years work experience in similar role preferably in the Hotel industry
  • Excellent knowledge of marketing and customer service, including setting up and managing tickler files
  • Comfortable writing strategic plans, analyzing markets and marketing potential
  • Skilled at writing promotional materials, membership materials, and developing newsletter content
  • Adept at making a sales pitch, comfortable with fundraising, and recruiting new corporate partners
  • Ability to nurture ongoing relationships with corporate partners to ensure solid retention each year
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Client Service Executive) to before 8th December 2015

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

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