Job Title: Executive PA
Location: Nairobi
Salary: 150K – 250K
Our client is a holding company managing various companies in different industries.
Our client is a holding company managing various companies in different industries.
Job Purpose: The role is to provide high quality executive personal assistance and administrative support to the Executive Chairman and to ensure the smooth operation of the various businesses.
This includes assisting
with special projects to improve operational efficiency.
Main Roles and
Responsibilities:
Administrative Duties:
Administrative Duties:
- Support the Chairman to
manage workload and activities.
- Co-ordinate and maintain his diary
including organising of all appointments, meetings,
travel arrangements.
- Monitor and respond to general enquiry mails
as appropriate and manage interruptions to support effective time
management for the Chairman
- Identify, anticipate
and prepare information requirements
of the Chairman for meetings, appointments, presentations
etc and follow up inward and outwards requests for information,
outstanding reports and correspondence.
- Arrange meeting
rooms for internal and
external meetings as requested
and in advance for recurring meetings
- Assist with the
coordination of specific projects
- Schedule meetings for the Chairman, prepare
agenda and draft minutes
To effectively
perform this position, the person will
require the following:
Experience
Experience
- At least 7-10years
experience in PA/admin role
- Experience in diary
management, travel arrangements, expense claims and
- Good telephone etiquette
- Demonstrated knowledge and experience of
managing a team in an administrative capacity
Skills
Planning
- Ability to prioritise administrative duties,organize
and prioritise work for self and Director in an environment with multiple
and conflicting demands
- Capacity to balance
the need to operate independently or
work as part of a team, as tasks
require.
Team building:
- Ability to provide reliable administrative
support and maintain a positive team spirit
Communication:
- Well developed writing
skills with high attention to detail.
Qualifications & Interpersonal
- Above 38 years
- A Degree in Business Administration
- Presentable
- Flexible
- Excellent communication skills
- Outgoing personality
- Well rounded interpersonal skill set
- Good attention to
detail and organizational skills with the capacity to build strong
team relationships
- Work effectively in team
environment and initiate process improvements where
required
- Ability to maintain confidentiality and
handle sensitive matters diplomatically and discreetly
If you are up to the challenge,
possess the necessary qualification and experience, please send your CV only
quoting the job title on the email subject (Executive PA) to
jobs@corporatestaffing.co.ke before Friday 20th November, 2015
Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing
Only candidates short-listed for interview will be contacted.