Bookkeeper
Status: Full-Time Regular with Benefits
Location: Nairobi,
Kenya
Start Date: December 2015
Compensation: Salary commensurate with qualifications
Reporting: Reports Directly to the CFO
Job Summary and Key Priorities: ZanaAfrica seeks to grow its Accounting Unit Team
and with the addition of a Bookkeeper to work collaboratively with our Hybrids’
CFOs
The BookKeeper will be responsible
for the overall accounts recievables and accounts payable with some finance
functions as assigned. This position will directly work with our sales
marketing and programs teams.
The Bookkeeper will additionally be responsible to ensure completeness and integrity for the payroll and tax returns filing as well as participate in the development of day to day short and long term objectives that will assure the continued growth of the teams within ZanaAfrica.
We seek an outstanding candidate with
demonstrated leadership experience and a professional track record of
exceptional performance in key executive financial positions.
Responsibilities
Inventory
- Purchase supplies and equipment as authorized
by management; Monitor office stock and product supply levels and reorder
as necessary
- Asset Management; tag and monitor assets ;
ensure all assets are insured and follow through with insurance where
needed
Filing & Documentation
- Maintain historical records by filing
documents such as receipts, contracts, agreements etc
- Comply with federal, state, international and
local legal requirements by studying requirements for both entities;
enforcing adherence to requirements; filing reports; advising the CFO on
needed actions
- Ensure proper documentation of all payments to
staff, Sub grantees and vendors
- Maintain an orderly accounting filing system
- Assemble information for external auditors for
the annual audit
- Provide clerical and administrative support to
management as requested
Financial
- Maintain the petty cash funds and ensure
accuracy on disbursement, monitoring and accounting and reconciliation
- Develop systems to account for financial
transactions by establishing a chart of accounts; defining bookkeeping
policies and procedures
- Balance subsidiary accounts by reconciling
entries; Maintain general ledger by transferring subsidiary account
summaries.
- Conduct periodic reconciliations of all
accounts to ensure their accuracy; Balance general ledger by preparing a
trial balance; monthly reconciliation of all entries and bank accounts
- Prepare financial reports by collecting,
analyzing, and summarizing account information and trends
- Provide information to the external accountant
who creates the company’s financial statements
- Calculate variances from the budget and report
significant issues to management
- Verify all payment vouchers for accuracy and
completeness before processing and posting into the accounting
system-QuickBooks
- Provide financial and compliance guidelines
- Manage accounts payable and manage accounts
receivable
- Process payroll in a timely manner & File
relevant taxes on behalf of the organistion
- Prepare financial reports for all teams for
submission to management by the 10th of every following month
Procurement and Compliance
- Monitor and implement procurement policies,
including between the hybrid
- Prepare timely Sub grantees returns for
management review; Visit the Sub grantees to monitor their financial
performance as need arises
- Review for compliance with donor and
organizational policies/guidelines on all payments
- Contribute to team effort by accomplishing
related results as needed
Other duties as assigned
Required Qualifications
- CPAIII /ACCA III qualifications, CPAIII and
Degree in Finance, Accounting, or closely related field is PREFERRED.
- Experience in managing FMCG Accounts
- At least 3 years of experience performing
responsibilities required for the position and demonstrating progress in
the role.
- Audit experience and managing of grant funds
is desirable
- Experience in the use of the QuickBooks
Accounting Software.
- Strong team leader and player; Excellent
communication, high computer literacy levels (Excel) and interpersonal
skills & Strong organizational skills
Our Culture: We’re a growing group of now 18 bold, smart,
dedicated individuals from diverse backgrounds who are passionate about
empowering girls and women using all the tools available of non-profit and
for-profit acumen.
We’re a tight knit team of big
thinkers and visionaries who are constantly pushing ahead, innovating, and
moving fast to have the greatest impact on the lives of girls and society as a
whole.
How to Apply
Kindly include the position title in
the subject line of the email and send your CV, Cover Letter, a writing sample,
and referees, addressed to Caroline Gitau at careers@zanaafrica.com before
November 15th , 2015
Only Shortlisted Candidates Will Be Contacted Interviews, will be conducted on a rolling basis.
