Role title: Administrative Coordinator
Reports to: Finance
Director
Location: Nairobi
Purpose of the role: Responsible for administrative functions in the office (including field bookings & purchase orders)
- Building Maintenance
- Stores management
- Issuing of stock
- Updating of monthly stock records
- Procurement
- Sourcing of quotations and analyzing them to
ensure selection of supplier offering fair market price
- Raising of PO’s in maconomy and making a
follow-up until final approval.
- Handling all staff travel
- Sourcing and analyzing of flight quotation.
- Monthly flight analysis record
- Raising of flight PO’s where applicable
- Petty cash management
- Sending out and receiving all Couriers.
- Monthly analysis against the entire courier to
make sure we pay for the services rendered this includes our Tanzania and
Uganda office by allocating Job names and numbers.
- Monthly analysis of Usage in Taxis and
allocation to respective projects
- Doing asset verifications on a quarterly
basis.
Scope of the role:
- Number of people reporting into this
role: 3 (Receptionist, Driver, Uganda Administrative Assistant )
- Client target: Individual contributor in a
team function
- Client contact: Contact with internal clients
- WPP/Regional responsibilities: None
Knowledge and skills
required:
- Relevant completed diploma/degree
- Knowledge of procurement policies
- Strong Organisational and Communication skills
- Proficient in Microsoft Office applications
- Proven track record
- Proficiency in Word, Excel,
- Strong interpersonal skills and ability to
deal with people at all levels
- Team player
- Ability to delegate, motivate, train staff and
take ownership for subordinates’ work
Behavioral dimensions:
- Initiative/proactivity
- Ability to prioritize and schedule work
- Ability to communicate effectively, both
orally and in writing
- Ability to multi-task
- Deadline-driven and ability to work well under
pressure
- Willingness to accept responsibility and
accountability for work
- Ability to work independently as well as in a
team
- Willing to be accountable for output
- Accuracy and quality obsession
- Ability to think logically
- Committed to TNS ethics and standards
- Flexibility to work overtime especially during
reporting cycles
- Proactively drive enhancement of controls and
procedures
Each employee is expected to
demonstrate the Precision Growth values and behaviours in addition to their
specific responsibilities: Enquiring challengers, Precise thinkers, Influential
advisors, Leading experts.
Applications to be submitted to recruitment.tnsea@tnsglobal.com not later than 25th November 2015
Applications to be submitted to recruitment.tnsea@tnsglobal.com not later than 25th November 2015