Sales & Marketing Admin Assistant
Job Ref: 160/10/2015
Location: Nairobi
Our client is seeking a Sales &
Marketing Admin Assistant to join their team.
Job profile: Supports
the sales team, compiles sales reports, prepare sales proposals, online
marketing support as well as provides office administrative support.
- Screening calls, managing calendars, meetings
and arranges sales and marketing events
- Preparing sales and administrative reports
- Provide customer relations support
- Drafting accurate and grammatically correct
official letters and sales correspondence.
- Tracking sales orders to ensure that they are
scheduled and sent out on time.
- Effectively communicating with customers in a
professional and friendly manner.
- Ordering and ensuring the delivery of goods to
customers.
- Organizing sales promotional campaigns.
- Contacting potential customers to arrange
appointments.
- Speaking with customers using clear and
professional language.
- Resolving any sales related issues with
customers.
- Completing the administrative needs of the
Sales Department.
- Making follow-up calls to confirm sales orders
or delivery dates.
- Responding to sales queries via phone, e-mail
and in writing.
- Accurately analyzing and assessing sales
statistical data.
- Provides clerical and minor technical support
for the sales team
- Record keeping responsibilities may include
sales and expense reports, electronic databases and sales proposals for
prospective customers.
- Plan meetings and ensure that sales
representatives in the field are in contact with home office staff.
- Maintain and develop a computerized customer
and prospect database.
- Respond to and follow up sales enquiries by
post, telephone, and personal visits as directed by sales & marketing
director.
- Carry out market research, competitor and
customer surveys.
- Handling a high volume of customer enquiries
whilst providing a high quality of service to each caller.
- Ensuring that office is clean and
professional.
- Carrying out administrative tasks such as data
input, processing information, completing paperwork and filing documents.
- Tender preparation and submission
Education & Requirements
- Diploma in Business, Sales and Marketing or
related
- At least one (1) year sales, marketing and
office administrative experience
- Sharp administrative skills – Briefs manager
on sales activities, record keeping, coordinate sales teams etc.
- Excellent computer skills, Ms. Office –
especially Word and Excel, Internet and email skills
- Requires strong computer and Internet research
skills, flexibility, excellent interpersonal skills, project coordination
experience, and the ability to work well with all levels of internal
management and staff, as well as outside clients and vendors.
- Sensitivity to confidential matters will be
required.
- Possess numerical abilities – Budgets and expenditures,
petty cash usage, Sales margins reports etc.
- Able to work independently with minimal
supervision
- Must be a very competent writer of business
letters, quotations and proposals.
- Team leader experience an advantage
- Experience in doing tenders an advantage
How to Apply
Interested candidates who meet the above criteria should submit their online application on or before 6th November, 2015 athttp://goo.gl/T8sryH
Only those shortlisted will be contacted.
