A well-established organization with
a multi-national presence seeks to engage with a professional, dynamic and
self-respecting professional in the position of:-
Secretary
Main Purpose of the Job: To
support office activities and operations in the following areas:-
- Preparation of letters for dispatch. That is,
scanning, faxing, photocopying, binding bulk documents and addressing.
- Filling:- filling of letters, projects and
documents in their respective files at the Director’s office.
- Flight Bookings and creating staff missions in
SAP;
- Organizing Internal Meetings: - organizing
internal meetings in terms of room allocation, provision of tea, coffee,
water and snack as well as welcoming/registration of participants.
Informing the concerned parties like Security and Protocol about the
coming of visitors for parking and protocols to be observed.
- External Meetings: - organizing external
meetings, workshops, training, conferences and seminars. This entails
getting quotations from hotels, doing a summary and forwarding to the
organizer; getting contracts signed by both parties; preparing materials
for the workshop such as badges, printing programmes/agenda,
presentations; sending invitation, calling and following up on
attendances.
- Providing logistical support in the workshop,
setting up banners, registration desk, signing of meal vouchers, payment
of per diems and eventually reconciliation of the accounts and payments.
- Distribution of mails and documents within the
office.
- Purchase of office requisitions and store
keeping. Ensuring up to date records of all the items in stock
- Management of the office stores, ensuring all
requisitions are issued and updated promptly in the prescribed excel
spreadsheet.
- Support the office of the Director’s office
and the reception when necessary.
Job Skills
- Thorough knowledge and use of all relevant
computer software and the ability to help organize data and information
retrieval systems;
- Good filling and organizational skills;
- Good interpersonal and verbal communication
skills;
- Proven ability to work effectively in a
team-oriented, multi-cultural environment and to function effectively as a
member of various groups;
- Strong written and verbal communication skills
in English.
Qualifications
- Certification in professional Secretarial or
Business Management or Office Management or Public Relations
qualifications.
- A minimum of four (4) years of relevant
professional experience with a multinational organization
- Knowledge of French A MUST
Qualifying candidates to kindly send
their detailed CVs on or before, 12th October, 2015 to the following address:
Business Partner Consulting - (BPC Africa)
Email address: talentsearch@bpc.co.ke
Tel: +254 712 316 888
