Our client is a private members club.
The organisation wishes to urgently
recruit a highly competent and proactive person to fill in the position of
Position: Personal Assistant / Receptionist
Scope and General Purpose: Responsible
for all operations within the organisation. Position: Personal Assistant / Receptionist
Hierarchical Position
Responsible To: Head of HR
Liaises With: Other administration staff
Essential Duties and
Responsibilities:
- First line of contact in the organisation
- Answers telephone calls, and correspondence
- Maintains files and employee records
- Prepares reports, presentations, memorandums,
proposals and correspondence
- Assigns jobs and duties to office staff as
needed
- Monitors office operations
- Schedules appointments and meetings for Head
of HR and upper level staff
- Serves as the go-to for office inquiries and
conflicts
- Manages staff schedules
- Tracks office supply inventory and approves
supply orders
- Assists in the preparation of organisation budgets
and expenses
Job Skills
- Excellent oral and written communication
skills
- Detail oriented and works with a high degree
of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing
deadlines
- Must be self directed and able to complete
projects with limited supervision
- Maintains staff confidentiality
Qualifications
- MUST have worked in the hotel industry.
- A diploma or higher qualification in Business
administration from a recognized institution
- Proficient in the use of computer packages
- Knowledge of basic accounts and book keeping
- At least 3 years experience in a busy office
- Must be able to demonstrate managerial
competencies
- Excellent communication, interpersonal and
negotiation skills.
- Must be at least 25 years old.
How to Apply
Applicants should forward their applications enclosing detailed CV’s stating their previous experience, expected gross pay and copies of relevant certificates by e-mail to BlumeAfrica@gmail.com by 30/10/2015.
Only successful candidates will be
contacted.
