Family Health Options Kenya (FHOK) is
a dynamic not for profit national Non-Governmental Organization with strong
grassroots networks.
FHOK is seeking a qualified person
for the following position:-
Monitoring and Evaluation Officer (Nairobi)
Ref: ME/HQ/2015
Reporting to the Director, Resource
Mobilization, the successful candidate will develop and implement Research,
Monitoring and Evaluation strategies that will drive business growth and meet
the changing needs of the Organization.
Specific Duties and Responsibilities:
Specific Duties and Responsibilities:
- Contribute to the development and
implementation of FHOK monitoring and evaluation plan.
- Contribute to the technical design of M &
E methodologies.
- Contribute to data collection, storage and
analysis.
- Work with programme and Clinic staff to ensure
M&E tools and processes are understood and used.
- Provide advice to staff and stakeholders on M
& E decisions, such as the identification of priorities, needs and
indicators; the design, set up and use of M&E systems to collect data;
and the design of FHOK studies.
- Identify opportunities to provide and present
study findings and data to colleagues to contribute to decision-making and
strategic planning processes in FHOK projects, as appropriate.
- Ensure information from M & E activities
is properly analyzed and written up for reporting and learning, by
undertaking and supporting activities such as:
- Use of data analysis software
- Collation and analysis of M & E data
(including through surveys, web statistics, interviews, subscriber data,
unsolicited feedback, case studies and reports) and analysed against
outcomes to draw out learning and implications.
- Triangulation of findings using different
types of data and analysis of trends over time
- Support FHOK staff to ensure quality of
evaluation reports.
- Write and present M & E reports.
Including:
General
- Contribute to the overall development of FHOK
programme strategy, including actively identifying opportunities for
collaboration with other programme areas.
- Any other responsibilities as may reasonably
be required from time to time.
Person Specifications
- Degree in Public Health, Social Sciences,
Biostatistics or related field.
- A minimum of 3 years working experience in
M& E
- Demonstrated experience in Health MIS,
preferably SRH/HIV AIDS
- Proficiency in word processing, database and
spreadsheets, including advanced skills in at least 2 of the following:
SPSS, Excel, EPi, Info, State and MS Access.
- Experience in design and set up database.
- Knowledge of Social Science and epidemiologic
research
- Experience in development of data collection
tools, including questionnaires.
- A good understanding of current issues in
Sexual Reproductive Health and HIV/AIDS.
- Experience and capacity to step down knowledge
and skills to project implementing staff.
- Good knowledge of the MOH (HMIS), including
the sectional M&E Framework.
- Self-motivation and ability to work with
minimum supervision
Skills
- Good level of proficiency in Windows Excel and
quantitative analysis
- Experience in program design and M & E
plan development
- Ability to design M & E tools, surveys,
surveillance systems, and evaluations
- Demonstrated ability to train and build
capacity of others
- Strong interpersonal skills and managerial
capacity
- Experience in a Non-Governmental Organization.
Director Finance and Administration
Ref: DFA/HQ/2015
Job Purpose: The role of the Director of Finance and
Administration (DFA) - is to develop and maintain strong and effective
financial management systems and administrative support- to ensure the
financial integrity of the Organization and the cost effective use of its
resources.
Specific duties
Management of Finance Department and Member of the Senior Management Team (SMT)
- Provide operational management, direction and
leadership to the finance department, demonstrating clear corporate
direction and vision and providing the highest financial support services
to other Departments.
- Providing strategic financial management
guidance and support to the Organization particularly in the areas of
financial sustainability, Risk Management and Resources Allocation.
- Reviews and advises the Executive Director and
the SMT on all financial matters pertaining to statutory requirements and
policy framework of IPPF and other partners.
- To establish and develop close communication
links with the partners’ Financial Management Focal Points.
- To monitor on a monthly basis, the financial
performance against approved budgets and financial targets to ensure that
timely corrective actions are taken where necessary.
- To guide, train and supervise staff under
his/her responsibility
Financial Planning and Reporting
- Coordinate and monitor the annual budgeting
process required for the preparation of the APB (Annual Plan and Budget)
- Provide budgetary guidelines and support to
budget holders and ensure timetables are met consistently
- Consolidates all unit/project budgets in the
format required by donors
- Actively liaises with the Regional Financial
Management Advisor during the APB review to clarify issues and make
appropriate changes to the budget
- Once the Organization’s budget is approved,
ensure all budget holders are adequately trained and informed on budgetary
allocations and guidelines
- To develop and maintain a reporting system
which allows the effective monitoring of the budget
- To produce timely and accurate management
accounts for local management with budgetary variance analysis on monthly
and quarterly basis
- To prepare half yearly and annual management
accounts required for the Half Yearly Report and the Annual Report
- To produce statutory year-end accounts in
compliance with partners’ External Audit requirements.
- To produce financial reports to partners as
required.
Financial Monitoring and Control
- Develop and maintain effective financial
policies and procedures in line with local statutory requirements as well
as partners’ Financial policies and procedures
- Ensure adherence to approved financial policies
and procedures, as well as donor requirements
- Develop, document, implement and evaluate an
internal control system to maintain the financial integrity of the
association
- Coordinate the accounting function to ensure
timely and accurate production of accounting records, month and year end
closure of accounts and reconciliation for the preparation of reports and
statements
- Prepare quarterly cash flow projections and
follow up on remittances from donors to ensure efficient cash flow
management
- Review payments, advances, inter-office
charges, cash and bank reconciliations on the basis of proper supporting
documentation
- Provide oversight to payroll procedures to
ensure remunerations are properly approved, accurate and paid on a timely
basis, that local regulations concerning statutory deductions are strictly
adhered to and appropriate remittances made to the relevant authorities on
the due dates
- Ensure preparation and regular maintenance of
the Fixed Assets register with regular reconciliation with accounting
records
Audit
- Ensure the financial statements are timely
produced for internal and external audit as required
- Ensure that a sufficient audit trail is
maintained for all transactions
- To provide full co-operation with internal and
external auditors and implement recommendations contained in the
Management Letter once agreed.
Performance Measurement
- To develop, implement and evaluate financial
performance measurement relevant to the operations of the Organization, in
collaboration with other departments
- To participate in financial performance
measurement exercises, including benchmarking, in collaboration with other
associations.
Knowledge, Skills and Abilities
Knowledge
Knowledge
The incumbent must have proficient
knowledge in the following areas:
- Financial Management
- Report writing
- Grant making and grant management
- Compliance laws and regulations
- SUN system
Skills
The incumbent must demonstrate the
following skills:
- Supervisory and interpersonal skills
- Team building skills
- Negotiations skills
- Computer skills including the ability to
operate spreadsheets and SUN system proficiently.
- Relationship management and communication
skills.
- Analytical skills
Minimum qualifications, skills and
competencies
- Masters degree in business administration,
finance or related field.
- Minimum of 7 years’ relevant work experience,
3 of which must be in a similar or comparable position.
- Competence in use of spreadsheets.Proficinecy
in SUN system will be an added advantage.
- Excellent team player with good interpersonal
skills
- Thorough knowledge of grant management within
the CSO, private or public sector will be an added advantage.
- Knowledge of human resource management
policies, financial rules and regulations and procurement is desirable.
- Highest level of integrity and honesty is a
requirement
- Strong leadership and people management
skills.
- Fluency in English language.
How to Apply:
If you are interested in the position and have the skills we are looking for, we would like to hear from you.
Please forward a copy of your updated CV, your current salary and benefits, expected salary to the address below with word ‘HRM’ labeled at the back of the envelop.
If you are interested in the position and have the skills we are looking for, we would like to hear from you.
Please forward a copy of your updated CV, your current salary and benefits, expected salary to the address below with word ‘HRM’ labeled at the back of the envelop.
In line with FHOK’s values of gender,
women are particularly encouraged to apply in confidence to.
Executive Director
Executive Director
Family Health Options Kenya
P.O Box 30581- 00100
Nairobi
Only successful candidates will be contacted and conversing will lead to automatic disqualification.
Nairobi
Only successful candidates will be contacted and conversing will lead to automatic disqualification.
