NGO Jobs in Nairobi, Kenya – ACTED

ACTED Kenya / Somalia 
 
Department: Program
 
Position: Head of Donor Relations and Fundraising Unit
 
Contract duration: One Year
 
Duty Station: Nairobi, Kenya with frequent travels to other countries in the Region
 
Starting Date: November 2015

ACTED is a non-governmental organization whose vocation is to support vulnerable population world-wide and to accompany them in building a better future. 


ACTED was created in 1993, is governed by the French law and has its headquarters in Paris, France.
ACTED Kenya is looking for experienced self-driven and self-oriented professional to fill the following post;

Head of Donor Relations and Fundraising Unit
 
Under the authority of the Country Director, her/his specific duties will include:

Project Cycle Management and Reporting
  • Facilitate the development and implementation of project cycle management;
  • Train the staff to use the PCM guide and related tools and procedures, and notably follow up the implementation of the Project Management framework (PMF, ACTED PCM Tool) for all projects
  • Keep track of all projects and programmes monitoring and evaluation schedules and work with field staff to design and implement monitoring and evaluation procedures;
  • Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
Information System
  • Follow up the day-to-day workings of the AME Department, including reading weekly monitoring reports and follow-up;
  • Ensure that appraisal, monitoring and evaluation reports are made useful for fundraising and add to the general base of field knowledge in the country for all organizations working in the area;
  • Set up a Resource Centre at the capital office regularly updated with appropriate and relevant external and internal resources.
  • Diffuse information to other internal stakeholders through the intranet and the regional office
  • Ensure that local partners, when appropriate, engaged in appraisal for and/or with ACTED are trained and given advice in participatory approaches, minimalizing bias, and other key methodologies for information gathering;
  • Work with base and field staff to help design and improve adapted participatory appraisal mechanisms for the projects implemented in the country;
  • Follow up work plans, activities and their quality;
  • Work with the administrative departments to ensure that procedures are respected;
  • Solve problems and give professional guidance, specially for interns / volunteers;
  • Communicate regularly to the regional Coordination, Programme Managers and Coordinations on all activities;
Proposal Development and External Relations and Donor Strategy
  • Develop and deliver a comprehensive and coherent fundraising strategy for the organisation.
  • Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
  • Understand and disseminate Donors guidelines ;
  • Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
  • Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
  • Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
  • Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up
  • In relation with the project development manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
  • Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
  • Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
  • Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
  • Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
  • Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
  • Act as point of contact for all Donor communication, including the organization of and hosting of Donor visits in the field for projects s/he is in charge of
External Communication
  • Define the main target groups, activities, resources and partnerships needed;
  • Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
  • Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalyzing action on specific projects or components of projects
Requested Profile
  • Master Level education in International Relations, Development Studies, Humanitarian Aid or a relevant field.
  • Masters Level education or post graduate Diploma in Sociology is desirable
  • 5+ years of solid experience in the Humanitarian Field, Donor Relations, Project Development, management and monitoring systems, preferably in INGOs are required.
  • Fluency in written and spoken English
  • Proficiency in French is desirable to enable easy flow of communication with French speaking countries
  • Strong Writing abilities and analytical skills
  • At least 2-3 years of working experience in regions with unstable security either in Africa, Asia, or the Middle East;
  • Demonstrated communication and organizational skills;
  • Proven ability to work creatively and independently both in the field and in the office;
  • Knowledge of local languages and/or regional experience will be an added advantage

Department: REACH

Position: REACH Manager

Contract duration: One Year

Location: Nairobi with potential 50% travel to Somalia

Starting Date: November 2015

ACTED is a non-governmental organization whose vocation is to support vulnerable population world-wide and to accompany them in building a better future. 


ACTED was created in 1993, is governed by the French law and has its headquarters in Paris, France. 
REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT).

ACTED Kenya is looking for experienced self-driven and self-oriented professional to fill the following post;

REACH Manager
 
Under the authority of the Country Director, her/his specific duties will include:
  • In coordination with Country Director and REACH Regional Managers, design and implement REACH assessment strategy and methodology within the refugee camps;
  • Management of REACH assessment field staff to ensure a smooth and timely implementation of activities;
  • Ensuring that assessment strategies are implemented in a structured and coherent manner in line with project and strategic objectives;
  • Coordinate and ensure timely data collection, analysis and, in partnership with GIS/DB team, mapping of datasets, ensure that all collected data are geo-referenced;
  • Works closely with GIS/SB team in country.
  • Ensure the writing of timely and accurate assessment reports and factsheets;
  • Keep track of all projects and programmes assessment schedules and work with field staff to design and implement REACH assessment procedures;
  • Supporting the development/revision of assessment / programme strategies, reports or new proposals;
  • Liaising with programme staff of other ACTED departments to ensure close coordination and information sharing is maintained;
  • In coordination with REACH Regional Managers, external representation of REACH with Donors, Partners and the wider Aid Community through clusters and sectoral working groups;
  • Coordinate timely and accurate reporting to IMPACT Headquarter
Requested Profile
  • Excellent academic qualifications, including a Master degree in International Relations or relevant discipline;
  • Excellent analytical skills of qualitative, quantitative and geo-spatial data
  • At least 5 years of relevant working experience in humanitarian settings;
  • Excellent communication and drafting skills for effective reporting;
  • Excellent team management skills;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset
  • Fluency in English required, Somali language an advantage
  • Ability to operation Microsoft Word, Excel and Project Management Software.
  • Ability to operate SPSS or related statistical programming
  • Ability to operate qualitative data analysis programming
  • Ability to work independently.
Application Procedure
 
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 6th Nov 2015. 

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage

Kindly note that due to the urgency of the positions; CVs will be shortlisted on on going basis. 

Please note that only the shortlisted candidates will be contacted.


ACTED is an Equal Opportunity Employer.