Massive Recruitment in a NGO in Kenya – DAI/ USAID

DAI, a global development consulting firm, seeks applications from qualified candidates for the Kenya Integrated Water, Sanitation and Hygiene (KIWASH) project. 

KIWASH is a five-year, USAID-funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya. 

Its purpose is to institutionalize catalytic models of sustainable service delivery for accelerated water and sanitation access in specific target counties and to improve complementary hygiene behaviors. 


Positions are based in Nairobi or Kisumu, and may require significant travel throughout the country. 

Vacancy: Procurement and Local Subcontracts Officer

Summary of Primary Duties 
 
The Procurement and Local Subcontracts Officer will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. 

The main responsibility for this position is to conduct procurement of goods and services. 

The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. 

The position requires knowledge of the Federal Acquisition Regulations (FAR). 

The Procurement Specialist will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to Finance Team. 

He or she will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned.

Qualifications
  • Bachelor’s degree in Business Administration or related field
  • 5+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
  • Minimum 2 years’ experience working in a procurement role for USAID funded projects
  • Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to time sensitive demands & inquiries 
  • Proficiency using Microsoft office suite, and other relevant software
  • Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
  • Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
  • Ability to manage and prioritize multiple concurrent bids
  • Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
  • Extremely well organized and self-directed individual with sound technical skills, and analytical ability
  • Fluency in English is required

Vacancy: Procurement and Local Subcontracts Manager

Summary of Primary Duties: The Procurement Manager is a key member of the Procurement Team. He/She will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. 

The main responsibility for this position is to oversee and conduct procurement of goods and services.

The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. 

The position requires knowledge of the Federal Acquisition Regulations (FAR). 

The Procurement Manager will be responsible for overseeing and ensuring that complete procurement related backup documentation is provided prior to submission to Finance Team. 

He/She will oversee solicitations, and price/cost/reasonability analyses. 

Qualifications
  • Bachelor’s degree in Business Administration or related field
  • 8+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
  • Minimum 3 years’ experience working in a procurement role for USAID funded projects
  • Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to time sensitive demands & inquiries 
  • Proficiency using Microsoft office suite, and other relevant software
  • Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
  • Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
  • Ability to manage and prioritize multiple concurrent bids
  • Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
  • Extremely well organized and self-directed individual with sound technical skills, and analytical ability
  • Fluency in English is required

Vacancy: Senior M&E Manager

Summary of Primary Duties 
 
The Senior M&E Manager will design and manage systems for data collection, monitoring and evaluation, and knowledge management. 

S/he will ensure that the project team generates data and learns from project activities on an ongoing basis to identify the highest return opportunities, ensure effective knowledge management, inform the project’s adaptive management approach, and improve program accountability and effectiveness.

Essential Duties
  • Develop and roll-out the KIWASH knowledge management strategy, including development and dissemination of materials;
  • Oversee development of the KIWASH Performance Management Plan (PMP) and M&E system. 
  • Ensure data quality through regular quality control reviews;
  • Design and lead rigorous baseline, specialized assessments of technical activities to determine efficacy of proposed interventions and measure KIWASH impact;
  • Provide day-to-day oversight to the M&E team;
  • Support M&E and technical teams to develop activity indicators and targets and gather quantitative and qualitative data related to those indicators and targets;
  • Work with technical teams to develop appropriate M&E plans for each activity during implementation.
  • Conduct participatory M&E of technical field activities to measure quantitative as well as qualitative impact;
  • Lead M&E and performance management reporting.
Qualifications
  • Master’s degree in statistics or related field;
  • At least ten years of progressively responsible experience in the design and/or management of USAID or donor-funded programs;
  • Demonstrated experience leading baseline assessments, specialized studies, and impact evaluations for complex development programs;
  • Familiarity with developing M&E indicators and plans;
  • Experience supervising project teams;
  • Strong written and verbal English communication skills.

Vacancy: Logistics Officer

Summary of Primary Duties 
 
The Logistics Officer will oversee all logistics-related activities for KIWASH.  S/he shall ensure that the outlined logistics policies and procedures are implemented.

The Logistics Specialist shall provide and maintain complete and accurate data for all logistics and inventory files.  

Essential Duties
  • Support day-to-day logistics issues, including travel schedules and itineraries, reservations, and support for planned KIWASH events and activities;
  • Support regional travel needs of program staff;
  • Assist in managing the customs clearance program and document filing system
  • Maintain project  inventory system;
  • Serve as a point of contact for logistics-related questions during audits;
  • Carry out any other relevant duties requested.
  • Supervise project drivers
Qualifications
  • B.A. Degree in Business Administration or equivalent.
  • 2+ years of relevant experience in logistic, office administration, and/or project operations
  • Minimum 1 year experience working on donor-funded projects
  • Ability to respond effectively to the time-sensitive inquiries
  • Experience with enterprise accounting software, and Microsoft office suite
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in English

Vacancy: IT Officer

Summary of Primary Duties:

The IT Officer is responsible for the IT needs of the KIWASH office, including system installations, maintenance, and technical support. 

He or she is responsible for ensuring that standards set by the DAI home office are followed and project solutions are the most efficient and cost effective. 

He or she will ensure that proper back up, anti-virus and disaster recovery procedures are identified and followed and that end users have access to shared files, printers and email.

Essential Duties
  • Establish office IT local area networks and ensure secure IT systems.
  • Manage all software, servers, and local networks.
  • Assess local availability of IT equipment.
  • Procure and provide staff with appropriate IT and communications equipment (cell phones, satellite phones, laptops, etc.)
  • Negotiate service arrangements with Kenyan and regional ICT service providers.
  • Check systems in order to optimize performance and initiate recovery action after system failures.
  • Make suggestions for network hardware and software system improvements.
  • Maintain inventory of IT and communication equipment.
  • Provide IT support assistance to project staff.
Qualifications  
  • Bachelor’s degree in IT or other relevant field.
  • 5+ years of experience developing and managing IT solutions, preferably for a donor-funded development project.
  • Fluency in English.

Vacancy: HR and Office Manager

Summary of Primary Duties: The HR/Office Manager will oversee human resources and manage Nairobi office facilities for the KIWASH project.

Essential Duties
  • Oversee all human resources operations on the project, including recruitment, hiring, employee on‐boarding, staff orientation, performance reviews, and disciplinary action in compliance with USAID rules and regulations, DAI policies, and local labor laws.
  • Facilitate recruitment and hiring process by advertising vacancies, shortlisting resumes, scheduling and observing interviews, collecting required documents, checking references, and verifying salary history.
  • Coordinate and supervise the preparation of employment agreements for staff.
  • Train supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process.
  • Mitigate and resolve human resource conflicts and issues, seeking assistance and guidance from the Finance and Administration Manager or other senior staff members as needed.
  • Develop and maintain the Human Resources Management section of the KIWASH Field Operations Manual, ensuring updates as needed.
  • Maintain personnel files in hard copy and TAMIS for all long-term and short-term project staff.
  • Work with Chief of Party to fill surge capacity technical needs, including identifying and hiring long‐term and short‐term technical experts in a timely fashion.
  • Oversee the administration of the KIWASH Nairobi office, including coordinating equipment maintenance with the relevant departments and managing the procurement of office supplies and other operational needs.
Qualifications
  • At least 6 years of work experience in human resources, recruitment, office administration, and other relevant areas.
  • Knowledge of local laws and USAID rules and regulations related to personnel management and compliance.
  • Previous supervisory experience for office/HR teams.
  • Bachelor’s degree in a relevant field.
  • Excellent writing, speaking, and reading skills in English.

Vacancy: Grants and Activities Manager

Summary of Primary Duties 
 
The Grants and Activities Manager will oversee the design and management of the KIWASH grants funds: the Enterprise Fund to cost-share activities with the private sector, the Innovation Fund to pilot or scale appropriate approaches and technologies, and the Healthy Behaviors Fund to invest in local community outreach to promote WASH behaviors. 

Essential Duties
  • Develop and manage the KIWASH Grants under Contract Manual and grants-related sections of the project’s Field Operations Manual.
  • Provide day‐to‐day management of the KIWASH grants program, including awards management, reporting, outreach to potential grantees, and compliance.
  • Work with KIWASH embedded teams and technical specialists to devise and lead strategies to ensure broad participation in the KIWASH grants program.
  • Analyze and evaluate grant applications, proposals, and awards.
  • Ensure post‐award management in accordance with relevant regulations, including reporting and auditing in accordance with USAID and DAI policies and procedures.
  • Review and approve grant-related expenses
  • Provide procedural and policy guidance to program staff and grantees to ensure adherence to management policies and achievement of objectives.
  • Routinely monitor grantees to ensure that funds allocated are used for specified purposes.
  • Design and lead capacity building training for local organizations to ensure their proposals meet USAID regulations.
  • Providing training, guidance and direction to project staff working on grants and activities
  • Conduct periodic reviews of grants documentation to ensure requirements are met.
  • Ensures adequate backup documentation is uploaded to relevant system according to set deadlines
Qualifications
  • Bachelor’s degree in a relevant field
  • 8+ years of professional experience and progressive responsibility in grants or project management
  • Minimum 2 years’ experience managing grants on USAID-funded projects
  • Demonstrated experience with various grant mechanisms, including grants‐under‐contract, fixed obligation, and in‐kind grants.
  • Experience supervising staff
  • Ability to respond effectively to the most sensitive inquiries or complaints
  • Demonstrated report writing skills in English is required.
  • An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in English is required

Vacancy: Field Accountant

Summary of Primary Duties 
 
The Field Accountant is a key member of the finance team. He or she will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. 

The Field Accountant will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. 

This position will ensure compliance of all accounting and financial reporting functions. 

Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues. 

The individual is also responsible for cash flow analyses, and the overall financial well-being of the project.

This position will work collaboratively with local and home office staff but will report to the designated local Finance Manager. 

The Field Accountant may perform any other related duties as assigned.

Qualifications
  • B.A. Degree in Accounting, Finance, Business Administration or equivalent.
  • 4+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
  • Minimum 2 years’ experience managing USAID funded projects
  • Experience in financial management of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to the time sensitive inquiries
  • Experience with enterprise accounting software, and Microsoft office suite
  • Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in English is required

Vacancy: Communications and Marketing Manager

Summary of Primary Duties 
 
The Communications and Marketing Manager will oversee and manage all areas of project communications and reporting. 

He or she will oversee the KIWASH communications strategy and portfolio, and ensure that all communications platforms comply with USAID regulations and contractual requirements and are delivered on time. 

Working closely with the Chief of Party and USAID, the Communications and Marketing Manager will prepare external communications materials, including media campaigns, project success stories, and other communications products for dissemination to project stakeholders, beneficiaries, and partners.

Essential Duties
  • Develop the KIWASH communication strategy, including utilization of social media platforms, for internal and external communications.
  • Develop innovative communications products to actively engage KIWASH stakeholders across the EAC region, including institutional and private sector partners.
  • Oversee KIWASH deliverables for reporting, including establishing KIWASH reporting schedules and developing reporting templates.
  • Build the capacity of KIWASH staff in developing content from project activities.
  • Collect and organize data-calls to the relevant programmatic teams to solicit information on progress of project activities and service delivery projects.
  • Integrate, edit, and finalize KIWASH communications products, including draft written materials, success stories, press releases, and regular reporting requirements (monthly, quarterly etc.)
  • Manage and store all documents in DAI’s management information system (TAMIS.)
  • Maintain and develop content for the project’s website in coordination with the IT team and USAID.
  • Work with KIWASH staff to develop and produce marketing, outreach, and materials for events.
  • Serve as the point of contact for local media inquiries.
  • Review and edit project documents submitted by subcontractors and grantees.
  • Serve as liaison with media groups to cover specific and relevant project activities, such as opening and closing ceremonies.
  • Provide quality assurance on USAID branding and marking.
  • Liaise with relevant stakeholders, including institutional and private sector partners, to increase visibility and maximize coordination.
  • Monitor press coverage—including news wires, local newspapers, television and radio.
  • Coordinate on-demand information for USAID or other stakeholders.
  • Represent KIWASH at events and meetings as required.
Qualifications
  • Strongly preferred master’s degree in communications, marketing, journalism, literature or other related field.
  • At least 8 years of progressively responsible experience in communications, reporting, communications product development, and knowledge management for USAID or other international donor-funded programs.
  • Excellent writing skills and experience preparing well-researched reports;
  • Demonstrated experience designing strategic communications plans, developing and implementing knowledge management tools or systems, and developing content for social media platforms.
  • Demonstrated ability to work collaboratively with institutional and private‐sector partners and stakeholders in a multi‐country setting.
  • Proficiency with MS Office (Word and Power Point), graphic arts and/or desktop publishing software a plus.
  • Excellent writing, speaking, and reading skills in English.

Vacancy: Associate Field Accountant

Summary of Primary Duties 
 
The Associate Field Accountant is a key member of the finance team. He or she will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. 

The Associate Field Accountant will provide accounting and financial analysis support to the Field Accountant and Accounting Manager. 

He/she will support the submission of financial reports based on internal company deadlines. This position will ensure compliance of all accounting and financial reporting functions. 

The Associate Field Accountant will be responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, assuring all backup documentation is audit ready, and troubleshooting accounting issues. 

This position covers for the Field Accountant in his or her absence. This position reports directly to the Accounting Manager. 

The Associate Field Accountant may perform other related duties as assigned.

Qualifications
  • B.A. Degree in Accounting, Finance, Business Administration or equivalent.
  • 1+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
  • Minimum 1 year experience managing USAID-funded projects
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to the time sensitive inquiries
  • Experience with enterprise accounting software, and Microsoft office suite
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in English is required.
Vacancy: Administrative Assistant

Summary of Primary Duties: The Administrative Assistant will support the HR/Office Manager in the performance of all the administrative duties for the KIWASH office in Nairobi.

Essential Duties
  • Handle calls, mail, and electronic communications and routing messages and information to appropriate individuals.
  • Receive incoming phone calls and guests.
  • Make appointments and maintain a group calendar.
  • Taking notes during meetings or training sessions as requested.
  • Maintain administrative files and office supplies; request additional supplies as needed.
  • Schedule meetings and prepare required materials.
  • Assist the HR/Office Manager, as needed, with recruitment and personnel administration.
  • Assist with processing of local work permits and travel visas for project staff.
  • Other duties as assigned.
Qualifications
  • High school diploma or equivalent.
  • At least 2 years work experience in the administrative support field, preferably with USAID or other international donor-funded projects.
  • Excellent writing, speaking, and reading skills in English.
  • Excellent verbal and written communication and interpersonal skills.
  • Computer literate with e-mail, word processing and spreadsheet experience.
  • Ability to multi-task and prioritize tasks.
  • Excellent organizational skills and ability to work as part of a team.

Vacancy: Accounting Manager

DAI, a global development consulting firm, seeks applications from qualified candidates for the Kenya Integrated Water, Sanitation and Hygiene (KIWASH) project.

KIWASH is a five-year, USAID - funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya. 

Its purpose is to institutionalize catalytic models of sustainable service delivery for accelerated water and sanitation access in specific target counties and to improve complementary hygiene behaviors. 


Positions are based in Nairobi or Kisumu, and may require significant travel throughout the country. 
 
Summary of Primary Duties 
 
The Accounting Manager is a key member of the finance team. He or she will play a pivotal role in overseeing adherence to project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, financial policies, procedures, controls, and reporting systems. 

The individual ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable / payable, payroll, risk management, and partner’s relationships, audit backup documentation, and directly supervise and support the project’s Field Accountant and Associate Field Accountant. 

He or she will be responsible for cash flow analyses, and the overall financial well-being of the project. 

The Accounting Manager may be called upon to assume main accounting responsibilities when needed or perform any other related duties as assigned.

Qualifications
  • B.A. Degree in Accounting, Finance, Business Administration or equivalent. Advanced degree MBA, CPA or equivalent preferred.
  • 8+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
  • Minimum 2 years’ experience managing USAID funded projects
  • Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
  • Accuracy in working with large amounts of data
  • Experience supervising staff
  • Ability to respond effectively to the most sensitive inquiries or complaints
  • Experience with enterprise accounting software, and Microsoft office suite
  • Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
  • Demonstrated report writing skills in English is required.
  • An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in English is required.

Qualified candidates should e-mail their CV to KIWASH_Recruitment@dai.com by October 24, 2015, indicating position of interest in the subject line.