Finance Assistant - Procurement
Purpose of the Position: Understand
organizations requirements, buy products and services at the right price, from
the right source, at the right specification that meets organizations needs in
the right quantity, for delivery at the right time, to the right internal
customers.
Purchases and Inventory Management
- Undertake procurement analysis for approval by
the Supervisor and the procurement committee.
- Undertake procurement follow up for project
supplies and equipment.
- Ensure accurate and properly authorized
requisitions (Procurement Requests) before any procurement is undertaken.
- Ensure responsible, transparent and compliant
use of funds within approved budget and in compliance with the
organization’s policies.
- Take part in coordinating quarterly
procurement plans.
- Keep details of current and potential supplier
contacts.
- Participate in inventory management including
updating stock cards, reorder levels determination and monthly inventory
movement reports.
- Assist in carrying out regular inventory spot
checks, quarterly inventory counts (stock takes) and annual stock takes.
- Ensure that the project does not suffer any
loss through fraud and error by ensuring that the set out process and
procedures are followed and that assets are safeguarded by closely
monitoring and maintaining an adequate system of internal control.
Bookkeeping and Accounts
- Assist Finance Officer in Financial files and
records maintenance
- Assist Finance Officer in office petty cash
management i.e. receipts and disbursements.
- Assist in recording project income and do
analysis of cost centers for the project’s production.
- General photocopying and filing
Internal Administration
- Ensure adherence to the organization’s
policies and procedures as outlined in the Financial Policy and Procedures
and Procurement Manuals, accounting standards and statutory requirement
pertaining to accounting and financial reporting.
- Participate in regular reviews and status
reports on progress and achievement of institutional development goals.
- Assist in general filing and office
administration.
- Ensure the department’s financial documents
are kept in an orderly fashion and filed as required.
- Coordinate the department’s monthly calendar for
timely achievement of deliverables.
Other duties and responsibilities
- Perform any other duties and responsibilities
which may be assigned by the Supervisor and management from time to time
and which are related to the achievement of the organization’s mission and
vision.
- Actively participate in the Saturday
Psycho-Social Support Program for Orphaned and Vulnerable Children and
build the community’s capacity to eventually run the Saturday PSS on their
own.
Knowledge, Skills and Abilities:
Level of education
- At least CPA 2.
- Certificate in Purchasing & Supplies is an
added advantage.
- General computer skills are desired but must
have knowledge and ability to utilize QuickBooks.
Other competencies
- Strong written and verbal communication
skills.
- Even temperament to deal with difficult
situations
- Should be good at multi-tasking
- Strong analytical skills.
- Ability to work effectively in team
environment.
- Application of Accounting Knowledge is key
Job experience
- At least two (2) years’ experience in a
similar position.
Follow the following link to apply: http://www.lincolneducationservices.com/finance-assistant-procurement/
Only shortlisted candidates shall be
contacted.