World Renew Kenya
Position Title: Finance and Administration Manager
Position Title: Finance and Administration Manager
Reports To: Country
Director
Essential Duties and Responsibilities:
Financial Management
- Serve as Finance and Administration Manager
for World Renew Kenya
- Prepare project budget and cash flow
forecasting for submission to the World Renew Home Office for fund
transfer to the country office and partners
- Ensure efficient performance of finance and
administration staff in the World Renew Kenya office
- Reconcile invoices, expenditures, project
codes, funds source and ensure proper documentation and approvals before
claims/refunds and debit notes are raised, and reconcile project accounts
with Country office records as may be required
- Manage the country budget with constant
monitoring, informing the Country Director and Country team of all
variances and provide analysis
- Prepare monthly and periodic bank
reconciliations and financial and accounting reports for the Country
office on a timely basis, meeting strict deadlines and requirements of
different programs Make all necessary Journal Vouchers as required by
World Renew financial policies and procedures
- Ensure accurate financial accounts and
reports, including the internal auditing and reviewing of the work
completed by all staff performing financial duties
- Assist World Renew partners to ensure
appropriate and effective accounting systems in coordination with the
Kenya program staff
- Identify capacity building needs in partner
finances, working with other staff and partners.
- Engage in training partner staff to increase
their financial management capacity
- Organize regular appreciative internal audits
of partner finances with program staff
- Work together with World Renew Kenya program
staff to identify best practices, ensure cohesiveness and scaling up
- Ensure adequate insurance for all property,
furniture and equipment (e.g. vehicles)
- Make recommendations to management on retention/disposal
of records and ensure prudent disposal of the same as necessary 15.
Working with the Country Director, regularly update the finance policies
of World Renew Kenya
- Coordinate and lead the annual audit process,
liaise with external auditors, finance staff and the Country director;
assess any changes necessary
General Administration
- Ensure compliance with local country laws and
regulations
- Working with the Country Director, regularly
review and update the various administration policies for World Renew
Kenya
- Ensure adherence to policies and procedures as
outlined in the World Renew Kenya administration manuals
- Ensure that efficient and effective logistic
systems are maintained in the office
- Maintain a comprehensive and up to date
inventory of all World Renew Kenya assets, and ensure assets are
adequately safeguarded
- Ensure that relevant and up to date service
and maintenance contracts are in place
- Perform other duties as assigned
Supervisory Responsibilities: This position supervises the Finance and Administration
staff in Kenya.
Qualifications:
- Christian motivation and active involvement in
a Christian faith community, with personal qualities of integrity and
credibility
- Demonstrated commitment to promote a work
environment and respectful relationships that value diversity and equality
- Committed to working towards gender equality
in all aspects of our programming, plans, policies and organizational
structure
- Demonstrated experience in grants management
- Strong management and leadership skills
- Proficiency in computer programs e.g. Quick
Books, Microsoft Excel
- Good analytical skills
- Thorough and detailed oriented
- Ability to translate financial concepts to –
and to effectively collaborate with – programmatic colleagues who do not
necessarily have finance backgrounds
- A successful track record in setting
priorities; keen analytic, organization and problem solving skills which
support and enable sound decision making
- Excellent communication and relationship
building skills with an ability to prioritize, negotiate, and work with a
variety of internal and external stakeholders
- Very proactive individual that is flexible,
resilient and self-controlled
Education and/or Experience:
- Master’s degree in Business Administration, or
any other Finance related area, required
- Professional qualification such as ACCA, CPA
or CA is a definite advantage
- At least 6 years’ work experience as a Finance
and Administration Manager
Physical Demands and Work
Environment:
The physical demands described here
are representative of those that must be met by an employee to successfully
perform the essential functions of this job.
Reasonable accommodations may be made
to
enable individuals with disabilities to perform the essential function.
enable individuals with disabilities to perform the essential function.
The incumbent, in this position, will
travel at least six times a year in Kenya to attend meetings.
Interested candidates are requested
to submit their application letter enclosing a detailed current CV and at least
3 referees to wrkenya@world-renew.net not later than COB 9th November 2015.
Only shortlisted candidates shall be contacted.